HomeMy WebLinkAbout2014_04_22 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES -- WORK SESSION
DISTRICT OFFICE BOARD ROOM -- 12:00 NOON
690 JOHN ADAMS PARKWAY
TUESDAY, APRIL 22, 2014
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Chair George Boland, Superintendent
Dave Lent, Vice Chair Trina Caudle, Assistant Superintendent
Deidre Warden, Treasurer Lisa Sherick, Assistant Superintendent
Bryan Zollinger, Trustee Gail Rochelle, Director of Student Achievement &
School Improvement
Larry Haws, Excused Kevin Klingler, Director of Operations
Carrie Smith, Director of HR & Finance
Debbie Wilkie, Recording Clerk
Chairman Lisa Burtenshaw called the meeting to order at 12:12 PM. The Pledge of Allegiance was led by Trustee Dave
Lent.
ADOPT AGENDA
Trustee Lent made a motion to adopt the agenda as presented. Trustee Zollinger provided the second. Motion carried
4 ayes, 0 nays.
WORK SESSION
a.Board In-service
i.Board Training - none provided.
ii.Committee Reports
Budget Committee –
Trustees Burtenshaw and Lent met with Superintendent Boland and Carrie Smith, Director
of HR & Finance, prior to the meeting today to review the FY15 budget. Trustee Lent stated
we will still be deficit spending from the general fund next year with the goal to have a
balanced budget. The good news is no budget cuts are expected for Fiscal Year 2015.
Chairman Burtenshaw commended the administration for putting together the budget
workshops and coming up with a plan that helped to right-size the district’s budget.
Chairman Burtenshaw also stated she felt the district has some reassurances provided by
the recent building upgrades and having some savings in the SPFF fund balance as a safety
net. Superintendent Boland reviewed that even though there was a 5.1 % increase for
education this legislative session the money has restrictions and strings attached making it
only pass-through money not additional funding.
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Facilities Committee –
Trustees Warden and Lent met with Superintendent Boland and Carrie Smith on Thursday,
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April 17 to discuss what could be done with the unused properties owned by the district.
The district is looking to sell the old Dora Erickson parking lot, two pieces of property near
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Taylorview, the Music Building at Holmes and 7 Street, several modular classrooms and
possibly Osgood Elementary. The first step will be for Carrie Smith to request updated
appraisals for the Taylorview property and then start with a sealed bid process to dispose
of them. The revenue generated from the sale of these properties would be put back into
the districts SPFF fund. Superintendent Boland stated that Osgood currently generates an
annual income of approximately $25,000 and it might be best to hang on to it for now.
iii.Other Items
The Board of Trustees and the Administration are invited to attend Rachel’s Rally, on May
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29 at 9:45 a.m., at the Skyline High School track to celebrate with students and staff from
Fox Hollow and Ethel Boyes Elementary as they meet to link their acts kindness chains
created this year through participation in Rachel’s Challenge.
b.Construction Updates – Mike Clements, Chief Operations Officer, Bateman-Hall
Mike provided documentation and reviewed the Idaho Falls School District No. 91 Construction
Progress Report for April 2014 including change orders, schedule updates, potential issues and
impacts and the overall bond budget summary. Mike stated a decision is needed regarding the
change order from seeding to sod at Dora Erickson. A discussion was held regarding change orders,
move in dates for Edgemont and Longfellow and the construction timeline for Skyline and Theresa
Bunker scheduled to begin this summer.
c.Emerson Alternative High School Schedule Change Proposal
Principal Robin Busch provided handouts and shared information regarding a proposal to change the
schedule from a two-class period day to a three-class period day at Emerson High School next year.
The proposed schedule would allow students to earn more credits throughout the year. Mrs. Busch
then introduced four student senators who shared their thoughts on why they feel this would be a
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better schedule. A discussion was held. This item will be placed on the May 13 agenda as an action
item.
d.Skyline High School Football Helmet Proposal
Trustee Lent reviewed that in the last several years this item has become more publicized due to
head injuries from contact sports. Trustee Lent introduced Doug Swanson and Steve Davis who have
been working on a proposal to upgrade the football equipment at Skyline and are here today to
share it with the Board. Doug recently met with the people who do the helmet reconditioning to
look at all of the Skyline helmets, sixteen of the current helmets are over ten years old and should
not be used, forty-four helmets are one to two years away from the ten year expiration date and
another forty-four helmets that were purchased in 2009 are low scoring test helmets which the
youth organization does not allow kids to wear anymore. Doug has several local contributors that
have donated $12,200 to help purchase new helmets and three other large companies that are
interested in helping other high schools in our area. Doug is asking the district for $5,000 to
complete the Skyline helmet purchase. Steve Davis provided information about the Riddell Speed
helmet, one of the best on the market with a five-star rating but yet affordable, and the helmet they
would like to purchase to help minimize head injuries for students. The cost of each helmet is $280,
if purchased in a larger quantity they can get them for $200 each. Doug stated he would also like to
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meet with the coaches at Idaho Falls High School to evaluate their helmets to see what their needs
are. Doug would like to see the district put a process in place to keep up on the reconditioning cycle
and not have to be faced with buying a hundred helmets at a time in the future. A discussion was
held regarding the process that could be used by both high schools to maintain adequate, safe
helmets for grades 9-12. Superintendent Boland stated he would direct the athletic coordinator to
work with Doug to come up with a reconditioning process recommendation. Supt. Boland stated
Skyline could use Matching Funds to meet the $5,000 requested today. Principal Jeff Sanders stated
he has Matching Funds available in the current budget to help with the purchase. Supt. Boland then
stated the agenda could be amended to include an action item in order to address the urgency of
the helmet purchase in order to have them available to students by the start of the season.
Trustee Lent made a motion to amend the agenda to add Item c. Matching Funds to be used for the
Skyline football helmet purchase as presented today and allow the FY15 Matching Funds allocation
to also be used for this purpose. Trustee Warden provided the second. Motion carried 4 ayes, 0
nays.
e.NSBA Annual Conference Reports
Trustees Lent, Warden and Zollinger shared comments regarding their experiences at the National
School Board Association’s 2014 Annual Conference April 3-7 in New Orleans. They were all very
impressed and learned a lot from the speakers and workshops provided during the conference.
ACTION ITEM
a.Right-of-Way Agreement with City of Idaho Falls for Pancheri Project
City of Idaho Falls Engineer Kent Fugal provided an explanation for the right-of-ways and
construction easements owned by the district and needed to complete the Pancheri Project. The
City is required to make a fair market offer for the property but Kent stated they are hoping that this
could be resolved through a donation. Kent stated the one pedestrian crossing with the island in the
middle of the Pancheri was different from the first two crossings so a change has been made to keep
all three crossing the same. A discussion was held.
Trustee Warden made a motion to accept the right-of-ways and easements agreements as
requested by the City of Idaho Falls for the Pancheri Project including the donation of the requested
right-of-ways. Trustee Zollinger provided the second. Motion carried 4 ayes, 0 nays.
b.Award Bid for Theresa Bunker Project
Mike Clements provided documentation and reviewed bid results for the Theresa Bunker project
with the recommendation to award the bid to TMC Contractors of Idaho Falls. A discussion was held.
Trustee Lent made a motion to award the bid to TMC Contractors of Idaho Falls in the amount of
$187,126.00 for site improvements of Theresa Bunker Elementary. Trustee Warden provided the
second. Motion carried 4 ayes, 0 nays.
c.Matching Funds for Skyline High School Football Helmet Purchase
Trustee Lent made a motion to move forward as discussed to utilize Matching Funds from FY14 and
FY15 in the amount of $5,000 in support of the purchase for new football helmets at Skyline High
School. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays.
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Trustee Zollinger made a motion to go into Executive Session at 2:05 PM. Trustee Warden provided the second. A roll
call vote was taken:
Lisa Burtenshaw – yes
Dave Lent – yes
Deidre Warden – yes
Bryan Zollinger – yes
Larry Haws – n/a
EXECUTIVE SESSION
Superintendent Boland, Assistant Superintendent Sherick, Assistant Superintendent Caudle, Carrie Smith and the
Board of Trustees met in Executive Session pursuant to
IDAHO CODE §67-2345 (1) (c) regarding negotiations.
Trustee Lent made a motion to return to Open Session. Trustee Warden provided the second. Motion carried 4 ayes, 0 nays.
Trustee Zollinger made a motion to adjourn. Trustee Warden provided the second. Meeting adjourned at 2:18 PM.
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