HomeMy WebLinkAboutAP 403.4 - Key Issusance Procedures
ADMINISTRATIVE PROCEDURES
403.4P KEY ISSUANCE PROCEDURE
KEY ISSUANCE PROCEDURES
1. The responsible principal or authorized designee will make request for keys.
2. Keys may be requested for regularly appointed District employees for the duration of
employment.
3. Obtain appropriate Administrator approval for work order.
4. Receive and sign for authorized keys at District 91Maintenance and Operations office.
5. Turn in keys when no longer needed, upon employee separation, or prior to issuance of final pay
check. Periodic auditing of issued keys may be requested. Keys are to be returned to the
immediate supervisor.
DISTRIBUTION OF KEYS
1. The District Administration and Maintenance and Operations Department are to have District
Master Keys.
2. Teachers, substitute teachers, and teachers’ aides are to have individual building and classroom
keys.
3. Only one key per classroom shall be issued to the assigned teacher except where, due to double
use or double sessions, more than one teacher is assigned.
4. The cafeteria and food service storerooms are to be on an individual key, available only to Food
Services and maintenance personnel.
5. All District Office key requests will be processed through the Business Office.
6. Gate keys open locks to gates. These locks are to be used exclusively for gates. Gate keys are
assigned by the Maintenance and Operations Department.
7. All non-employee use of keys will be processed through the Principal or Maintenance and
Operations.
8. All keys held by persons on less than a 210 day contract basis shall be turned in and
inventoried as part of the checkout procedures at the end of each school year or contract day.
These keys may be rechecked out again by that teacher if it is determined that they require
summer access to their classroom; if that is not the case, they shall be kept in a key lockbox
or safe until reissued in the fall. Keys no longer needed shall be returned to the Lock shop.
Each Principal or designee shall perform an annual audit of the key issuance/record form on
all keys held by persons on less than a 210 day contract.
LOST, STOLEN, OR MISSING KEYS
1. Initiate a Work Order to replace keys. Include the following information:
a. Key number
b. Person to issue key to
c. Reason for request (lost, stolen, etc.)
2. Keys will be available for distribution within twenty-four (24) hours or the next business day.
Adopted: 06/09/2009