HomeMy WebLinkAboutAP 505.1.1 Crowdfunding
AP 505.1.1 Crowdfunding Procedures
Employees wishing to utilize crowdfunding for District purposes or programs are required to
obtain written permission to do so by submitting a Crowdfunding Request Form, to the building
administrator. Written permission must be received before launching any crowdfunding web
page or effort.
It shall be the responsibility of building administration to approve or deny all crowdfunding
requests. Crowdfunding requests that are incomplete, not submitted in writing, and/or do not
meet the requirements of this policy shall not be considered for approval. Information required to
be included in the crowdfunding request includes:
1. The name, job title, school, and contact information for the person overseeing the
campaign;
2. The crowdfunding website to be used;
3. The items requested and/or the amount of funds targeted to be raised;
4. The classroom, program, and/or activity to be benefited;
5. The exact language that will be included in the post and/or advertising for the
crowdfunding campaign; and
6. The start and projected end dates of the post and/or advertising.
Guidelines for Crowdfunding
1. All crowdfunding campaigns involving classroom materials, projects, or resources must be
consistent with the District-approved curriculum;
2. Before the building administration accepts technology related items, the building
administration is responsible for confirming acceptability with the Director of IT or designee.
3. All crowdfunding campaigns, including the solicitation of donations, online posting,
selection of items, and/or use of funds must be consistent with all applicable laws and
District policies; and
4. All crowdfunding campaigns must have specific, pre-determined beginning and ending dates.
5. To the extent that physical property and not funds are solicited, such property shall be
delivered directly to the building administrator of the building where the items are to be used
and shall be deemed District property, subject to District policies concerning the use and
disposal of District property.
Crowdfunding campaigns may not:
1. Include personally identifying information of any District student or otherwise focus on
any identifiable student or groups of students;
IDAHO FALLS SCHOOL DISTRICT 91
BOARD POLICY
2. Include pictures of District students on the crowdfunding website or post any personal or
biographical information about any individual student or students on the website;
3. Reveal any confidential information concerning student academic or disciplinary records,
personal confidences, health or medical information, family status or income, or
assessment or testing results;
4. Reveal any confidential information about colleagues obtained through employment
practices;
5. Disparage the District or any of its buildings, programs, students, or employees or paint
the District or any of its employees, students, or programs in a negative light;
6. Be used for personal gain to the teacher or of any individual other than the District-
related benefits associated with the campaign's purpose;
7. Result in funds and/or items being provided or delivered directly to the individual who
requested the funds;
8. Solicit funds for items or projects that are religious or political in nature or that have a
religious or political purpose;
9. Violate Title IX or any other applicable state or federal law;
10. Be contingent on additional District spending or require "matching" funds from the
District or another organization;
11. Request food items that do not meet the "smart snacks" standards of the USDA
regulations for school nutrition; or
12. Contain language that suggests or states that an item or items for which the donations are
being sought are required for or otherwise integral to a student's special education
program, necessary for a student to achieve his or her IEP goals, or necessary to ensure
participation of a student or students with disabilities in school or any program offered by
the District.
Requirements for Crowdfunding Sites
All crowdfunding sites that are approved by the District must meet all of the following
requirements:
1. The site must be operated by a legitimate corporation or limited liability company with
no significant history of fraud, unlawful activity, financial mismanagement, or other
misconduct; and
2. The site must have a policy that requires all funds raised by an individual on behalf of the
school to go directly to the school, not the individual who posted or advertised the
fundraising request.
IDAHO FALLS SCHOOL DISTRICT 91
BOARD POLICY
Additional Requirements and Regulations
Where a crowdfunding campaign requires the electronic transfer of funds, the building
administrator in consultation with the business manager shall ensure that such transfer is made
properly and in accordance with acceptable standards of practice. Where such transfer cannot be
properly achieved, the campaign should not be approved.
The District reserves the right to refuse funds that have been raised through an approved
crowdfunding campaign if it discovers that the project violated this policy or was in violation of
the crowdfunding site's requirements, policies, or regulations.
The District reserves the right to terminate any pre-approved crowdfunding campaign for any
reason or withhold approval for any crowdfunding campaign project for any reason.
Delegation of Responsibility
The Superintendent or designee shall ensure that procedures and guidelines are in place to
monitor all crowdfunding requests. Building administrators will be responsible for forwarding all
information to his or her staff. Building administrators are responsible for reviewing all
crowdfunding requests and determining the appropriate response. The building administrator or
designee shall review any ongoing crowdfunding campaigns to ensure compliance. The District’s
Business Department shall ensure the proper recording and accounting of any funds or items
received through a crowdfunding campaign and shall be notified of any unused funds and
determine the most appropriate method of expending or returning any unused funds. These duties
are intended as a guideline and in no way establish liability on the part of the District if a
crowdfunding campaign fails to comply with District policies, state or federal law.
Procedure History: Adopted 10/09/2019 Revised__________
IDAHO FALLS SCHOOL DISTRICT 91
BOARD POLICY
Crowdfunding Request Form
Crowdfunding requests must be made via a fully completed copy of this form as per Board Policy 505.1.1.
A. Contact Person
Name:
Job Title: School
E-mail Phone
Address: Number:
B. Campaign Information
Crowdfunding Website to be Used:
Target Amount of Fundraising
and/or Items Requested:
Recipient Classroom, Program,
and/or Activity:
Campaign Start Date: End Date:
tƌĻğƭĻ ğƷƷğĭŷ ğ ĭƚƦǤ ƚŅ ƷŷĻ ĻǣğĭƷ ƌğƓŭǒğŭĻ Ʒƚ ĬĻ źƓĭƌǒķĻķ źƓ ƷŷĻ ƦƚƭƷ ğƓķΉƚƩ ğķǝĻƩƷźƭźƓŭ ŅƚƩ ƷŷĻ
ĭƩƚǞķŅǒƓķźƓŭ ĭğƒƦğźŭƓ͵
C. Technology Approval If Needed (Please attach copy of e-mail approval from IT)
Please select one:
I have consulted the Director of IT or designee to confirm the technology-related items the
crowdfunding effort seeks to obtain are ğĭĭĻƦƷğĬƌĻ.
I have consulted the Director of IT or designee, and the technology-related items the crowdfunding
effort seeks to obtain are deemed ǒƓğĭĭĻƦƷğĬƌĻ.
This crowdfunding effort does not seek to obtain any technology-related items.
Signature of Applicant
I have read and agree to abide by Board Policy 505.1.1 Crowdfunding. I understand that I must have the
written permission of the building principal before I begin this crowdfunding webpage or effort.
Name: _________________________________ Date: ___________________________
Signature: _____________________________________________________________________
AP 505.1.1 Updated 11/2019
Principal/Director Approval
Crowdfunding Guidance Checkoff
Any classroom materials, projects or resources are consistent with District-approved curriculum.
Technology related items have been approved with the Director of IT or designee.
Any materials will be delivered directly to the District.
Crowdfunding site is operated by a legitimate corporation or limited liability company with no
significant history of fraud, unlawful activity, financial mismanagement, or other misconduct.
Crowdfunding site must have a policy that requires that all funds raised by an individual on behalf of
the school go directly to the school.
Electronic fund transfers will be coordinated with the Director of Finance or designee.
Crowdfunding campaigns may not:
Include personally identifying information of any District student or otherwise focus on any identifiable
student or groups of students;
Include pictures of District students on the crowdfunding website or post any personal or biographical
information about any individual student or students on the website;
Reveal any confidential information concerning student academic or disciplinary records, personal
confidences, health or medical information, family status or income, or assessment or testing results;
Reveal any confidential information about colleagues obtained through employment practices;
Disparage the District or any of its buildings, programs, students, or employees or paint the District or
any of its employees, students, or programs in a negative light;
Be used for personal gain to the teacher or of any individual other than the District-related benefits
associated with the campaign's purpose;
Result in funds and/or items being provided or delivered directly to the individual who requested the
funds;
Solicit funds for items or projects that are religious or political in nature or that have a religious or
political purpose;
Violate Title IX or any other applicable state or federal law;
Be contingent on additional District spending or require "matching" funds from the District or another
organization;
Request food items that do not meet the "smart snacks" standards of the USDA regulations for school
nutrition; or
Contain language that suggests or states that an item or items for which the donations are being
sought are required for or otherwise integral to a student's special education program, necessary for a
student to achieve his or her IEP goals, or necessary to ensure participation of a student or students
with disabilities in school or any program offered by the District.
I authorize this crowdfunding request.
I decline to authorize this crowdfunding request.
Principal/Director: (please print)_________________________________ Date: _________________
Signature: ___________________________________________________________________________
AP 505.1.1 Updated 11/2019