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HomeMy WebLinkAbout2020_01_22 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BOARD BUSINESS MEETING DISTRICT 91 ADMINISTRATION OFFICE -- 7:00 P.M. 690 JOHN ADAMS PARKWAY, IDAHO FALLS, IDAHO WEDNESDAY, JANUARY 22, 2020 Present from the Board of Trustees: Present from the Administration: Larry Wilson, Chairman George Boland, Superintendent Lara Hill, Vice-Chairman Carrie Smith, Director of HR & Finance Hillary Radcliffe, Clerk Dan Keck, Assist. Supt. Secondary Education Paul Haacke, Member Kelly Coughenour, Assist. Supt. Elementary Education Margaret Wimborne, Communications & Community Others Present: Engagement Elizabeth Cogliati, Trustee-Elect Eric Bodily, IT Operations Coordinator Brandi Moreno, Board Secretary, Recording Guests: Mike Clements, Bateman-Hall Construction Chairman Wilson called the business meeting to order at 7:01 PM. The Pledge of Allegiance was led by Erick Bodily, IT Operations Coordinator. I - SPECIAL ORDERS OF THE DAY a. Oath of Office – Zones 3,4 & 5 Chairman Wilson administered the Trustee’s Oath of Office to Mrs. Lara Hill as the elected trustee in Zone 3, Mrs. Elizabeth Cogliati as the elected trustee in Zone 4, Mrs. Hillary Radcliffe as the unopposed trustee in Zone 5. b. Reorganization of the Board of Trustees i. Affirm Reorganization of Board of Trustees Chairman Larry Wilson declared the Idaho Falls School District #91 Board of Trustees dissolved. Superintendent George Boland then declared the office of chairperson for the 2020 year open for nominations. Trustee Wilson made a motion nominating Trustee Lara Hill as Chairperson for the 2020 year. Trustee Radcliffe provided the second. No other nominations were brought forward. Motion carried 5 ayes, 0 nays. Chairman Hill led a discussion regarding the offices and duties of the board members. Chairman Hill then made a motion nominating the following slate of offices for the 2020 year: Vice Chair Trustee Hillary Radcliffe Treasurer Trustee Larry Wilson Clerk Trustee Paul Haacke Deputy Clerk Brandi Moreno, Executive Office Assistant, as the Deputy Clerk Trustee Wilson provided the second. No further nominations. Motion carried 5 ayes, 0 nays. Chairman Hill declared the Board of Trustees reorganized. 01/22/2020 D91 Board Minutes Page 1 of 5 ii. Review and Sign Code of Ethics All Trustees reviewed and signed the Idaho School Board Association Code of Ethics for School Board Members and submitted them to Brandi Moreno, Deputy Clerk. iii. Set Dates and Times of Board Meetings Chairman Hill reviewed the proposed 2020 Board Meeting Schedule. Superintendent Boland stated additional meetings can be called within 24-hour notice. Superintendent Boland stated there is a training in February that is not listed on the proposed schedule, a Notice of Quorum will be posted and no business of the board is scheduled or will be occurring at the training. Trustee Wilson made a motion to accept the 2020 Board Meeting Schedule as presented. Trustee Haacke provided the second. No further discussion. Motion carried 5 ayes, 0 nays. II - ADOPT AGENDA Trustee Radcliffe made a motion to adopt the agenda as presented. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays. III - REPORTS/INPUT/INFORMATION a. Superintendent’s Report – written report, if provided is attached. Superintendent Boland reported the district has begun staffing for next school year. Recruiting has begun and an in-house job fair was held on January 11, 2020 with one more in-house job fair to be held. The district will also attend several regional job fairs. January 15, 2020 was the deadline for certificated staff to submit their written resignation or retirement notifications to the district and receive a $500 incentive payment. The deadline gives the district more visibility of vacancies and a head start to hire replacements sooner. Legislatively, there has been a review of science standards but no action has been taken. Superintendent Boland was recently part of a conference call with The Federal Reserve concerning a pilot program the district is participating in. The name of the program is called Within Reach and is a lunch and learn program. The three key messages for the program are 1. High School isn’t enough - There’s economic value in continuous learning 2. Your voice matters - Referencing parents and that they are powerful influencers. 3. Education is an investment – Education is expensive but education is doable. There’s a tentative timeline, with orientation including district staff and business partners a week before spring break in March, with one lunch and learn meeting per quarter over the 2020 and 2021 years. The business partners participating are Eastern Idaho Regional Medical Center, City of Idaho Falls, Idahoan, The Hartwell Corporation, and Idaho Steel. The format of the lunch and learn meetings are that employers invite their parent employees to watch a presentation of the three key messages during lunch which is a way to further engage parents at their workplace. Trustee Haacke asked if Superintendent Boland had any information or heard from legislatures on the limit of how often you can put forth the same bond. Superintended Boland stated there really hasn’t been a lot of traction in the legislation for that, however there have been a lot of discussions around property tax. He stated that currently in statute, there are four dates in a course of a year that bonds and levies can be put forth so any limits would require a change in that statute and none of our local legislatures have brought that to his attention or that it’s under any serious consideration. A discussion was held. b. Patron Input (Sign-in required) – no comments provided. c. IFEA Report – written comments are attached. 01/22/2020 D91 Board Minutes Page 2 of 5 d. Other Items i. Monthly Budget Report – included in board packet IV - CONSENT AGENDA Trustee Haacke made a motion to accept the Consent Agenda as presented. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. December 11, 2019 Business Meeting as corrected ii. January 7, 2020 Board Work Session b. Review of Payment of Claims i. December 2019 Bill List $4,604,349.74 c. Staff Actions New Hires: Name Position Location Christina Elaine Maxwell .50 FTE Spec Ed Bunker Elementary th Jordyn Park 5 Grade Bush Elementary Transfers: Name Position Location Laurie Jackson From: 1 FTE Spec Ed From: Bunker & Bush Elementary To: 1 FTE Spec Ed To: Bush Elementary Chantell Peterson From: 1 FTE Spec Ed From: Bunker & Linden Elementary To: 1 FTE Spec Ed To: Linden Park Elementary Stacey Barrett From: Consulting Teacher From: District Wide To: Spec Ed To: Taylorview Middle School d. Student Travel i. Skyline High School – Orchestra Anaheim, CA June 1-7, 2020 e. Early Graduation ii. Idaho Falls High School Student 2019-2020 E f. Other Items i. Surplus/Discarded Equipment  Temple View Elementary – discard broken computer table V - PROPOSALS a. Second Reading – Board Policy Revisions and New Policies i. Section 306 – Purchasing 01/22/2020 D91 Board Minutes Page 3 of 5 Superintendent Boland stated this is the second reading for this policy. An addition to the policy from the first reading includes an addition from the ISBA policy services in regards to federally funded projects and includes the legal references. No comments or patron input have been received to date. The policy revisions will be placed on the next board business meeting agenda for the third and final reading. VI - ACTION ITEMS a. Sunnyside Addition Bids Superintendent Boland stated the construction management team put the bid packages together from the January bid opening for the Sunnyside Elementary Addition. Superintendent Boland turned the time over to Mike Clements of Bateman-Hall Construction and Mike Clements reviewed the cost summary budget sheet along with the contractor bid summary sheet that listed all of the contractors who submitted a bid package. Mike stated they were very pleased with the support they received from the community to come out and bid this project with the difficult schedule. There were about 18 packages put out to bid with various scopes of work and the bids came in at numbers they were hoping for to complete this project. Discussions were held concerning alternates, potential credits, allowances, indirect costs, direct costs to the district, and the guaranteed maximum price from Bateman-Hall Construction for the project. Trustee Wilson made a motion to award the bids for the Sunnyside Elementary Addition as presented. Trustee Haacke provided the second. No further discussion. Motion carried 5 ayes, 0 nays. b. Taylorview Parking Lot Reconfiguration Superintendent Boland stated last year the district had a recommendation from the school resource office to reconfigure the Taylorview Middle School parking lot and parent drop off/pickup off area. At the end of last school year, the district put together a design team who set up cones and decided on a new configuration. Unfortunately, when the district put the new configuration out to bid back in June 2019, no bids were submitted. It is the recommendation of the administration to put this project out for bid again with the board awarding the bids at a later date. Trustee Radcliffe made a motion to approve putting the Taylorview Middle School parking lot and parent drop/off pick up area out to bid. Trustee Cogliati provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. Skyline High School Track Expansion Superintendent Boland the Skyline High School track was scheduled for resurfacing last summer but the school had requested that we expand the track from a six lane track, to an eight lane track to accommodate the middle school team coming to use the track and the expansion would also allow the district to hold track meets. Superintendent Boland shared rough estimates from The Track Doctor and Wheeler Electric for the expansion and electrical work associated with the relocation of the scoreboard and light poles. Trustee Haacke suggested the district also look at fencing off the entire track area to be able to hold events and collect revenue. Superintendent Boland stated the fencing could be reviewed and possibly worked into the FY2021 SPFF budget. It is the recommendation of the administration that the board proceed with the expansion of the Skyline High School track and electrical project, not to exceed $235,000 for the work as described. Trustee Haacke made a motion to move forward with the project as described, not to exceed $235,000 and also asked the district to look at fencing around the track at a later time. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. d. Idaho Falls High School Classroom Modulars 01/22/2020 D91 Board Minutes Page 4 of 5 Superintendent Boland stated the district is looking at increased enrollment at Idaho Falls High School to the point where we have insufficient classroom space. Currently Idaho Falls High School has 1,327 students with 285 Seniors. In working with Cooperative Strategies on the 10-year master plan, Idaho Falls High School is significantly over utilized at this number. Looking at the enrollment projections, we have an incoming freshman class of approximately 315 students, but the real issue comes in two years where we currently have a seventh grade class at Taylorview Middle School that is 443 students, and the sixth grade class which is the largest class currently at 825 which are primarily at elementary schools that feed into Taylorview and Idaho Falls High School. We did contact other local school districts to see if they have any modular classrooms available, but they don’t as they are also seeing increasing enrollments. The district received a cost estimate to purchase two double wide modulars that provide four additional classrooms for approximately $160,000 each, turn-key. A discussion was held on possible locations for the new modular classrooms and how many modular classrooms the district currently is using district wide. Trustee Radcliffe made a motion to approve the purchase of two double wide modular to provide four additional classrooms as presented. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. e. Emergency School Closures Districtwide January 13 & 17, 2020 Superintendent Boland stated we had school closure on Monday, January 13, 2020 due to blowing and drifting snow and again on Friday, January 17, 2020 again due to high winds and drifting snow. The board has to authorize the closure dates and the district submits a report to the state . We are at the point where we have no slack in instructional hours so if we have additional school closures, we’ll have to look at ways to make up time. It is the recommendation of the administration that the board approve the school closures on January 13 & 17, 2020. Trustee Wilson made a motion to approve the Emergency School Closures for January 13 & 17, 2020. Trustee Haacke provided the second. No further discussion. Motion carried 5 ayes, 0 nays. At 8:08 pm Trustee Radcliffe made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel. Trustee Haacke provided the second. A roll call vote was taken: Larry Wilson - yes Lara Hill - yes Paul Haacke - yes Hillary Radcliffe - yes Elizabeth Cogliati - yes VII - EXECUTIVE SESSION At 8:12 pm Superintendent Boland and the Board of Trustees met in Executive Session pursuant to Idaho Code §74- 206 (1) (b) for discussions regarding two personnel matters. VIII - ACTION ITEM Employee 2019-2020 F Trustee Haacke made a motion to release Employee 2019-2020 F from their contract effective January 24, 2020. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays. Chairman Hill called for a motion to adjourn. Trustee Wilson made a motion to adjourn. Trustee Radcliffe provided the second. Motion carried 5 ayes, 0 nays, the meeting adjourned at 8:34 PM. 01/22/2020 D91 Board Minutes Page 5 of 5