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HomeMy WebLinkAbout2021_03_10 Board Minutes 2 IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES -- BOARD BUSINESS MEETING WEBEX VIDEO STREAM FROM THE SCHOOL DISTRICT WEBSITE DISTRICT OFFICE BOARD ROOM 690 JOHN ADAMS PARKWAY IDAHO FALLS, ID 7:30 P.M. -- WEDNESDAY, MARCH 10, 2021 Present from the Board of Trustees: Present from the Administration: Lara Hill, Chair George Boland, Superintendent Hillary Radcliffe, Vice Chair Tito Paredes, Director of Information Technology Larry Wilson, Treasurer Brandi Moreno, Recording Clerk Paul Haacke, Clerk Elizabeth Cogliati, Trustee Present via WebEx from the Administration: Dan Keck Assist Supt Secondary Education Present via WebEx from IFEA: Kelly Coughenour Assist Supt Elementary Education Angela Gillman, President Carrie Smith, Director of HR & Finance Julie Nawrocki, President-Elect Gail Rochelle, Director of Student Achievement & School Improvement Shannon Taylor, Director of Student Services Margaret Wimborne, Director of Communication & Community Engagement Camille Wood, Director of Technology Chairman Hill called the business meeting to order at 7:30 PM Trustee Radcliffe made a motion to adopt the agenda. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays. At 7:32 pm Chairman Hill called for a motion to go into Executive Session. Trustee Wilson made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel. Trustee Radcliffe provided the second. A roll call vote was taken: Elizabeth Cogliati – aye Paul Haacke – aye Lara Hill – aye Hillary Radcliffe – aye Larry Wilson – aye EXECUTIVE SESSION Superintendent Boland and the Board of Trustees met in Executive Session pursuant to Idaho Code §67- 2345 (1) (b) concerning personnel matters regarding Employee 2020-2021 N and Employee 2020-2021 O until 7:55pm. REPORTS/INPUT/INFORMATION a. Superintendent’s Report Superintendent Boland stated it is that time of year where we are kicking-off registrations across the district. The Early Childhood Program has been recruiting Peer Models, there are 8 new families signed up for this Spring and an additional 8 signed up for next school year. It is the beginning of the Kindergarten registration promotion for next school year where we are encouraging families sign up early. There are legislative discussions this Friday for the Jump Start 03/10/2021 D91 Board Minutes Page 1 of 5 Kindergarten and Full-Day Kindergarten programs. Middle School registration began this week and will continue through March 19, 2021 with some virtual activities such as, Eagle Rock eighth grade students watching a video created by Skyline counselors with basic registration information and specific courses. High School registration began February 1, 2021 and should end on March 19, 2021. After spring break, high school counselors will begin to build the master schedule with students able to view their initial schedules in May. High School Early Enrollment will close May 17, 2021 and will open again in early August. Compass Academy’s registration application window was open for 1 month and closed on March 4, 2021, there will be a lottery process if there are more than 150 applications. D91 Online Academy’s registration began this week, and we will know how many students have registered by March 19, 2021 which will help with the transition and planning the number of teachers needed. The Online Academy is also hoping to expand the program to include a blended program with virtual and in-person instruction. b. Patron Input – No comments were provided. c. IFEA Report – Angela Gillman, President reported. A written report is attached. d. Other Items i. Monthly Budget Report – included in packet. No further questions. CONSENT AGENDA Trustee Haacke made a motion to accept the Consent Agenda as presented. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. February 11, 2021 Board Business Meeting ii. February 12, 2021 Special Board Meeting iii. February 23, 2021 Board Work Session b. Review of Payment of Claims i. February 2021 Bill List $3,949,355.97 c. Staff Actions New Hires: Name Position Location Choir (return early from leave of Haley Baker Taylorview Middle School absence to replace Natasha Luker) Connor Jones English Skyline High School Non-renewal for 2021-2022: Name Position Location Macade Vineyard (see Computer Programming Idaho Falls High School attached letter) d. Matching Funds 03/10/2021 D91 Board Minutes Page 2 of 5 i. Sunnyside Elementary Student desks, tables, and chairs $9,804.00 e. Student Travel i. Skyline High School – Future Farmers of America (FFA) College of Southern Idaho Twin Falls, Idaho April 16, 2021 f. Early Graduation i. Student 2020-2021 E Idaho Falls High School g. Other i. Surplus Equipment  Eagle Rock Middle School – Sell old couches and piano.  Hawthorne Elementary – Donate or discard old student desks. ACTION ITEMS a. Chemistry Textbook Adoption Superintendent Boland stated the Chemistry Textbook adoption was presented to the board a month ago and the materials have been available for review for one month. No input or feedback has been received. Lisa Armstrong, Curriculum Coordinator stated the name of the Chemistry materials is called Experienced Chemistry by SAVVAS Learning Company and is a program that blends chemistry and some earth science materials together that has both online and physical student resources. Trustee Wilson made a motion to approve the Chemistry Textbook Adoption as presented. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. b. Employee 2020-2021 N Trustee Haacke made a motion to release Employee 2020-2021 N from their contract. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. Employee 2020-2021 O Trustee Radcliffe made a motion to release Employee 2020-2021 O from their contract. Trustee Haacke provided the second. No further discussion. Motion carried 5 ayes, 0 nays. d. Award E-Rate Bids Camille Wood, Director of Technology stated they issued two RFPs for the E-Rate Category 2 Funds. She stated the first RFP was for a Firewall and they received one bid from Vlcm and stated her department does recommend this vendor and are very pleased with the proposal. Discussion was held including assurance of best pricing, vendors, and the federal monitoring process. Camille 03/10/2021 D91 Board Minutes Page 3 of 5 stated the second RFP was for Network Equipment and Wireless, she stated there were two vendors who submitted bids and recommended Vlcm as they are the most viable option. Trustee Radcliffe made a motion to approve the Vlcm bid for the Network Switches and Wireless and the Vlcm bid for the Firewall. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. st e. Award Osgood Elementary 3491 W 81 N Parcel A Bid Superintendent Boland stated notification requesting sealed bids was posted for the surplus property of Osgood Elementary with a minimum required bid of $130,000.00 based on the appraisal. Two bids were received, one for $141,610.00 from Wayne Jensen and a second bid for $131,100.00 from the Community Council of Idaho. He stated the board has an option to award to the highest bidder or to decline to award to either bidder and start over again. It is the recommendation of the administration that the bid be awarded to the highest bidder, Wayne Jensen at $141,610. Discussion included clarification on Idaho statute for surplus property. st Trustee Haacke made a motion to award the Osgood Elementary at 3491 W 81 N Parcel to Wayne Jensen at the bid amount of $141,610. Trustee Radcliffe provided the second. No further discussion. Motion carried 4 ayes, 1 nay by Trustee Cogliati. th f. Award York School Building 976 W 65 S Parcel B Bid Superintendent Boland stated notification requesting sealed bids was posted for the surplus property of the York property with minimum bid amount based on the appraisal of $115,000.00. Two bids were received, one bid from David Gonzalez in the amount of $131,000.00 and the second bid from Jennifer Moreno in the amount of $115,777.77. He stated the high bid came from David Gonzales and it is the recommendation of the administration to award the York property bid to David Gonzales in the amount of $131,000.00. th Trustee Haacke made a motion to award the York School Building at 976 W 65 S Parcel to David Gonzales in the amount of $131,000.00. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. g. Award D91 Information Technology Complex Bid Superintendent Boland stated we had a bid opening on the Information Technology Complex project which involves a portion of the East Stadium and a portion of the basement of the District Office building, and he invited Doyle Clements of Bateman-Hall to answer any questions the board may have. Discussion included the total cost of the bids, scope of the work and direct costs. Trustee Wilson made a motion to award the D91 Information Technology Complex bids as presented and recommended. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. 03/10/2021 D91 Board Minutes Page 4 of 5 h. Board Policy 308.3 – Employees Paid with Federal Funds and Unexpected or Extraordinary Closures Superintendent Boland stated we have a Federal Programs audit next week and this piece of policy is to put us in compliance with a requirement with respect to the use of federal funds for paid emergency leave and it is the recommendation of the administration the board to approve Board Policy 308.3 as presented, absent the three-reading process. Trustee Radcliffe made a motion to approve the addition to Board Policy 308.3 – Employee Paid with Federal Funds and Unexpected or Extraordinary Closures as presented. Trustee Wilson provided the second. Discussion included the difference between Paid Leave and Paid Emergency Leave. Motion carried 5 ayes, 0 nays. i. 2021 Board Work Session Schedule – Time Changes Chairman Hill stated there is a conflict with the current Work Session times so the board needs to decide on new times but keeping the Work Session on Tuesdays. th Trustee Cogliati made a motion to move the Work Sessions to the 4 Tuesday of every month beginning at 4:00pm starting in April 2021. Trustee Radcliffe provided the second. Motion carried 5 ayes and 0 nays. Trustee Wilson made a motion to adjourn. Trustee Cogliati provided the second. Motion carried 5 ayes, 0 nays. Meeting adjourned at 8:46 PM. 03/10/2021 D91 Board Minutes Page 5 of 5 March IFEA School Board Report 2021 We have completed our local election to include 15 members to attend th our IEA State Delegate Assembly on April 17. These members represent our membership here in Idaho Falls and will be participating in the business of the sate Association including participation plans to support public schools of Idaho. ol year is the day of Delegate Assembly. We thank those in advance who contribute to this fund and want everyone to know that 100% of money in this fund goes to Idaho students in need and anyone can donate. Funds can be collected on our online website or through building representatives in our buildings. This fund has provided over $1 million in grants to 4600 children & families since its establishment. This concludes our report.