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HomeMy WebLinkAbout2019_10_09 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BOARD BUSINESS MEETING DISTRICT 91 ADMINISTRATION OFFICE -- 7:00 P.M. 690 JOHN ADAMS PARKWAY, IDAHO FALLS, IDAHO WEDNESDAY, OCTOBER 09, 2019 Chairman Wilson called the meeting to order at 6:46 PM. Trustee Hill made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel. Trustee Haws provided the second. A roll call vote was taken: Larry Wilson – yes Lara Hill - yes Paul Haacke - yes Hillary Radcliffe - yes Larry Haws – yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session for a discussion regarding Employee 2019- 2020 C release from contract request. Trustee Radcliffe made a motion to return to Open Session at 7:09 PM. Trustee Hill provided the second. Motion carried 5 ayes, 0 nays. BUSINESS MEETING Present from the Board of Trustees: Present from the Administration: Larry S. Wilson, Chair George Boland, Superintendent Lara Hill, Vice Chair Dan Keck, Asst. Supt. of Secondary Education Hillary Radcliffe, Clerk Kelly Coughenour, Asst. Supt. of Elementary Education G. Larry Haws, Treasurer Carrie Smith, Director of HR & Finance Paul Haacke, Member Margaret Wimborne, Director of Communications and Community Engagement Sarah Sanders, Director of Curriculum & Assessment Brandi Moreno, Board Secretary, Recording Guests: Judith Brower, Wipfli, LLP Theresa Flannery, Wipfli, LLP Chairman Wilson called the business meeting to order at 7:11 PM. The Pledge of Allegiance was led by Carrie Smith, Director of HR & Finance. ADOPT AGENDA Trustee Haws made a motion to adopt the agenda as presented. Trustee Radcliffe provided the second. Motion carried 5 ayes, 0 nays. 10/09/2019 D91 Board Minutes Page 1 of 5 REPORTS/INPUT/INFORMATION a. FY2019 Audit Report – Judith Brower, Wipfli, LLP Judith Brower provided the FY2019 Audit earlier in the week so the board had time to review the report. Judith reported the district staff has been very accommodating and did a great job getting them the information needed for the audit process. The audit is required by Idaho state law. There are big changes coming with GASB 84 and they are still waiting for those state guidelines. Judith stated overall the district had a good year with a net position increase of 14.41% from 2018. Judith reviewed the general fund stating the district reduced the fund balance, revenues came in over budget, and expenditures were in the positive. Judith reported that each year they rotate auditing federal funds and the Child Nutrition Program was audited this year by disbursement and compliance testing. The board of trustees had no questions and there was no further discussion. b. Student Reports – written comments, if provided are attached. i. Compass Academy – Representative Saybree Swanson reported.  The Emotion Bowl assembly turned out very well with students from both Idaho Falls and Skyline boundaries making it a friendly competitive assembly.  There will be a Movie Night on October 16, 2019. A Spirit Week with a different theme each day prior to Halloween and a Halloween Assembly on October 31, 2019 with a costume contest, trivia and a musical number.  November 15, 2019 will be a Veteran’s Assembly with a breakfast. There will be a week- long Thanksgiving food drive and all donated food will go to different organizations that give to families.  Sources of Strength is a mental health outreach program that unites Compass students. ii. Skyline High School – no report. iii. Idaho Falls High School – no report. iv. Emerson High School – no report. c. Superintendent’s Report – a written summary is attached. Superintendent Boland updated the board on the Sunnyside design phase, stating they are trying to keep the project within a $2.5 - $3 million range. They’ve modified the design, shifting the position so there is no need for a new fire lane saving playground space. Classrooms will be set up with modular storage that can be modified and adaptive. There are weekly meetings scheduled and they are hopeful to have a final design to go before the board. Superintendent Boland stated with Transportation and Maintenance & Operations moving off campus, there is now available space at the West Stadium. A request was made to Resin Architects to create three conceptual designs for additional Idaho Falls High School space. The three designs, with early rough turn key estimates, include expanding the automotive program at $1.159 million, creating space for the art/pottery classroom at $461,000 and, two additional classrooms upstairs at $830,000. Superintendent Boland stated we would probably want to wait for Cooperative Strategies final recommendation before any action is taken, but this work could begin at any time as there is the space. A discussion was held. d. Patron Input (Sign-in required) – no comments e. IFEA Report – written comments are attached. Angela Gillman, IFEA President-Elect, reported that every Wednesday is “Red for Ed” promoting solidarity and support for public education. The annual new teacher pizza night was held before the first pay day in September supporting new teachers to the district. On October 14, 2019 there will be a school board candidate forum where IFEA members will get a chance to know the trustee candidates. 10/09/2019 D91 Board Minutes Page 2 of 5 Jessica Marboe, IEA IGNITE Representative, reported on the annual professional development conference called Empower on October 26, 2019. Jessica handed out flyers and asked if anyone knows an educator that could benefit from this conference, to please encourage them to attend the conference. f. High School Science Curriculum Adoption Update – Lisa Armstrong, Secondary Curriculum Coordinator Lisa Armstrong distributed handouts and presented a PowerPoint sharing the goals of the curriculum committee, keeping the board updated on the progress of the high school science adoption, bringing forward information for decisions the board will make this year, and a timeline. g. First Readings – Board Policy Revision i. Section 505.1 – Solicitations in the Community (Revised) Superintendent Boland introduced the revision of the Board Policy for the first reading. Board members were given copies of the policy to read fully before the second reading at the November th 13 board meeting. The proposed policy is available on the district website for public review. CONSENT AGENDA Trustee Hill made a motion to accept the Consent Agenda as presented. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. September 11, 2019 Business Meeting b. Review of Payment of Claims i. September 2019 Bill List $4,240,960.84 ii. IFEA Leave Invoice $240.87 c. Staff Actions Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Jacklyn Powell Gifted & Talented Bush Elementary st Marlee Doman 1 Grade Longfellow Elementary Alana Wells Physical Science Skyline High School Mary Kaufman Algebra I Eagle Rock Middle School Transfers: Name Position Location Laurie Jackson From: Special Education From: Edgemont Elementary To: Special Education To: Bunker Elementary Lindsy Homer From: Special Education From: Bunker & Boyes Elementary To: Special Education To: Boyes Elementary d. Matching Funds i. Eagle Rock Middle School Office Desk $795.95 10/09/2019 D91 Board Minutes Page 3 of 5 ii. Compass Academy Camera equipment $3,781.68 Total Matching Funds requested $4,577.63 e. Early Graduation Requests i. Student 2019-2020 A Compass Academy ii. Student 2019-2020 B Compass Academy f. Other Items i. Surplus/Discarded Equipment  Idaho Falls High School – discard 30 broken student desks  Sunnyside Elementary – discard 100 broken student desks  IT Dept. – discard technology items – attached list  District Office – discard small broken metal table PROPOSALS a. Second Readings – Board Policy Revisions and New Policies i. Section 1002.4 – Attendance Definitions & Section 1002.5 – Attendance Requirements/Loss of Credit (Revised) Superintendent Boland stated this is the Second Reading for the proposed policies revisions and additions. No comments or patron input have been received to date. These policy th recommendations will move forward to the November 13 board meeting for the third and final readings. The proposed policies are posted on the District webpage for patron review. No further discussion was held. ACTION ITEMS a. Employee 2019-2020 C Trustee Haacke made a motion to release Employee 2019-2020 C from their contract as requested. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. b. FY2019 Audit Trustee Radcliffe made a motion to accept the FY2019 Audit as presented. Trustee Hill provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. Final Readings – Board Policy Revisions and New Policies i. Section 107.2 – Board Agenda (Revised) ii. Section 108.10.1 – Conflicting Policies and Procedures (New) iii. Section 204.0 – Administrative Staff (Revised) iv. Section 312.0 – School Properties Disposal Procedure (Revised) v. Section 407.0 – Transportation (Revised) vi. Section 505.1.1 – Crowdfunding (New) vii. Section 610.2 – Drone Policy (New) viii. Section 801.2.1 – Veteran’s Preference (New) 10/09/2019 D91 Board Minutes Page 4 of 5 ix. Section 801.3 – Re-Assignment (Revised) x. Section 801.4 – Employing Retired Teachers and Administrators (New) xi. Section 809.5 – Military Leave (Revised) xii. Section 811.1 – Employment Referrals and Prevention of Sexual Abuse (New) xiii. Section 813.1 – Personal Conduct (New) xiv. Section 813.2 – Staff Political Activities (Revised) xv. Section 901.1.1 – Paraprofessionals, Teachers’ Aides, and Paraeducators (New) Superintendent Boland stated this is the final reading relative to the board policies revisions and new policies. No input has been received to date. It is the recommendation of the administration to adopt the board policies revisions and new policies as presented. No further discussion. Trustee Hill made a motion to adopt the board policies revisions and new policies as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. Chairman Wilson called for a motion to adjourn. Trustee Haws made a motion to adjourn. Trustee Hill provided the second. Motion carried 5 ayes, 0 nays, the meeting adjourned at 8:04 PM. 10/09/2019 D91 Board Minutes Page 5 of 5 Here's the October IFEA report: Presented by Angela Gillman, IFEA President Elect. Reminder of RedforEd and history of where it came from and what it means: support for public education across the country particularly in our Region and Local. Recommendations from Governor’s Task Force will be coming out soon and members in our area will be doing some news features including our IFEA Maria Cortez sharing her passion and thoughts in early education, one of the focus topics of the Task Force. In the last month, the IFEA had our annual new teacher pizza night right before their first payday. It was a great success with over 70 people attending. It was a great chance to get to know the new teachers of our district and support them. We also are holding a school board candidate forum next Monday. Our members have expressed interest in getting to know the candidates and after the election would like to also get to know the board members better. We encouraged members to attend the state of the school meeting last week and look forward to hearing the recommendations next month. A long-term facility plan is important for our district and we are willing to partner with the district however we can as it moves forward. Lastly in November, we are planning a pre-legislative event to engage members in the upcoming legislative session. Jessica Marboe the IEA IGNITE statewide committee presented on their annual processional development focusing on early educators in their first five years. Explanation of courses for teachers to encourage them to stay in education and in Idaho to teach include ELL teaching strategies, classroom management, and a panel of admin for new teachers to have a Q&A lunch session as was most popular at last year’s first IGNITE day. Report shared and submitted on behalf of Laura Milton IFEA President Idahofallseducationassociation@gmail.com