HomeMy WebLinkAboutAP 606 School Calendar
Administrative Procedures for Determination of School Calendar
Purpose
The purpose of this outline is to provide guidance for establishing school calendars within the
parameters set forth by [INSTRUCTION – School Year, Calendar, and Instructional Hours] Policy and
Idaho code.
Calendaring Committee Structure
Recommendations for future school calendars will be provided to the Board of Trustees by a committee
operating under the direction of the superintendent. The committee will be composed of an assortment
of stakeholders. It may include individuals from the following groups:
District administration
Elementary building administration
Secondary building administration
Certified personnel
Building-level classified staff
Representative organization
Transportation department
Child Nutrition department
Student Services department
Parents
Secondary students
Committee Work
The committee will take into account numerous factors when considering future calendars. These
factors may include but are not limited to board policy, the negotiated master contract, the state
assessment calendar, placement of extended breaks (such as Thanksgiving, Christmas/Winter, and
Spring), state-designated holidays requiring commemoration, Back-to-School Nights, Parent-Teacher
Conferences, staff and professional development days, Idaho High School Activity Association sport
schedules, municipal activities, schedules of neighboring districts and local higher education institutions,
and required summer projects within the district.
The committee will pay special attention to the length of the instructional day and the number of days
needed in order to meet the minimum number of instructional hours for students at each grade level as
established by Idaho code and Board policy.
When drafting or reviewing calendars, the committee may consider collecting input from teachers,
families, students, or other stakeholder groups through the use of surveys. It is recommended that
these surveys focus on gathering the priorities of stakeholders rather than choosing the “best” calendar.
It is further recommended that these surveys be conducted on a biennial or triennial basis and be
centered around what has worked well during current and previous years.
If a Board-approved calendar is not yet in place, it is recommended that the committee draft more than
one calendar option. Up to three (3) proposals will be provided to the Board.
Time Line
When a calendar for the following school year has not yet been adopted by the Board, a calendaring
committee will draft up to three (3) proposed calendars. The proposed calendar(s) will be submitted to
the Board for consideration no later than the regular October Board meeting. The Board will adopt a
proposed calendar by the regular December Board meeting.
The Board can adopt calendars for more than one year at a time; consequently, a calendaring
committee might not be convened every year. If a calendar for the upcoming school year has already
been adopted, it will be up to the Board and/or Superintendent to determine by the beginning of
September whether a review of that calendar is necessary. When it is determined that a review by a
calendaring committee is needed, the procedure for proposing a new calendar will be followed as
outlined above.
Feedback
The Board of Trustees will accept input on proposed calendars during the adoption process through
written comments submitted electronically and/or patron input during regular board meetings.