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HomeMy WebLinkAbout2020_01_07 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES – WORK SESSION DISTRICT OFFICE BOARD ROOM – 4:00 P.M. 690 JOHN ADAMS PARKWAY TUESDAY, JANUARY 07, 2020 Present from the Board of Trustees: Present from the Administration: Larry Wilson, Chair George Boland, Superintendent Paul Haacke, Trustee Dan Keck, Asst. Supt. of Secondary Education Hillary Radcliffe, Clerk Kelly Coughenour, Asst. Supt. of Elementary Education Lara Hill, Vice Chair Carrie Smith, Director of HR & Finance Margaret Wimborne, Director of Communications & Others Present: Community Engagement Elizabeth Cogliati, Trustee-Elect Brandi Moreno, Board Secretary, Recording Chairman Wilson called the meeting to order at 4:03 p.m. ADOPT AMENDED AGENDA Trustee Haacke made a motion to adopt the amended agenda. Trustee Hill provided the second. Motion carried, 4 ayes, 0 nays. WORK SESSION a. Facilities Planning Superintendent Boland presented the following facilities plans to review for planning and discussion.  Sunnyside Addition – The bid opening will be at the district office on Thursday, January 9, 2020. These bids will be all inclusive and we are hoping to receive favorable bids for this project. A recommendation will be brought to the board to accept or reject on January 22, 2020.  West Ravsten Stadium Renovation – Designs were presented with a diagram and preliminary cost estimates for the West Ravsten Stadium Renovation. These included three different priority areas that included a space for the automotive program, an art classroom, and two upstairs classrooms. Trustee Haacke suggested the board take a tour of the West Ravsten Stadium to review all of these options. Superintendent Boland suggested having the tour before the January 29, 2020 Work Session.  East Ravsten Stadium – With the move of Maintenance and Operations from the East Ravsten Stadium to the Hemmert Facility, it has freed up the majority of this space. There are three working spaces that will remain that include the district print shop, a paint shop, and a glass shop. The remaining area can be opened up and utilized for storage and workspaces by the Technology Department with an overhead door for ground level access as they are currently loading and unloading hundreds of computers 01/07/2020 D91 Board Minutes Page 1 of 3 and equipment through the back stairway of the district office which could be a potential safety risk. Superintendent Boland suggested having Resin Architects create a design and preliminary cost estimates to bring back to the board for this project.  Taylorview Middle School Parent drop-off/pickup – Last spring, Taylorview Middle School requested a revamp of their parent drop off/pick up area and parking lot due to safety concerns. The School Resource Officer met with a design group, reconfigured and tested the area with cones. At the end of the school year, the district went out for bids for this new configuration project. Only one bid was received but later withdrawn as the contractor couldn’t meet the timeline of completing the project before school started. Superintendent Boland stated this is a project the district would like to carry forward. A discussion was held.  Skyline High School Outdoor Track – Maintenance is scheduled to resurface the existing track and funding has been budgeted for this maintenance. A request was submitted to expand the track from six lanes to eight lanes to accommodate increased athletics from both Skyline and Eagle Rock. The expansion would also allow the location to host track meets by bringing the track up to specifications. Superintendent Boland presented the board with the cost estimates and informed the board this project would be brought to them in a future board meeting.  Idaho Falls High School Gym Floor – The gym floor is sagging due to the aging truss system, there recently was a dance and some of the trusses collapsed and need repairs. The current wood floor is also aged, thin, and it’s time to replace it. Superintendent Boland stated he would obtain cost estimates to fix the truss system and replace the wood gym floor and bring the cost estimates back to the board. A discussion was held.  Portables at Idaho Falls High School – Superintendent Boland stated the district anticipates about 100 additional students at Idaho Falls High School next year which will put the classroom space at full capacity. A year ago, the district looked at obtaining two double wide portables but couldn’t find any locally. The district will search locally again and Superintendent Boland also presented turn key cost estimates to purchase two portables from Design Space based out of Boise. A discussion was held. Superintendent Boland stated all of the presented projects will require board decisions as early as this January or February in order to meet critical needs and construction scheduling timeframes. He shared the district’s current general fund balance and SPFF balance. A discussion was held concerning the most critical needs. Superintendent Boland stated there were two questions that came out of the last work session. th One question was what steps are needed to vacate 7 street. He stated he met with the city public works and provided members an application that included steps to vacating the right-of- th way for 7 street. A discussion was held. The second question had to do with construction phasing. He shared the July 2016 phasing study impacts that were completed by Hummel Architects for both Skyline and Idaho Falls High Schools that included a three-year phasing project. A discussion was held. Superintendent Boland discussed what the two presentations will look like for the January 29, 2020 Work Session. A discussion was held on the time, location, and format of the tour of the West Ravsten Stadium and the Work Session. 01/07/2020 D91 Board Minutes Page 2 of 3 Superintendent Boland stated the final items left for discussions are related to the Cooperative Strategies recommendations. In regards to the middle school expansion recommendation, he stated that with the movement of continued expansion of full day Kindergarten, over time we th will have a facilities issue. If 6 Grade is moved into the middle schools, that would free up space in the elementary schools for full day Kindergarten and also allows better alignment of ththth the 6 grade curriculum which is already 6 – 8 grade. A discussion was held including what the middle school schedule could look like and the number of additional needed classrooms. In regards to the two high school recommendations, he stated even if the district was not contemplating any expansion or remodel of the high schools, there are continued infrastructure items that need to be addressed such as electrical capacity at Idaho Falls High School and the electrical feed into Skyline High School. In addition to infrastructure needs, he asked they look at what are the most critical needs? At both high schools, there are needs for administrative and student services areas. Idaho Falls High School needs adequate science classrooms and student commons. Skyline High School needs adequate classrooms for special needs student services and making sense of the north entrances for better access control. We’ve put the question before the voters twice and even though we had a majority vote, we needed the super majority. Now we need to look at it differently with significant scope reduction and another way to approach would be rather than having a single bond, there could be separate bonds that are independent stand-alone bonds. A discussion was held including the pros and cons of separate stand-alone bonds, election timelines, and how the information received from the presentations on January 29, 2020 would help with making the decisions. CONSENT AGENDA Trustee Hill made a motion to accept the Consent Agenda as presented. Trustee Radcliffe provided the second. No further discussion. Motion carried 4 ayes, 0 nays. Items approved included: a. Review Payment of Claims i. Invoices over $50,000 $898,442.78 b. Matching Funds i. Edgemont Elementary Exterior Message Center $12,685.95 Trustee Haacke made a motion to adjourn. Trustee Hill provided the second. Motion carried, 4 ayes, 0 nays. The meeting adjourned at 6:26 p.m. 01/07/2020 D91 Board Minutes Page 3 of 3