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HomeMy WebLinkAbout2019_11_13 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BOARD BUSINESS MEETING DISTRICT 91 ADMINISTRATION OFFICE -- 7:00 P.M. 690 JOHN ADAMS PARKWAY, IDAHO FALLS, IDAHO WEDNESDAY, NOVEMBER 13, 2019 Chairman Wilson called the meeting to order at 6:00 PM. Trustee Hill made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Student and Personnel. Trustee Haacke provided the second. A roll call vote was taken: Larry Wilson – yes Lara Hill - yes Paul Haacke - yes Hillary Radcliffe - yes Larry Haws – yes EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session for a discussion regarding Employee 2019- 2020 D release from contract request. At 6:02pm Superintendent Boland and the Board of Trustees met in Executive Session for a discussion regarding Employee 21019-2020 E release from contract request. At 6:06pm Superintendent Boland and the Board of Trustees met in Executive Session for a discussion regarding Employee 21019-2020 F release from contract request. At 6:14pm Superintendent Boland, Board of Trustees, Assistant Superintendent Dan Keck, Idaho Falls High School Assistant Principal David England, School Resource Officer Brian Smith, Student 2019-2020 D, and Student’s Father all met in Executive Session pursuant to Idaho Code, §67-2345 (1) (b) regarding a student matter. At 6:47 pm Superintendent Boland, and the Board of Trustees excused Dan Keck, David England, Brian Smith, Student 2019-2020 D, and Student’s Father and continued in Executive Session regarding a student matter. BUSINESS MEETING Present from the Board of Trustees: Present from the Administration: Larry S. Wilson, Chair George Boland, Superintendent Lara Hill, Vice Chair Dan Keck, Asst. Supt. of Secondary Education Hillary Radcliffe, Clerk Kelly Coughenour, Asst. Supt. of Elementary Education G. Larry Haws, Treasurer Carrie Smith, Director of HR & Finance Paul Haacke, Member Margaret Wimborne, Director of Communications and Community Engagement Sarah Sanders, Director of Curriculum & Assessment Gail Rochelle, Director of Student Achievement & School Improvement Kevin Klingler, Director of Operations Ralph Frost, Director of Transportation Brandi Moreno, Board Secretary, Recording 11/13/2019 D91 Board Minutes Page 1 of 6 Chairman Wilson called the business meeting to order at 7:15 PM. The Pledge of Allegiance was led by Kevin Klingler, Director of Operations. ADOPT AMENDED AGENDA Trustee Radcliffe made a motion to adopt the amended agenda as presented. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. REPORTS/INPUT/INFORMATION a. Student Reports – written comments, if provided are attached. i. Idaho Falls High School – Representative Shauna Romrell reported they held a Foreign Exchange Night, held Mr. IFHS where over $600 was raised, held Harvest Dance, attended State Conference at ISU, and finally discussed Senior Project changes with the principal that better align with the school’s mission statement - Discover Your Path: Develop the Knowledge, Skills, and Characteristics for Success on Your Journey. ii. Emerson High School – Representative Rylee Lucy reported they held Halloween Activities, an upcoming Thanksgiving dinner with the whole school and activities, at Christmas they do service projects, caroling, reading to preschoolers, visit elderly homes and shovel snow. They started new incentives to reduce tardiness and encourage improving grades. iii. Skyline High School – Representative Camille Murdoch reported they are getting ready for the holidays by making decorations to hang in the halls, creating thirty-three turkey boxes to donate to families, will be providing gifts for eight teenagers at the Gustafson House. Finally, they will be caroling at Fairwinds Assisted Living, the Idaho Falls Fire House and the Idaho Falls Police Station. iv. Compass Academy – Representatives Nicole Hibbert and Janie Billman reported – A written report is attached. b. Facilities Master Plan – Cooperative Strategies : Steering Committee Recommendations David Sturtz with Cooperative Strategies began by stating the Facilities Master Plan was created through community input and a Steering Committee where they developed a comprehensive, long range master plan looking at the current and projected enrollment, educational framework, condition and utilization of facilities, community values and input, and finally the district’s mission, vision, and goals. David stated the Steering Committee analyzed all the data, used the data as implications to create a set of options, vetted those options and came up with the refined five recommendations. Jackie Christiansen with the Steering Committee introduced herself and her involvement in the community. Jackie shared with the board a PowerPoint of the five recommendations followed by charts indicating the high levels of community and steering committee support after each recommendation. Finally, David Sturtz presented the three recommended phases of the Facilities Master Plan. Trustee Haacke thanked the Steering Committee for their many hours spent working on the Facilities Master Plan. Chairman Wilson also thanked David Sturtz and Jackie Christiansen for their presentation. c. Superintendent’s Report Superintendent Boland reported on the immediate needs of the Sunnyside Elementary addition and stated the board authorized to go forward with the design phase of the addition in October. He shared that Hummel Architects and a team from the school district collaborated on a refined design plan for the addition. Superintendent Boland presented this design plan to the board and reported that if the board approves the action item for this design tonight, the bid packages should go out in February or March with bids brought back to the board for approval. A discussion was held. d. Patron Input (Sign-in required) – written comments, if provided, are attached. 11/13/2019 D91 Board Minutes Page 2 of 6 Patron Lisa Keller provided comments on the Cooperative Strategies community meetings and read aloud an editorial from the Post Register. Patrons Lisa Baker and Kathy Erikson both provided comments concerning the Steering Committee recommendations. e. IFEA Report – written comments are attached. Lara Milton, IFEA President reported that IFEA has been focused on encouraging members to engage with local elected officials around pro public education topics, they met with state legislatures concerning veteran pay, teacher retention, the education work coming from the Governor’s Task Force, and IFEA members are wearing red on Wednesday’s in support for RedforEd. f. Other Items i. December Board Work Session Date – it was decided a December date would be discussed at the November 25, 2019 work session. ii. 2019 ISBA Convention Reports – Superintendent Boland, Trustees Larry Wilson, Lara Hill, Larry Haws, and Hillary Radcliffe all attended the Idaho School Board Association’s Annual Convention in Coeur d’Alene November 6-8, 2019. Trustee Radcliffe appreciated learning about what other school districts have done with their failed and passing bonds, what worked, what didn’t work, and what their communities were looking for. Trustee Haws stated it was interesting one school district’s patrons were in favor of their bond but because not enough patrons were registered to vote, the bond didn’t pass. Trustee Hill stated it was endearing to hear all of the school districts’ great stories. Chairman Wilson stated he enjoyed the keynote speaker’s point on the media reporting Idaho is thrd ranked 48 in the nation, but that ranking is spending on education and Idaho is actually ranked 23 rd in performance. For as little as Idaho spends on education, we still rank 23 , imagine what Idaho could do with more education funding. Superintendent Boland also enjoyed the key note speaker, Jamie Vollmer and his book Schools Can’t Do It Alone and he agrees it does take a whole community thrd to support schools. He stated, if we’re ranked 48 in funding and 23 in performance, that’s pretty good stewardship. iii. Corporate Sponsorship Report – Dan Keck, Assistant Superintendent shared a handout of corporate sponsorships that are typically used to support the athletics in the schools. A discussion was held. iv. Monthly Budget Report – included in board packet CONSENT AGENDA Trustee Hill made a motion to accept the Consent Agenda as presented. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. October 9, 2019 Business Meeting ii. October 16, 2019 Special Meeting b. Review of Payment of Claims i. October 2019 Bill List $4,703,872.38 ii. IFEA Leave Invoice $214.04 c. Staff Actions Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Douglas Stirling Science – Teacher to New Eagle Rock Middle School 11/13/2019 D91 Board Minutes Page 3 of 6 d. Matching Funds i. Idaho Falls High School Student desks and chairs $15,000.00 ii. Longfellow Elementary Chromebooks $4,251.00 Total Matching Funds requested $19,251.00 e. Student Travel i. Skyline High School – Yearbook & Newspaper Nashville, TN April 14 – 20 2020 ii. Idaho Falls High School – Symphonic & Jazz Band Anaheim, CA June 2-7, 2020 f. Other Items i. Surplus/Discarded Equipment  Eagle Rock Middle School – sell or discard wood planer  Edgemont Elementary – sell Kenmore flat top range/oven PROPOSALS a. Second Readings – Board Policy Revisions and New Policies i. Section 505.1 – Solicitations in the Community (Revised) Superintendent Boland stated this is the Second Reading for the proposed policies revisions and additions. No comments or patron input have been received to date. These policy recommendations will move forward th to the December 11 board meeting for the third and final readings. The proposed policies are posted on the District webpage for patron review. No further discussion was held. b. 2020-2021 School Calendar Superintendent Boland stated a survey was completed last spring in regards to how we structure our calendar and the feedback received was in favor of a week off at Thanksgiving, two weeks off at Christmas, a week off for Spring Break, a mid-week start date in the vicinity of Labor Day, and that we end school in the vicinity of Memorial Day. The district does have a number of statutory requirements for instructional hours that have to be met along with no school holidays specified in Idaho Code. There was also consideration to align the calendar with Bonneville School District 93, teacher professional development days, and staff development days. The proposed calendar will be posted on the district website for public input and brought th forward as an action item in the December 11board meeting. A discussion was held. ACTION ITEMS a. Declaration of Elected Trustees for Zones 3, 4, & 5 th Superintendent Boland stated the election for trustees was held November 5 and this declaration indicates the outcome of that election. Trustee Haacke made a motion that the Board declares Mrs. Lara Hill as the elected trustee in Zone 3, Mrs. Elizabeth Cogliati as the elected trustee in Zone 4, Mrs. Hillary Radcliffe as the unopposed trustee in Zone 5, and further moves that the clerk provide the candidates a certificate of election. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. 11/13/2019 D91 Board Minutes Page 4 of 6 b. Sunnyside Elementary Addition Design Superintendent Boland stated it is the recommendation to the board to move forward in conjunction with the design professionals to take the Sunnyside Addition design and project to bid stage. Trustee Radcliffe made a motion to move the Sunnyside Elementary Addition to the design stage. Trustee Hill provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. Civic Auditorium Joint Use Agreement with the City of Idaho Falls Superintendent Boland stated it is the recommendation of the administration for the board to authorize the superintendent to sign the Civic Auditorium Use agreement between the City of Idaho Falls and the Idaho Falls School District 91. There is a change in the fee sheet and a change in the names of two rooms. Trustee Haacke made a motion to approve the Civic Auditorium Joint Use Agreement with the City of Idaho Falls. Trustee Haws provided the second. No further discussion. Motion carried 5 ayes, 0 nays. d. Extended November One-Time Payment to Part-Time Employees & Substitutes Superintendent Boland stated there is a one-time payment in the negotiated master contract that the board already approved to extend to full-time classified and administrative employees. It is the recommendation of the administration the board extend a prorated one-time payment to part-time employees and substitutes that have met an hourly requirement. Trustee Hill made a motion to extend the one-time payment to part-time employees and substitutes as presented. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. e. Final Reading – Board Policy Revisions i. Section 1002.4 – Attendance Definitions & Section 1002.5 – Attendance Requirements/Loss of Credit (Revised) Superintendent Boland stated this is the final reading relative to the board policies revisions and new policies. No input has been received to date. It is the recommendation of the administration to adopt the board policies revisions and new policies as presented. No further discussion. Trustee Haws made a motion to adopt the board policies revisions as presented. Trustee Hill provided the second. No further discussion. Motion carried 5 ayes, 0 nays. f. Student 2019-2020 D – Hearing Trustee Radcliffe made a motion to expel Student 2019-2020 D for the remainder of the 2019-2020 school year with the opportunity to submit a request to the board for readmission with compliance per the rd stipulations of the administration for 3 trimester. Trustee Hill provided the second. Motion carried 5 ayes, 0 nays. g. Employee 2019-2020 D – Release from Contract Request Trustee Hill made a motion to release Employee 2019-2020 D from their contract as requested. Trustee Haws provided the second. Motion carried 5 ayes, 0 nays. h. Employee 2019-2020 E – Release from Contract Request Trustee Haws made a motion to release Employee 2019-2020 E from their contract effective November 25, 2019. Trustee Hill provided the second. Motion carried 5 ayes, 0 nays. i. Employee 2019-2020 F – Release from Contract Request 11/13/2019 D91 Board Minutes Page 5 of 6 Superintendent Boland stated that Employee 2019-2020 F rescinded their request to be released from their contract. No action was taken by the board. j. Dora Erickson Emergency School Closure Superintendent Boland stated that Monday afternoon the HVAC system at Dora Erickson elementary had a leak and a pump went out and school was cancelled Tuesday. Then overnight and into Wednesday morning, a second major leak occurred and major clean up and repairs are needed so school was cancelled Wednesday and will need to be cancelled through the rest of the week. We are requesting to notify the State Department of Education of the emergency school closure. It is the recommendation of the administration to approve the emergency closure of Dora Erickson Elementary. Trustee Hill made a motion to authorize the emergency closure at Dora Erickson Elementary. Trustee Radcliffe provided the second. Motion carried 5 ayes, 0 nays. Chairman Haws called for a motion to adjourn. Trustee Hill made a motion to adjourn. Trustee Hill provided the second. Motion carried 5 ayes, 0 nays, the meeting adjourned at 8:44 PM. 11/13/2019 D91 Board Minutes Page 6 of 6