HomeMy WebLinkAbout2016_03_16 Board MinutesIII DA Ilh.....� 0III: LLS S C Ilh.....� 0 0 L DIII IIIIII CT I
BOARD OF TRUSTEES -- SPECIAL WORK SESSION
DISTRICT OFFICE BOARD ROOM — 11:00 A.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, MARCH 16, 2016
Present from the Board of Trustees:
Lisa Burtenshaw, Chair
Larry Haws, Treasurer
Bryan Zollinger, Clerk
Excused:
Trustee Deidre Warden
Trustee Dave Lent
Present from the Administration:
Superintendent George Boland
Gail Rochelle, Director of Student Achievement &
School Improvement
Jennifer Jackson, Director of Curriculum &
Professional Development
Kevin Klingler, Director of Operations
Margaret Wimborne, Communications &
Community Engagement Coordinator
Debbie Wilkie, Recording Clerk
Others in Attendance:
Geoff McConnell, Legal Counsel
Mike Clements, CEO, Bateman -Hall
Scott Straubhar, Principal, Hummel Architects
Mandy Boam, Interior Designer, Hummel
Chairman Burtenshaw called the meeting to order at 11:16 AM.
ADOPT AGENDA
Trustee Haws made a motion to adopt the agenda. Trustee Zollinger provided the second. Motion carried
3 ayes, 0 nays.
WORK SESSION
Superintendent Boland introduced Geoff McConnell, Mike Clements, Scott Straubhar and Mandy Boam
and turned the time over to Mr. McConnell who reviewed documentation of the proposed contracts for
the Construction Manager General Contractor and Design Professional Services with regards to the high
school redesign project. Mr. McConnell stated this work is being done in order to develop a sufficient
03/16/2016 D91 Board Minutes Page 1 of 2
scope of work and cost estimate before the Board can determine the best steps for going forward with the
project. The contract identifies work to be done from now until July and the expected deliverables. A
discussion was held.
ACTION ITEMS
a. Construction Management/General Contractor (CM/GC) Contract with Bateman -Hall
Trustee Zollinger made a motion that the Board authorize the expenditure of no more than $24,000 to
be paid to Bateman -Hall, Inc., at a rate of $60.00 per hour for the purposes of rendering construction
management services, bond election support services and providing deliverables as set forth on Exhibits X
and Y through November 8, 2016, and further authorizing the execution of a contract pertinent thereto
substantially similar to the Consensus Document 500, as modified.
Trustee Haws provided the second. Discussion was held regarding Exhibits X and Y and any addendums.
Motion carried 3 ayes, 0 nays.
b. Design Professional Services Contract with Hummel/Alderson Karst & Mitro
Trustee Haws made a motion that the Board authorize the expenditure of no more than $60,000 to be
paid to Hummel Architects per the rate schedule set forth on Exhibit B for the purposes of rendering design
services, bond election support services and providing deliverables as set forth on Exhibits X and Y through
November 8, 2016, and further authorizing the execution of a contract pertinent thereto substantially
similar to the Consensus Document 840, as modified.
Trustee Zollinger provided the second. No further discussion. Motion carried 3 ayes, 0 nays.
c. Staffing Authorization
Superintendent Boland reviewed a list of staffing priorities for next school year and asked the Board of
Trustees for authorization to offer letters of intent for those position listed in advance of the Board adopting
the final budget in June. Superintendent Boland stated that as competitive as the environment is now,
particularly for some of the positions, they can be difficult to fill. A discussion was held regarding state
revenue projections, expenditures and whether or not a letter of intent is binding.
Trustee Zollinger made a motion to authorize the delivery of letters of intent for the list of positions
proposed by the superintendent. Trustee Haws provided the second. Motion carried 3 ayes, 0 nays.
Chairman Burtenshaw called for a motion to adjourn. Trustee Haws made a motion to adjourn. Trustee
Zollinger provided the second. Meeting adjourned at 11:45 AM.
03/16/2016 D91 Board Minutes Page 2 of 2
March 15, 2016
Idaho Falls School District 91
ConsensusDocs 840
Standard Agreement Between Owner and Design Professional
Exhibit X - Pre -Bond Planning Deliverables (as part of the planning process
with the District's team)
The Design Professional and Construction Manager will provide the following items
during the Pre -bond Planning Process:
1. Facility research and assessment of the Projects (Design Professional in
narrative and graphic format)
a. Accessibility study
b. Life safety review
c. Educational suitability study
d. Site and building systems analysis
i. Site civil and landscape (including roadway vacations /
realignments)
ii. Structural systems
iii. Mechanical systems
iv. Electrical systems
v. Theatrical systems
2. Preliminary programing and design conceptualization (Design Professional)
a. Space summary analyze and comparative study (new and existing)
b. Needs analysis
c. Graphical representation of concepts and ideas via plan views, peer
facility imagery and preliminary building modeling
3. Cost Estimates (Construction Manager)
a. Historical and unit based cost estimating of concepts, ideas and
system solutions
4. Phasing Study and Project Delivery Schedules (Construction Manager with
Design Professional Support)
a. Phasing plans and probable impacts
b. Design schedule
c. Construction schedules
5. Peer Reviews - Field Trip (Design Professional, Construction Manger, District
Planning Team)
a. TBD
6. Meeting agendas and minutes (Design Professional)
a. In process PowerPoint presentations to communicate the findings and
solutions to the Owner's team and constituency
March 15, 2016
Idaho Falls School District 91
ConsensusDocs 840
Standard Agreement Between Owner and Design Professional
Exhibit Y - Pre -Bond Planning Final Deliverable
The following items in the form of a bound document and electronic files will be
provided by the Design Professional and Construction Manager at the culmination of
the pre -bond planning process:
1. Executive Summary including Facility Improvement Recommendations
2. Pre -bond Planning Approach and Methodologies
3. Idaho Falls High School
a. Facility Assessment and Recommendations, including structural,
mechanical„site and electrical systems
b. Space Summary Analysis and Needs Study
L Includes a comparative analysis of existing vs. new
c. Plans and other Illustrations of Recommended Projects
L Includes Roadway Solution
d. Cost Estimates for each Element of the Work, tantamount a GMP
e. Phasing Study, Schedules and Impacts
f. FFE budget
4. Skyline High School
a. Facility Assessment and Recommendations
b. Space Summary Analysis and Needs Study
i. Includes a comparative analysis of existing vs. new
c. Plans and other Illustrations of Recommended Projects
d. Cost Estimates for each Element of the Work, tantamount to a GMP
e. Phasing Study, Schedules and Impacts
f. FFE budget
S. Multi -Purpose Rooms
a. Plans and other Illustrations of each Addition
b. Cost Estimates, tantamount to a GMP
c. Phasing Study, Schedules and Impacts
d. FFE budget
6. Misc. Projects
a. Plans and other Illustrations as Necessary to Communicate Scope and
Intent
b. Cost Estimates
c. Phasing Study, Schedules and Impacts
7. Appendix
a. Compilation of supporting documents including meeting minutes
from the planning process
3-1 �P- l(40
Recommended Motion:
That the Board authorize the expenditure of no more than $24,000 to be paid to Bateman -Hall, Inc., at a
rate of $60.00 per hour for the purposes of rendering construction management services, bond election
support services and providing deliverables as set forth on Exhibits X and Y through November 8, 2016,
and further authorizing the execution of a contract pertinent thereto substantially similar to the
Consensus Document 500, as modified
�L✓
Recommended Motion:
That the Board authorize the expenditure of no more than $60,000 to be paid to Hummel Architects per
the rate schedule set forth on Exhibit B for the purposes of rendering design services, bond election
support services and providing deliverables as set forth on Exhibits X and Y through November 8, 2016,
and further authorizing the execution of a contract pertinent thereto substantially similar to the
Consensus Document 840, as modified.
DRAFT
March 14, 2016
Estimated Additional Operational Funds $ 1,000,000
Eliminate elementary fees & student fees for classes $ 140,000
Increased worker's compensation costs $ 60,000
Cost of 5% increase to employee insurance $ 240,000
Additional cost to increase classified by 2% (plus SBA increase) $ 45,000
$ 485,000
Remaining Operational Funds $ 515,000
Proposed costs based on average teacher salary. Actual costs will depend on the person selected.
Proposed new positions
1 FTE Speech and Language Pathologist
$
72,000
1 FTE Occupational Therapist
$
77,000
1 FTE Middle School Math Interventionist
$
63,000
1 FTE Middle School Reading Interventionist
$
63,000
1 FTE Reading Remediation Teacher - high schools
$
63,000
2 FTE New positions for Compass
$
126,000
$
464,000
1 FTE Instructional Technology Coach* $ 63,000
To be paid from additional professional development funds