HomeMy WebLinkAbout2018_05_17 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES – WORK SESSION
DISTRICT ADMINISTRATION OFFICE – 7:00 P.M.
690 JOHN ADAMS PARKWAY
WEDNESDAY, MAY 17, 2018
Present from the Board of Trustees: Present from the Administration:
Lisa Burtenshaw, Board Chair George Boland, Superintendent
Dave Lent, Member (via telephone) Carrie Smith, Director of HR & Business
Deidre Warden (via telephone) Sarah Sanders, Director of Secondary Education
Larry Haws, Vice Chair Margaret Wimborne, Director of Communications
Larry Wilson, Treasurer & Community Engagement
Angela Pendlebury, Comptroller
Guests:
Mike Clements, CEO, Bateman-Hall & D91 CMGC
Chairman Burtenshaw called the meeting to order at 7:04 PM.
ADOPT AGENDA
Trustee Haws made a motion to adopt the agenda. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays.
WORK SESSION
a. Workers Comp Self-Insurance - Chad Ranstrom, Moreton & Co.
Carrie Smith reviewed that the district is looking at around a $150,000 increase in worker’s comp insurance and with
our current carrier, State Insurance Fund, one bad year stays with the district for three years. The district is looking
to see if it makes sense to pursue the self-insurance route to save money. Carrie introduced Mr. Chad Ranstrom with
Moreton & Company who provided a handout and reviewed the preliminary feasibility study prepared for District
91. A discussion was held regarding further research to see what other public entities are doing and start the
application process with the State Department of Insurance. This does not commit the district to anything until we
know if the application is approved, which takes 4-6 months, and then the Board would vote on it. Board members
also asked Chad to get some five-year cost savings from other entities for the board to review.
b. High School ReDesign Discussion
Superintendent Boland stated the Board of Trustees wanted to review the costs associated with specific pieces of
the project one more time. Carrie Smith provided a financial handout regarding general fund and SPFF balances, and
the non-allocated items identified by the Board to help them come together on the scope of work and a bond
amount.
The new proposal includes:
A base bond of $86.2 million to make extensive renovations to Skyline High School, construct a new
Idaho Falls High School and begin converting the current Idaho Falls into a Career-Technical Education
Center.
05/17/2018 D91 Board Minutes Page 1 of 2
Patrons also would have the opportunity to vote separately on adding $13.3 million in amenities such as
a district performing arts center at Skyline High School and an innovative space at the new Idaho Falls High
School that could be used for an auxiliary gym, arts performances and more.
If voters approve the bond, the district will use reserve moneys to pay for some additional projects such
as an outdoor track at the new Idaho Falls High School and an indoor track at Skyline High School. The
district also is planning to use additional reserves to make site improvements at Skyline High School that
will improve safety and traffic flow at the school.
CONSENT AGENDA
a. Matching Funds Request – Fox Hollow Elementary (Revised)
Superintendent Boland stated there was an error on the Fox Hollow request approved at the previous meeting. The
amount was approved as the district’s share was $5,395.50, what they need to complete the project is $6,594.50 for
the district’s share, the school’s match would be the $5,395.50 for a total of $11,990.00.
Trustee Wilson made a motion to accept the amended amount of $6,594.50 for the Fox Hollow Elementary matching
fund request. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays.
ACTION ITEM
a. High School ReDesign Resolution
Trustee Wilson made a motion to move forward with the high school redesign projects with a base amount of 86.7
million, with a tiered amount of 13.3 million, to be held on August 28, 2018. Trustee Warden provided the second. A
discussion was held regarding a base amount of 86.2 million. Trustee Lent made a motion to table the motion.
Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays.
Trustee Wilson then made a motion to move forward with the high school redesign projects with a base amount of
86.2 million, with a tiered amount of 13.3 million for a total of 99.5 million, to be voted on in August 2018. Trustee
Lent provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
Chairman Burtenshaw thanked the administration, the CMGC, and board members for their diligence and hard work
to really look hard at these numbers and bring this forward.
Trustee Haws made a motion to adjourn. Trustee Wilson provided the second. The meeting adjourned at 8:20 PM.
05/17/2018 D91 Board Minutes Page 2 of 2
Idaho Falls School
District .�
Workers Compensation : Partial
Self-Funding
:_i".,s MORETON &COMPANY
Options for Workers Compensation
• Fully Insured through the Idaho State Insurance Fund
• Self-fund
%'�. MORETON &COMPANY
Reasons to Consider Self Funding
• Improved Claims Service
• Engage with a 3rd Party Claims Administrator
• Safety and Loss Control
• Proactive approach to claim trending and analysis
• Tailored safety program
• Cost Savings
v `-z MORETON &COMPANY
Partial Self- Funding
• District purchases excess coverage that would protect
them in the event of a catastrophic occurrence or a series
of large claims in a single year.
• Retention would be $400,000 per occurrence
.'�"u. MORETON &COMPANY
Idaho Falls School District 091
Self-Funded Workers Compensation
Preliminary Feasability Study
2011 2012 2013 2014 2015 2016 2017* Aggregate Average 2018 Estimated
WC Premium $463,571 $464,271 $430,745 $390,022 $399,638 $455,467 $551,985 $3,155,699 $450,814.14 $645,000
less Dividend Received $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total
WC Losses $242,136 $287,285 $244,912 $429,352 $305,083 $551,859 $29,229 $2,089,856 $298,551 $298,551
Recoveries from Excess $0 $o $0 $0 $0 $0 50 $0 $0 $0
T. aj. 85 $244,912 2 JW3 $551,859 $29,229 $2,089,856 qW $298,551 $298,551
[Preemium
Excess Premium $45,000 $45,000 $45,000 $45,000 $45,000 $45,000 $60,000 5330,000 $47,143 $70,000
tax $9,578 $10,093 $9,790 $9,751 $10,517 S10,642 $12,105 $72,474 $10,353 $12,124
al Premium and Taxes $54,578 $55,093 $54,790 $54,751 $55,517 $55,642 72,1 $402,. $57,496 $82,124
Work Comp Bond Premium $8,300 $8,300 $8,300 $8,300 58,300 58,300 $8,300 $58,100 $8,300 58,300
$8,300
WC Actuarial Fee $5,500 $0 $5,500 $0 $5,500 $0 $5,500 $22,000 $3,143 $5,500
5,500 $22,. NED-0
WC Consulting/Broker Fee $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $245,000 $35,000 $35,000
WCTPA Adjusting Fee $26,000 $26,000 $26,000 $26,000 $26,000 $30,000 $32,000 $192,000 $27,429 $35,000
WC TPA Other Fee
Total$t of Claims 65 52 46 71 68 70 401 412 59
***The information provided here is a preliminary study only and in no way can be construed as final or completely accurate.The numbers used
represent the best estimate of Moreton&Company given current market conditions.All fees,premiums,etc.are subject to final negotiations.
*Through 2/20/2018
General Fund SPFF
Description Amount Description Amount
Fund Balance 6/30/17 15,749,162 Fund Balance 6/30/17 5,300,128
Less inventories 262,127 Less Open PO & Carryover 524,999
Less restricted funds 379,538 Less Contingency Reserve 250,000
Less encumbered POs 449,295 Pre-construction Costs 163,138
Less reserved for land 3,100,000 4,361,991
Less assigned 392,968
11,165,234 Transportation Hub 2,900,000
FY 19 Contingeny Reserve @ 5% 3,273,188 DO Remodel & Furniture 250,000
Liquid Fund Balance 7,892,046 ILiquid Fund Balance 1,211,991
Less equal to 1 month's reserve 2,000,000
Less 1 Staff Dev Day 174,465
Less One-Time Pmt 646,708
Less One-time Purchases* 450,000
4,620,873
Non-allocated
SHS Site Improvements 1,200,000
Safety&Security 1,000,000
New M &O Facility 1 to 2 million
SHS Indoor Track 1,600,000
IFHS Outdoor Track 1,200,000
Total 6 to 7 million
*Includes$90,000 for middle school ELA& math curriculum materials, $37,000 for health instructional resources,$35,000 for staff development
for counselors, principals and elementary teachers, $132,000 safety devices like radios and Barracudas, $90,000 for land grant payment, $38,000
for secondary ELA& math instructional resources and $28,000 for a RTB snow removal vehicle