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AP 505.1.1 Crowdfunding AP 505.1.1 Crowdfunding Procedures Employees wishing to utilize crowdfunding for District purposes or programs are required to obtain written permission to do so by submitting a Crowdfunding Request Form, to the building administrator. Written permission must be received before launching any crowdfunding web page or effort. It shall be the responsibility of building administration to approve or deny all crowdfunding requests. Crowdfunding requests that are incomplete, not submitted in writing, and/or do not meet the requirements of this policy shall not be considered for approval. Information required to be included in the crowdfunding request includes: 1. The name, job title, school, and contact information for the person overseeing the campaign; 2. The crowdfunding website to be used; 3. The items requested and/or the amount of funds targeted to be raised; 4. The classroom, program, and/or activity to be benefited; 5. The exact language that will be included in the post and/or advertising for the crowdfunding campaign; and 6. The start and projected end dates of the post and/or advertising. Guidelines for Crowdfunding 1. All crowdfunding campaigns involving classroom materials, projects, or resources must be consistent with the District-approved curriculum; 2. Before the building administration accepts technology related items, the building administration is responsible for confirming acceptability with the Director of IT or designee. 3. All crowdfunding campaigns, including the solicitation of donations, online posting, selection of items, and/or use of funds must be consistent with all applicable laws and District policies; and 4. All crowdfunding campaigns must have specific, pre-determined beginning and ending dates. 5. To the extent that physical property and not funds are solicited, such property shall be delivered directly to the building administrator of the building where the items are to be used and shall be deemed District property, subject to District policies concerning the use and disposal of District property. Crowdfunding campaigns may not: 1. Include personally identifying information of any District student or otherwise focus on any identifiable student or groups of students; IDAHO FALLS SCHOOL DISTRICT 91 BOARD POLICY 2. Include pictures of District students on the crowdfunding website or post any personal or biographical information about any individual student or students on the website; 3. Reveal any confidential information concerning student academic or disciplinary records, personal confidences, health or medical information, family status or income, or assessment or testing results; 4. Reveal any confidential information about colleagues obtained through employment practices; 5. Disparage the District or any of its buildings, programs, students, or employees or paint the District or any of its employees, students, or programs in a negative light; 6. Be used for personal gain to the teacher or of any individual other than the District- related benefits associated with the campaign's purpose; 7. Result in funds and/or items being provided or delivered directly to the individual who requested the funds; 8. Solicit funds for items or projects that are religious or political in nature or that have a religious or political purpose; 9. Violate Title IX or any other applicable state or federal law; 10. Be contingent on additional District spending or require "matching" funds from the District or another organization; 11. Request food items that do not meet the "smart snacks" standards of the USDA regulations for school nutrition; or 12. Contain language that suggests or states that an item or items for which the donations are being sought are required for or otherwise integral to a student's special education program, necessary for a student to achieve his or her IEP goals, or necessary to ensure participation of a student or students with disabilities in school or any program offered by the District. Requirements for Crowdfunding Sites All crowdfunding sites that are approved by the District must meet all of the following requirements: 1. The site must be operated by a legitimate corporation or limited liability company with no significant history of fraud, unlawful activity, financial mismanagement, or other misconduct; and 2. The site must have a policy that requires all funds raised by an individual on behalf of the school to go directly to the school, not the individual who posted or advertised the fundraising request. IDAHO FALLS SCHOOL DISTRICT 91 BOARD POLICY Additional Requirements and Regulations Where a crowdfunding campaign requires the electronic transfer of funds, the building administrator in consultation with the business manager shall ensure that such transfer is made properly and in accordance with acceptable standards of practice. Where such transfer cannot be properly achieved, the campaign should not be approved. The District reserves the right to refuse funds that have been raised through an approved crowdfunding campaign if it discovers that the project violated this policy or was in violation of the crowdfunding site's requirements, policies, or regulations. The District reserves the right to terminate any pre-approved crowdfunding campaign for any reason or withhold approval for any crowdfunding campaign project for any reason. Delegation of Responsibility The Superintendent or designee shall ensure that procedures and guidelines are in place to monitor all crowdfunding requests. Building administrators will be responsible for forwarding all information to his or her staff. Building administrators are responsible for reviewing all crowdfunding requests and determining the appropriate response. The building administrator or designee shall review any ongoing crowdfunding campaigns to ensure compliance. The District’s Business Department shall ensure the proper recording and accounting of any funds or items received through a crowdfunding campaign and shall be notified of any unused funds and determine the most appropriate method of expending or returning any unused funds. These duties are intended as a guideline and in no way establish liability on the part of the District if a crowdfunding campaign fails to comply with District policies, state or federal law. Procedure History: Adopted 10/09/2019 Revised__________ IDAHO FALLS SCHOOL DISTRICT 91 BOARD POLICY Crowdfunding Request Form Crowdfunding requests must be made via a fully completed copy of this form as per Board Policy 505.1.1. A. Contact Person Name: Job Title: School E-mail Phone Address: Number: B. Campaign Information Crowdfunding Website to be Used: Target Amount of Fundraising and/or Items Requested: Recipient Classroom, Program, and/or Activity: Campaign Start Date: End Date: tƌĻğƭĻ ğƷƷğĭŷ ğ ĭƚƦǤ ƚŅ ƷŷĻ ĻǣğĭƷ ƌğƓŭǒğŭĻ Ʒƚ ĬĻ źƓĭƌǒķĻķ źƓ ƷŷĻ ƦƚƭƷ ğƓķΉƚƩ ğķǝĻƩƷźƭźƓŭ ŅƚƩ ƷŷĻ ĭƩƚǞķŅǒƓķźƓŭ ĭğƒƦğźŭƓ͵ C. Technology Approval If Needed (Please attach copy of e-mail approval from IT) Please select one: I have consulted the Director of IT or designee to confirm the technology-related items the crowdfunding effort seeks to obtain are ğĭĭĻƦƷğĬƌĻ. I have consulted the Director of IT or designee, and the technology-related items the crowdfunding effort seeks to obtain are deemed ǒƓğĭĭĻƦƷğĬƌĻ. This crowdfunding effort does not seek to obtain any technology-related items. Signature of Applicant I have read and agree to abide by Board Policy 505.1.1 Crowdfunding. I understand that I must have the written permission of the building principal before I begin this crowdfunding webpage or effort. Name: _________________________________ Date: ___________________________ Signature: _____________________________________________________________________ AP 505.1.1 Updated 11/2019 Principal/Director Approval Crowdfunding Guidance Checkoff Any classroom materials, projects or resources are consistent with District-approved curriculum. Technology related items have been approved with the Director of IT or designee. Any materials will be delivered directly to the District. Crowdfunding site is operated by a legitimate corporation or limited liability company with no significant history of fraud, unlawful activity, financial mismanagement, or other misconduct. Crowdfunding site must have a policy that requires that all funds raised by an individual on behalf of the school go directly to the school. Electronic fund transfers will be coordinated with the Director of Finance or designee. Crowdfunding campaigns may not: Include personally identifying information of any District student or otherwise focus on any identifiable student or groups of students; Include pictures of District students on the crowdfunding website or post any personal or biographical information about any individual student or students on the website; Reveal any confidential information concerning student academic or disciplinary records, personal confidences, health or medical information, family status or income, or assessment or testing results; Reveal any confidential information about colleagues obtained through employment practices; Disparage the District or any of its buildings, programs, students, or employees or paint the District or any of its employees, students, or programs in a negative light; Be used for personal gain to the teacher or of any individual other than the District-related benefits associated with the campaign's purpose; Result in funds and/or items being provided or delivered directly to the individual who requested the funds; Solicit funds for items or projects that are religious or political in nature or that have a religious or political purpose; Violate Title IX or any other applicable state or federal law; Be contingent on additional District spending or require "matching" funds from the District or another organization; Request food items that do not meet the "smart snacks" standards of the USDA regulations for school nutrition; or Contain language that suggests or states that an item or items for which the donations are being sought are required for or otherwise integral to a student's special education program, necessary for a student to achieve his or her IEP goals, or necessary to ensure participation of a student or students with disabilities in school or any program offered by the District. I authorize this crowdfunding request. I decline to authorize this crowdfunding request. Principal/Director: (please print)_________________________________ Date: _________________ Signature: ___________________________________________________________________________ AP 505.1.1 Updated 11/2019