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HomeMy WebLinkAbout2021_08_11 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES - BUSINESS MEETING WEBEX VIDEO STREAM FROM THE SCHOOL DISTRICT WEBSITE DISTRICT OFFICE BOARD ROOM 690 JOHN ADAMS PARKWAY IDAHO FALLS, ID 6:15 P.M. -- WEDNESDAY, AUGUST 11, 2021 At 6:16 pm Chairman Hill called for a motion to go into Executive Session. Trustee Radcliffe made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel and Student. Trustee Wilson provided the second. A roll call vote was taken: Elizabeth Cogliati – aye Paul Haacke – aye Lara Hill – aye Hillary Radcliffe – aye Larry Wilson – aye EXECUTIVE SESSION Superintendent Dr. Jim Shank and the Board of Trustees met in Executive Session to discuss personnel matters regarding Employee 2021-2022 A, Employee 2021-2022 B, and Employee 2021-2022 C. Executive Session concluded at 6:35 PM. BUSINESS MEETING Present from the Board of Trustees: Present from the Administration: Lara Hill, Chair Dr. Jim Shank, Superintendent Hillary Radcliffe, Vice Chair Kelly Coughenour Assist Supt Elementary Education Larry Wilson, Treasurer Dan Keck, Assist Supt Secondary Education Paul Haacke, Clerk Angela Pendlebury, Director of Finance Elizabeth Cogliati, Trustee Margaret Wimborne, Director of Communication & Community Engagement Present from IFEA Heather Wade, Director of Human Resources Angela Gillman, President Jessica Means, Deputy Clerk, Recording Ralph Frost, Director of Transportation Chairwoman Hill called the Business Meeting to order at 7:03 PM. The Pledge of Allegiance was led by Trustee Larry Wilson. ADOPT AGENDA Chairman Hill requested a motion to adopt the agenda. Trustee Radcliffe made a motion to adopt the agenda. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays. REPORTS/INPUT/INFORMATION 08/11/2021 D91 Board Minutes Page 1 of 6 a. Superintendent’s Report Superintendent Shank introduced new principals and assistant principals district wide. New elementary principals are Kelsey Anderson at Westside Elementary and Kevin Cowley at Linden Park Elementary. Sarah Cherry at Fox Hollow Elementary, was not able to attend. New elementary assistant principals are Amanda Hall at Ethel Boyes Elementary, Lana Doherty at Bush Elementary, Jessie Prince at Dora Erickson Elementary, Wade Leavitt at Linden Park Elementary, and Chandra Lange at Sunnyside Elementary. The new secondary principal at Eagle Rock Middle School is Ethan Wilford. New secondary assistant principals are Frances Connor at Eagle Rock Middle School and Dave Nielson at Skyline High School. The new Dean of students at Compass Academy is Kelly Sheridan. b. Patron Input (Sign-in required) – written comments, if provided, are attached Patrons Mark Livingston D.C, Erin Bingham, Jason Lebel, Jennifer Label, Debra Haacke, Jessica Zaugg, Kazia Remington-Brown, Jared Lords, and Chancey Sessions provided comments concerning the School District’s plan in regards to COVID and wearing masks. c. IFEA Report – Angela Gillman, President reported. A written report is attached. d. Other Items i. Monthly Budget Report CONSENT AGENDA Trustee Haacke made a motion to accept the Consent Agenda as presented. Trustee Cogliati provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Items approved included: a. Approval of Minutes i. July 14, 2021, Board Business Meeting ii. July 27, 2021, Board Work Session b. Review of Payment of Claims i. July 2021 Bill List $2,744,423.88 c. Staff Actions New Hires: Name Position Location th Kenneth Graham 6 Grade Bush Elementary William Alder Industrial Tech/Construction Eagle Rock Middle School Chelsey Campbell Family Consumer Science Eagle Rock Middle School st Shawna Zoeller 1 Grade Edgemont Elementary th Bailey Allen 4 Grade Hawthorne Elementary Trudy Matson Business Tech/Yearbook Idaho Falls High School th Challis Parke 4 Grade Sunnyside Elementary th Alison Harmon 4 Grade Westside Elementary Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location 08/11/2021 D91 Board Minutes Page 2 of 6 th Esther Smith 6 Grade – Alternate Authorization Dora Erickson Elementary Jennifer Todd Choir -Alternate Authorization Eagle Rock Middle School Resignations: Mark Byers Business Tech/Yearbook Eagle Rock Middle School th Tegan Bracha 4 Grade Sunnyside Elementary Nicole Shults Business Teacher/Yearbook Taylorview Middle School Retirees: Transfers: Kris Smith From: Principal From: Linden Park To: Director of Curriculum/PD From: District Admin d. Student Travel i. Idaho Falls High School – Cross Country Track Missoula, MT September 17-18, 2021 e. Other i. Surplus Property  Westside Elementary to donate and recycle surplus items.  District vehicles/busses approved highest bidders. i. Employee Acquisition Disclosure - district employees Peggy Clark, Troy Hart, and David Picanco awarded bids to purchase old district vehicles/busses. ACTION ITEMS a. Employee 2021-2022 A Superintendent Shank stated it is the recommendation of the administration that Employee 2021- 2022 A be released from their contract as requested. Trustee Wilson made a motion to approve Employee 2021-2022 A be released from their contract. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. b. Employee 2021-2022 B Superintendent Shank stated it is the recommendation of the administration that Employee 2021- 2022 B be released from their contract as requested. Trustee Wilson made a motion to approve Employee 2021-2022 B be released from their contract. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. c. Employee 2021-2022 C 08/11/2021 D91 Board Minutes Page 3 of 6 Superintendent Shank stated it is the recommendation of the administration that Employee 2021- 2022 C be released from their contract as requested. Trustee Wilson made a motion to approve Employee 2021-2022 C be released from their contract. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. d. Resolution Calling for Trustee Election Zones 1 & 2 Superintendent Shank reviewed the seats in Trustee Zones 1 &2 are up for re-election in November. Trustee Paul Haacke currently holds Zone 2 and Trustee Larry Wilson holds Zone 1. Candidates will have until 5:00 p.m. on Friday, September 3, 2021 to file the necessary paperwork declaring their candidacy. Trustee Cogliati made a motion for the resolution calling for Trustee Election Zones 1 & 2. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. e. 2021-2022 SRO Agreement with the City of Idaho Falls Police Department Superintendent Shank stated the agreement is an annual agreement and has been provided the board packet. He states he has reviewed and recommends approval on the agreement. Trustee Wilson made a motion to approve the 2021-2022 SRO Agreement with the City of Idaho Falls Police Department. Trustee Haacke provided the second. No further discussion. Motion carried 5 ayes, 0 nays. f. 2021-2022 Transportation Agreement with American Heritage Charter School Superintendent Shank reviewed the agreement and would like to table the agreement until the next board meeting regarding some language in the agreement. He would like to speak to our legal team to clarify the language. Trustee Radcliffe made a motion to table 2021-2022 Transportation Agreement with American Heritage Charter School. Trustee Cogliati provided the second. No further discussion. Motion carried 5 ayes, 0 nays. g. 2021-2022 Safety Bussing Zone Recommendations Superintendent Shank states the Director of Transportation, Ralph Frost is in attendance to the board meeting. He then goes on to state Ralph has included a letter in the board packet stating we have not had to make any changes to safety bussing. Trustee Cogliati asks Director of Transportation to explain what Safety Bussing means. Ralph Frost states that anybody that lives more than 1.5 miles away from school will be transported and we get reimbursed to bus them. Superintendent Shank recommends approval for the 2021-2022 Safety Bussing Zone Recommendations. Trustee Radcliffe made a motion to approve the 2021-2022 Safety Bussing Zone Recommendations. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. 08/11/2021 D91 Board Minutes Page 4 of 6 h. 2021-2022 Idaho Falls Civic Center for the Performing Arts Agreement Superintendent Shank states that this is a familiar agreement that is renewed annually and he has no concerns on approving this agreement. Trustee Radcliffe made a motion to approve the 2021- 2022 Idaho Falls Civic Center for the Performing Arts Agreement. Trustee Cogliati provided the second. Trustee Haacke asks Superintendent Shank if the agreement changed at all from last years agreement. In previous years, the board was given a highlighted agreement with changes to be aware of. Superintendent Shank stated that the agreement was compared side by side to last year’s agreement and there were no noted changes. Trustee Haacke also states concerns on wording, for example with east rehearsal room and west rehearsal room are available for district use during regular school sessions. Then the agreement goes on to say that those rooms are not available for district use during IFAC event use in support of Civic Center uses. He questions a clarification. Superintendent Shank that it has not been a conflict in the past. Trustee Hill states there have been very few occasions when those rehearsal rooms are needed and the classes had to be moved for an event. Trustte Haacke also states the agreement is not friendly towards the district but it is to the city. He then states for instance, for the district there is a rate that needs to be paid for use of the auditorium however, the bathrooms at the school need to be made available to the Civic at no charge. Superintendent Shank states he understands Trustee Haccke’s concerns however he states that we use the two rooms for classes at no expense. He also states that it has been a long-standing agreement and would like to continue to have use of those two classrooms. Motion carried 5 ayes, 0 nays. i. Board Policy Revision & New – 405.0 & 810.3 Trustee Cogliati asks to review what the policy revisions are. Superintendent Shank goes over policy 405.0 Property Management is changing the duty to only the Director of Finance since that position previously was the Director of Human Resources and Finance. This will more specifically define who will help with Property Management duties. Superintendent Shank then reads the 810.3 policy revision has added language regarding if a substitute works more than 80 hours per month they will receive a $100 bonus in that month’s check. He recommends approval in both policy revisions. Trustee Wilson asks for clarification if that is $100 bonus per month. Superintendent Shank clarifies that it is per month that it will be paid if the 80 hours is worked. Trustee Hill states Heather Wade, Director of Human Resources is agreeing by nodding her head yes. Trustee Cogliati states that it will reset every month with the hours worked. Trustee Cogliati asks if that is a bonus in the monthly paycheck or a cumulative bonus at the end of a period. Superintendent Shank states it is included in their monthly check. Trustee Haccke made a motion to approve the revisions of Board Policy 405.0 & 810.3. Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays. j. Approval for Board Docs Repository 08/11/2021 D91 Board Minutes Page 5 of 6 Superintendent Shank states we have previously talked amongst the board about Board Docs regarding the preparation of board meetings, storage of documents, and the ability to access with training. He then states in response of Board direction we have provided an order form for the board to approve the purchase of Board Docs. Superintendent Shank then states with his experience he thinks they will be pleased with it and we will arrange training at one of the next work sessions to transition to it. Trustee Radcliffe made a motion to approve the purchase of the Board Docs Repository. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. th k. Approval in Naming 49 Street Property Practice Field Development – Tiger Athletic Complex (TAC) th Superintendent Shank states that we have already discussed the naming of the 49 Street Property Practice Field Development in a previous meeting and that it was recommended to approve the name to be Tiger Athletic Complex (TAC). Trustee Hill asks if that is the name of the entire complex and if that is the name that students came up with. Superintendent Shank agrees that is the name the of the entire complex and it is the name the students came up with. th Trustee Haacke made a motion to approve the naming of the 49 Street Property Practice Field Development as the Tiger Athletic Complex (TAC). Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0 nays. Trustee Wilson made a motion to adjourn. Trustee Cogliati provided the second. Motion carried 5 ayes, 0 nays. Meeting adjourned at 7:53 PM. 08/11/2021 D91 Board Minutes Page 6 of 6 IFEA School Board Report August 2021 D91 School Board welcome the newest hires of D91. Each year we host, in conjuction with the district, a welcome event where we feed, promote joining their professional organization, and give lots of coupons and prizes from out promote them in our community through this event. Each teacher will gust 17 at noon. Jessica Thompson from Horace Mann, who has saved educators millions of dollars in student loan debt is donating the lunch. She will share how to contact her to save our new teachers more money in their student debt, too. We have drawings for Destinations Inn, Colonial Theater (thanks, Lara Hill), an office chair from Staples, Smokin Fins gift cards or dinner, Kneaders basket, paint night and so many other car washes, free meals from local diners, etc. Belonging to your professional organization is the most important support for public education, to having a voice that is heard when it comes to public education that our students here in Idaho Falls deserve. IFEA has another event on September 16 which we have dubbed free pizza night to all new hire employees of D91 including certified and classified staff. This event is one where we feed new employees before that first paycheck and give an opportunity for both members and non- members to see and visit with IEA/NEA member benefits and IEA leadership. All our staff are needed when it comes to educating our students here in Idaho Falls and all staff can use the extra support and benefits our Association has to offer. We invite you to mark your -7!