HomeMy WebLinkAbout2021_11_10 Board Minutes
IDAHO FALLS SCHOOL DISTRICT NO. 91
BOARD OF TRUSTEES - BUSINESS MEETING
WEBEX VIDEO STREAM FROM THE SCHOOL DISTRICT WEBSITE
DISTRICT OFFICE BOARD ROOM 690 JOHN ADAMS PARKWAY IDAHO FALLS, ID
7:00 P.M. -- WEDNESDAY, NOVEMBER 10, 2021
Present from the Board of Trustees: Present from the Administration:
Lara Hill, Chair Dr. Jim Shank, Superintendent
Hillary Radcliffe, Vice Chair Kelly Coughenour Assist Supt Elementary Education
Larry Wilson, Treasurer-Treasurer Dan Keck, Assist Supt Secondary Education
Paul Haacke, Clerk Angela Pendlebury, Director of Finance
Elizabeth Cogliati, Trustee Heather Wade, Director of Human Resources
Margaret Wimborne, Director of Communication
& Community Engagement
Present from IFEA Heather Wade, Director of Human Resources
Julie Nawrocki, President Jessica Means, Deputy Clerk, Recording
Gail Rochelle, Director of Federal Programs
Special Guests:
David Sturtz and Rob Olsen, Cooperative Strategies
Pat Lloyd and Greg Baczuk, Athletic Directors
Elaina Madrano, Bonneville County Fraternal Order Police
Chairwoman Hill called the Business Meeting to order at 7:00 PM. The Pledge of Allegiance was led by
Trustee Paul Haacke.
ADOPT AGENDA
Chairman Hill requested a motion to adopt the agenda. Trustee Radcliffe made a motion to adopt the
agenda. Trustee Wilson provided the second. Motion carried 5 ayes, 0 nays.
REPORTS/INPUT/INFORMATION
a. Student Reports
i. Idaho Falls High School – Student Representative, Rylee Sessions reports that they had a
can food drive and received a good amount of food to donate to the Food Basket. She
states that they are planning a Kindness week for the month of January, to challenge the
students to do more kind acts. They are also planning Christmas activities and also planning
the First Annual Winter ball girl’s choice dance.
ii. Compass Academy- Student Representative, Ben Orr reports shared athletes from IFHS and
SHS have been successful at the State Competition for Swim. He reports the Freshman class
held a Greek Escape rooms event that was a community event that went well. The Junior
class had blended English and technology course gave their presentations to outside
panelist. He then states the Senior Capstone class is doing well and many of the Senior are
showing progress with their group based senior projects called Shared Journeys. Some of
these projects range from making companies to help people, taking CEI mechanic classes,
art murals in the school, and revamping the Academic Achievement Center. Compass
Congress is working in Government class on how government works and delegated
different senators and representatives to debate bills to change in school. He states the
11/10/2021 D91 Board Minutes Page 1 of 8
drama class had put on lots of great programs, including an upcoming show of Charlie
Brown Christmas next Thursday and Friday at 7 pm.
iii. Skyline High School- Student Representative, Ari Burguss reports last months campaign on
overcoming their fears went really well and the feedback from the students was really
good. She then reports this month’s campaign is the turkey tackle and they are hiding leaf
cutouts over the school. If a student finds the leaves, they write down what they are
thankful for and they can turn them into their advisory class and the top three classes with
the most leaves will get a prize. She states that they hope this will boost the school moral
and get students excited to participate. She states they are preparing for Deck the Halls,
which is where they cut out giant snowflakes and decorate the halls at school.
iv. Emerson Alternative High School - Student Representative, Donnie states there are several
new students in the school and are adjusting well and the other students are making them
feel welcome. She states they are looking forward to their Annual Thanksgiving dinner
celebration the Friday before the break. She states the amount of tardies have gone down
significantly and many failing grades have improved. She add that they are looking forward
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to a family engagement soup night on December 2, time to be determined.
b. Superintendent’s Report
Superintendent Shank states there are many items in his report. He goes through his agenda report
items and ends with introducing our Cooperative Strategies representatives, David Sturtz and Rob
Olsen. They will be presenting to the Board an update. First, Chairwoman Hill introduces Elaina
Madrano for the Bonneville County Fraternal Order Police who is there to donate to Idaho Falls
School District 91. Elaina Madrano states this is the second year they have had a community
fundraiser and would like to donate $10,000 to Idaho Falls School District 91. Photo is taken with
Superintendent Shank, Chairwoman Hill, Officer Madrano and partner.
Superintendent Shank formally presents the Elevate Charter as a procedural process and states
there is no desire for the Board to Charter this school.
Kelly Coughneour, Assist Supt Elementary Education, introduces Katie Francis, Principal at
Hawthorne Elementary to present her HRS presentation. She presents a PowerPoint, which is
attached.
Kelly Coughneour, Assist Supt Elementary Education, introduces Kylie Dixon, Principal at Sunnyside
Elementary and Chandra Lange, Assistant Principal at Sunnyside Elementary to present their HRS
presentation. They present a PowerPoint, which is attached.
Superintendent Shank welcomes our Cooperative Strategies representatives, David Sturtz and Rob
Olsen to present. They present a PowerPoint, which is attached.
c. Celebrations
Dan Keck, Assist Supt Secondary Education introduces the first celebration with Juliette Bruner,
College and Career Readiness Advisor and Stacey Rhoades, Spanish teacher both from Skyline High
School. Juliette explains that they took 25 students to Idaho State University last month to the
Hispanic Youth Leadership Conference. She states that staff and administrators helped select
students who they felt would benefit from this conference. The conference had break sessions,
interactive activities, and a mini college fair. She states that eight colleges participated in the
college fair from around Idaho and were giving scholarships. Students at the conference were asked
to do Mock Interviews and they had four students from Skyline High School that each received a
$60,000 scholarship to the College of Idaho over a four year period. Stacey Rhoades speaks that this
conference used to take place but over the last couple of years it was not supported. She stated
that she was excited to hear that the conference was being supported by Idaho State University this
year. She also states how exciting it was to see these students have a door of opportunity opened
for them with this scholarship. She states that these students are great representatives of the kind
of students they have at Skyline High School. They stated they are hoping to take more students
next year.
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Kelly Coughenour then introduces the next celebration from Heather Rasmussen, D91 Online
Academy teacher. Heather explains that she had the experience of working at Temple View
Elementary in their STEM program and learned about Project Based Learning. She states that she
was able to utilize this knowledge with her students in science, math, the earth, and plants. She
wanted to make the connection for their students and asked the City of Idaho Falls if they could
adopt one of the gardens in town. Her students planted a garden to resemble the Online Academy
Mascot of an Owl and won Best Design from the City of Idaho Falls. Students were able to use their
science and math skills to plan this garden as a project-based learning project. They also learned
about nature deficit disorder, kids not getting outside more, and they were able to engage the
students outside. Pictured attached. They are planning on doing adopting the garden again this
year.
d. Patron Input (Sign-in required) – - Chairwoman Hill states we did have one in-person request but the
subject matter was not regarding an item on the agenda. She states that there is patron input that
addresses the attendance policy. Patron input emails are attached. No further comments were
provided.
e. IFEA Report – Julie Nawrocki, President reported. Documents are attached.
f. Athletic Directors Report
Chairwoman Hill introduce the high school Athletic Directors. First to speak is the Pat Lloyd, Athletic
Director for Idaho Falls High School. He speaks about the active sponsorships that are all through
the IFHS Cheer Program. He states there are no other sponsorships outside of the cheer program.
He states the cheerleaders go and get these sponsorships and hang banners at the games for their
sponsors. These sponsors directly offset the cost of the cheer program and are a yearlong sponsor
that can be renewed next year. Greg Baczuk, Athletic Directors for Skyline High School reports
District Championships in Boys/Girls Swim, Girls Soccer, and Girls Cross Country Team. All teams
except for one qualified for post season play. He then states they had many State placements with
Girls/Boys Swim, Girls Cross Country, and Girls Soccer. He shares his sponsorships as only having
the ICCU sponsorship at the three venues, SHS Gym Jumbotron, SHS Track Scoreboard, and
Ravesten Stadium. He also states there is one new sponsorships from Mongillo Orthodontics for
advertising on the Jumbotron as a two year commitment. He states there are contracts that are
expired that they are revisiting and will keep the board updated.
g. First Reading – Board Policy Revisions & Review
i. Section 109.0 Policy Dissemination
ii. Section 111.0 Administration in the Absence of Policy
iii. Section 505.0 Public Solicitations, Corporate Sponsorships, and Advertising in the
School
Trustee Hill introduces the first reading of the policy revisions and asks the Board if there are any
questions. Superintendent Shanks suggests to look at policy Section 505.0 Public Solicitations,
Corporate Sponsorships, and Advertising in the School. He states the additions are not coming from
ISBA, they are coming from the district. He asks if they have feedback to please share that with him.
h. Other Items
i. Monthly Budget Report
Angela Pendlebury, Director of Finance states audit books are ready to give to the Board at the
end of the meeting as a follow up from the last meeting.
11/10/2021 D91 Board Minutes Page 3 of 8
CONSENT AGENDA
Trustee Cogliati made a motion to accept the Consent Agenda as presented. Trustee Wilson provided the
second. No other questions were discussed. Motion carried 5 ayes, 0 nays. Items approved included:
a. Approval of Minutes
i. October 13, 2021, Board Business Meeting
ii. October 26, 2021, Board Work Session
b. Review of Payment of Claims
i. October 2021 Bill List $3,812,669.30
c. Staff Actions
New Hires:
Name Position Location
Marcia Bingham .49 FTE Intervention Teacher Ethel Boyes Elementary
Jessie Hathorn Intervention Teacher Theresa Bunker Elementary
Hilarie Aiken Intervention Teacher Westside Elementary
d. Student Travel
i. Idaho Falls High School, Softball
St. George, UT
March 10-12, 2022
ii. Skyline High School, Cross Country
Eagle, ID
November 12-13, 2021
iii. Skyline High School, Cross Country
Walnut, CA
December 2-5, 2021
e. Early Graduations
i. Student 2021-2022 A, Idaho Falls High School
ii. Student 2021-2022 B, Idaho Falls High School
iii. Student 2021-2022 C, Compass Academy
PROPOSALS
a. Second Reading – Board Policy Revisions & Review
i. Section 804.0 Performance Evaluations- Revised
ii. Section 1002.0 Attendance – Revised
iii. Section 108.0 Formulation of Policy – Revised
Superintendent Shank ask if the Board has any questions on the second reading of the policies
804.0, 1002.0, and 108.0. He states the one policy we have received feedback on is the attendance
policy. Trustee Cogliati asks for clarification in when the attendance policy would take effect if
approved at the next board meeting. Superintendent Shank and Dan Keck state that the timing of
11/10/2021 D91 Board Minutes Page 4 of 8
the next meeting with be in line with the start of the next trimester.
Chairwoman Hill takes a short recess.
ACTION ITEMS
a. Section 101.0 Legal Status of the Board of Trustees- Revised
b. Section 102.0 The People of District 91 and Their Schools - Revised
c. Section 103.0 School Board Trustee Zones and Elections – Revised
d. Section 120.1 General Statement on Equal Educational Opp. – Review
Superintendent Shank reads the policies up for action items. Chairwoman Hill states that the Board
can make a motion to approve all the policies in one motion if they would like to.
Trustee Radcliffe made a motion to approve policies sections 101.0, 102.0, 103.0, and 120.1 as
presented. Trustee Wilson provided the second. No further discussion. Motion carried 5 ayes, 0
nays.
e. Substitute Teacher Salary and Benefits
Superintendent Shank states that we have been working on recruiting and retaining substitutes
because we are short on a daily basis. We have formed a committee to come up with ideas to help
with this process. Committee Chair is Kelly Coughenour and he reviews the Substitute Teacher
Salary and Benefits. Kelly states to create full-time substitute teacher positions. The full-time
positions would be assigned to specific buildings starting at the high school level due to the need.
Requesting that they be paid at a grade 5 with full time benefits. He then states building a three-
tiered payment schedule. 1. High School Graduate with no degree will receive $11.88 per hour.
2. A college degree in any content area will receive $12.50 per hour. And 3.A certified teacher will
receive $12.71 per hour. He goes on to state there are three ways for the substitutes to earn
bonuses. First, there will be reimbursement for fingerprinting and payment for substitute training
after completing 20 hours of substituting. Also a bonus payment of $150 dollars after completing
40 hours of substitute teaching per month and a bonus payment of $200 dollars after completing
80 hours of substitute teaching per month. He states that those bonuses reset every month, so
there is a potential to earn up to $350 bonus every month. He states another change is substitute
staff will clock in upon arrival and remain clocked in until the end of their assignment (substitutes
will no longer be required to log out during lunch or planning periods).
He states the committee has been working with Margaret Wimborne, Director of Communication
Community Engagement, to plan a media blitz to help with recruiting substitutes. They are working
on connecting CEI to help recruit students that have open schedules to come substitute. We are
going to provide deeper training for substitutes to successfully read lesson plans, implement
classroom management procedures and provide engaging instruction. He mentions that we have
already started working on streamlining the application process to speed up availability. Another
recommendation that they are providing is to eliminate secondary teachers covering class periods
for comp time and also the pay for secondary teachers $30 to cover a class period. They would like
to enhance the welcoming of the new substitutes in the schools from the Superintendent and
11/10/2021 D91 Board Minutes Page 5 of 8
secretaries and principals in schools. He states they have also recommended that after the
substitutes have meet some milestones, an acknowledgment of successful subs with written notes
expressing gratitude will be done. Kelly shared approximate costs from estimates of substitutes
since the beginning of the year. Kelly asks the Board if they have any questions.
Trustee Cogliati asks for clarification in the bonuses and hours worked, making it clearer on the
language for those being separate bonuses. She also asks about the fingerprinting being
reimbursed from existing subs or will it be retroactive. Kelly states that subs have been paying for
their own fingerprinting for years. Trustee Cogliati asks if we will retroactively reimburse subs for
that fee. Kelly states we would need to set how far to go back to retroactively approve that. Trustee
Cogliati asks if they have to be re-fingerprinted every year. Kelly states no not unless there is a
break in service. Superintendent Shank states he would recommend to reimburse that
fingerprinting fee going back to the beginning of this school year.
Trustee Haacke asks if the bonuses will also be retroactive going back to the start of this year as a
thank you to those that have been with us. Trustee Radcliffe clarified that we could retroactively
offer this to substitutes for September and October and to not go back farther because it would
create more issues. Angela Pendlebury, Director of Finance added that we could only do that
because we are working in the current fiscal year budget. Trustee Haacke asks about paying for the
fingerprinting and if we have lots of people that come in to get fingerprinting and never come into
work. Kelly stated yes, it happens a lot. Trustee Haacke asks if we could change the reimbursement
of fingerprinting and training to be at 1o hours instead of 20 hours. Trustee Cogliati asks about the
fee for the fingerprinting for people that don’t have the funds to pay. Angela states they can have it
taken out of their first check if needed.
Superintendent Shank adds that the Governor has provided resources for substitute incentives so
that will help for these items. He goes on to state that he recommends approval.
Trustee Haacke made a motion that the Board approve the Substitute Teacher Salary and benefits
as presented with the amendments of having the fingerprinting being reimbursed at 10 hours, the
bonuses and fingerprinting costs be retroactive to September, the beginning of the school year.
Trustee Radcliffe provided the second. No further discussion. Motion carried 5 ayes, 0 nays.
f. Career Technical Center
Superintendent Shank states that action items F, G, H, and I are all action items to start the
projects. Superintendent Shank starts by sharing a CTEC video. https://youtu.be/tcHv-k3OyQ8 .
He states that this action is permission for going to project. He states that he has signed a letter of
intent with a location. He states the vision as presented in the video is the same for our district, one
that builds the CTE programs, sponsorships, partnerships, and building a pathway for graduation
and employment. He is recommending the approval on this project and hope to open in Fall of
2022. He states there are many things that need to be done and done quickly. Trustee Wilson asks
for clarification of what it means to go to project. Superintendent Shank states that there is
consensus with the Board so he can start with architecture and contractors to start the project. It
11/10/2021 D91 Board Minutes Page 6 of 8
means it is a good to go, but also bids will come back for the Board to approve for these projects.
He states the funds used for this action item would be ARPA funds.
Trustee Wilson made a motion to approve the Career and Technical Center project as presented.
Trustee Haacke provided the second. Trustee Haacke states that there is a big need for this in our
community. Trustee Cogliati asks about the programs moving to this location. Superintendent
Shank states there are several programs we already have that will move to the location and then
develop new programs. No further discussion. Motion carried 5 ayes, 0 nays
g. IFHS Electrical Project
Superintendent Shank states that this action is permission for going to project with the timeframe
to get it done over the summer and it is recommended and part of the ARPA plan. Trustee Radcliffe
asks about moving forward with these projects and if there are parameters for limits in spending.
Superintendent Shank states there is a sense on what the bids will come in at and they were
presented for the IFHS Electrical Project in the Board Packet. Mike Clements from Bateman Hall
states that the after the approval a preliminary budget will be set. Trustee Haacke asked if we have
a general idea on the expense. Mike Clements that this project is estimated at $1.14 million.
Superintendent Shank recommends approval on moving forward with this project.
Trustee Radcliffe made a motion to approve the IFHS Electrical Project project. Trustee Haacke
provided the second. No further discussion. Motion carried 5 ayes, 0 nays
h. Ravsten Turf Project
Superintendent Shank states that the estimated figure associated with this project is about $1.5
million and there are resources available to pay for this project.
Trustee Haacke made a motion to approve the Ravsten Turf project as presented. Trustee Wilson
provided the second. No further discussion. Motion carried 5 ayes, 0 nays
i. District Office Basement Project
Superintendent Shank states that there is a great need of the renovation of the basement to make
the workplace nice for those people to work in that work downstairs. He states the Board packet
has preliminary plans and that we are unsure on the total costs at this time. He is looking for a
consensus for the Board to move to go to this project.
Trustee Wilson made a motion to approve the District Office Basement project. Trustee Radcliffe
provided the second. No further discussion. Motion carried 5 ayes, 0 nays
j. Declaration of Elected Trustee for Zone 2
Superintendent Shank states the election for trustees was held November 2nd and find that the
candidate has been elected for the position of trustee from Zone 2 and there were no opposing
candidates from Zone 1. Accordingly, this declaration indicates the outcome of that election.
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Trustee Radcliffe made a motion that the Board declares Mr. Paul Haacke as the elected trustee in
Zone 2 and Mr. Larry Wilson as the unopposed trustee in Zone 1, and further moves that the clerk
provide the candidates a certificate of election in the January re-organization meeting. Trustee
Cogliati provided the second. Motion carried 5 ayes, 0 nays.
Trustee Radcliffe made a motion to adjourn. Trustee Cogliati provided the second. Motion carried 5 ayes, 0
nays. Meeting adjourned at 9:10 PM.
11/10/2021 D91 Board Minutes Page 8 of 8
Long-Range Facilities Master Plan Initial School Board Update November 10, 2021
1
| Facility Master Plan
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Our 2019 projections anticipated relatively flat enrollment in the next 10 years.Projections will be updated during this process and will inform the options considered.
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34%4%46%7%
Attend
| Facility Master Plan
663%10%651%8%
636%7%663%15%665%18%673%7%631%2%67%0%669%5%639%7%
678%10%685%19%
854%6%840%4%
1227%3%1239%5%1230%0%1256%5%
KKK
999
PK
Configuration
Grade
Year
110%105%136%103%140%117%125%
5
Utilization
Year
293557623448187
12941327
5
updated
Idaho Falls School District 91
Projected
be
will
150%104%138%107%138%108%119%
Program
Utilization
process;
Capacity
2019
Program
the
Design
from
Capacity
Data
2019
51557953197%52398%K45350745999%40789%K39738626641850745991%31769%K55457953163550745940650741099%37291%PK28736231491%26283%K464483435797882798100%76596%781892484097%79695%7
41055550781%38075%K41357953178%39274%K49957953194%46688%K47260060079%51486%9179150150
5,4516,1325,432100%5,04093%1,6151,8061,63899%1,56195%1,27411559241,22813231,1343,1533,2282,808112%3,322118%
10,21911,1669,878103%9,923100%
2018
Enrollment
SchoolSchoolSchoolSchool
School
TOTAL
Academy
ElementaryElementaryElementaryElementaryElementaryElementaryElementaryElementaryElementaryElementaryElementaryElementary
SUBTOTALSUBTOTALSUBTOTAL
HighHighHigh
MiddleMiddle
Park
GRAND
Bush
View
Falls
Boyes
Bunker
Compass
Hollow
Rock
Skyline
Gardens
Erickson
Westside
SCHOOL
SCHOOL
A.H.
Sunnyside
HawthorneLongfellow
Ethel
Fox
Idaho
Alternative
Linden
Temple
Eagle
Dora
Taylorview
Theresa
ELEMENTARY
School
HIGH
Edgemont
MIDDLE
Emerson
ASSESS. PLAN. FUND. BUILD.
PREVIOUS EFFORTS | 2019 ENROLLMENT DATA
18
| Facility Master Plan
utilized
(120%+)
Over
Idaho Falls School District 91
utilized
100%)
(80
Well
or
ASSESS. PLAN. FUND. BUILD.
major
PREVIOUS EFFORTS | 2019 UTILIZATION & CONDITION
reno
Continue
replacement
Needs
maintenance
19
| Facility Master Plan
to remain mostly flat over the next ten years
Idaho Falls School District 91
ILDING CONDITION, FMP
VE-ATTEND ANALYSIS, BU
ASSESS. PLAN. FUND. BUILD.
PREVIOUS EFFORTS SUMMARY | 2019 ENROLLMENT PROJECTIONS, CAPACITY STUDY, LI
20
NEXT STEPS
21
| Facility Master Plan
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Idaho Falls School District 91
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CommunitySteering
ASSESS. PLAN. FUND. BUILD.
COMMUNITY OUTREACH FRAMING THE DATA AND DESIRED OUTCOMES
22
| Facility Master Plan
Idaho Falls School District 91
over the
FACILITIES LONG-RANGE PLAN OUTCOMES
major capital investments
ASSESS. PLAN. FUND. BUILD.
REMINDER! WHAT ARE WE TRYING TO ACCOMPLISH & OUTCOMES
Align next 5-10 years with educational program needs, capacities, budgets and our communities.
and I want to send a huge thank
you to Margaret Windborne for helping us highlight this event. Thanks to the positive press we received
about this event we were able to sell out for the paint night raising $400 from the Painting Company and
lumping Horace Mann we raised closed to
$1000 that night alone. Next week is National Education Week and the IFEA has worked hard to put
together some tokens of appreciation for our education support professionals that we will be presenting
to them at their school/site next Wednesday. We hope that everyone will take a few moments out of
their day next week to reach out to
appreciated.
2. I want to talk a little bit tonight about our community; including our patrons, our teachers & staff, our
administrators, school board, and most important our students. The students of district 91 deserve the
best education we can provide them, and they deserve the kind of unified support that I know our
community has in itself to give. That means that our district needs to be the type of district where staff
and educators want to work, where they feel supported so they can focus their time and energy on
providing the education and supports our students need. I know we are that district, even in times that
are trying, times that are hard on staff, educators and students. We have students who are struggling
with mental health and learning loss and we have staff that are struggling with burn out and exhaustion.
I see it in
way, over the past few years we have lost the unity that made our community strong, that made our
students strong, that made our staff strong. As we wait for the next shoe to drop, we are all seemingly
exhausting ourselves and it is our students who will ultimately suffer. I know there are a lot of things we
cannot control, but I am hoping that we can come together and focus on the things we can.
Scott Berger is an icon at Skyline High School. When I see him in the halls or in the copy room he asks me
about each of my children, by name (sometimes nick names), and he is genuinely interested in their
well-being, in their lives, and in their happiness.
community, he always puts our kids first.
particular that resonates with me, he is always telling his athletes and students to Every
Day a gentle reminder that we can do better! We
need to do better and be better because our students deserve it.
So I stand before you tonight as a mother of three D91 graduates, as a teacher of hundreds of D91
graduates, as a colleague to our teachers and staff, as a community member, a patron, and as the
; our school board, our administrators, our district administrators, our
patrons, our parents, our teachers and staff, and our community to challenge yourself, to challenge
ourselves to do better and be better for our kids. I challenge all of us to come together and work
together to empower each other and to help our students get the schools and the education they
deserve!
Thank you for your time,
Julie Nawrocki; President
Idaho Falls Education Association