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HomeMy WebLinkAbout2021_09_08 Board Minutes IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES - BUSINESS MEETING WEBEX VIDEO STREAM FROM THE SCHOOL DISTRICT WEBSITE DISTRICT OFFICE BOARD ROOM 690 JOHN ADAMS PARKWAY IDAHO FALLS, ID 6:30 P.M. -- WEDNESDAY, SEPTEMBER 8, 2021 At 6:30 pm Chairman Hill called for a motion to go into Executive Session. Trustee Radcliffe made a motion to go into Executive Session pursuant to Idaho Code §74-206 (1) (b) Personnel and Student. Trustee Cogliati provided the second. A roll call vote was taken: Elizabeth Cogliati – aye Paul Haacke – aye Lara Hill – aye Hillary Radcliffe – aye Larry Wilson – excused EXECUTIVE SESSION Superintendent Dr. Jim Shank and the Board of Trustees met in Executive Session to discuss personnel matters regarding Employee 2021-2022 D, Employee 2021-2022 E, and Employee 2021-2022 F. Executive Session concluded at 6:55 PM. BUSINESS MEETING Present from the Board of Trustees: Present from the Administration: Lara Hill, Chair Dr. Jim Shank, Superintendent Hillary Radcliffe, Vice Chair Kelly Coughenour Assist Supt Elementary Education Paul Haacke, Clerk Dan Keck, Assist Supt Secondary Education Elizabeth Cogliati, Trustee Angela Pendlebury, Director of Finance Margaret Wimborne, Director of Communication Larry Wilson, Treasurer-Excused & Community Engagement Present from IFEA Heather Wade, Director of Human Resources Julie Nawrocki, President Jessica Means, Deputy Clerk, Recording Chairwoman Hill called the Business Meeting to order at 7:00 PM. The Pledge of Allegiance was led by Kelly Coughenour Assist Supt Elementary Education. ADOPT AGENDA Chairman Hill requested a motion to adopt the agenda. Trustee Radcliffe made a motion to adopt the agenda. Trustee Haacke provided the second. Motion carried 4 ayes, 0 nays. 09/08/2021 D91 Board Minutes Page 1 of 7 REPORTS/INPUT/INFORMATION a. Student Reports i. Compass Academy- Representative Ben Orr reported he is the Student Government Communications Director. He states that the first week of school is introducing to all new students what Compass is based off, Problem based and project-based learning. They started by separating all students into advisory classes to make community events to engage the community. This year the main focus at Compass is creating a safe, secure, and supportive learning environment. They are doing that with the student body by using their three pillars of Compass, which are Trust, Respect, and Responsibility. This is done with good communication with each other. He states that Director, Mrs. Smede has been interviewing students in several classes to make sure everyone feels safe and are happy. The Freshman are acclimating very well to the different learning style at Compass and are currently going through their introductory project, “Who Am I ?” Project. This project is introducing themselves to the rest of the student body and how best to work with them. Upperclassman are also participating by showing the Freshman their presentations from when they were Freshman. The first Student Union meeting was today to plan events. The Student Union is a new organization and the first event will be the Fall Dance. Trustee Radcliffe asks what the difference is in the Student Union and the Student Government. Ben replies that the Student Union communicates and speaks for the student body. He then states the Student Government, aka Compass Council, communicates with the facilitators. ii. Idaho Falls High School – Representative Marshall Dennert reports over the summer the band, cheer, and student government had floats in the Fourth of July parade. He also reports for the start of the year, they have had a Welcome Back Pep Assembly to teach students cheers and get excited for the year and they are also hard at work planning Homecoming activities. Trustee Cogliati asks what Homecoming activities are being planned. Ben replies that they are raising awareness, plan the dance, get ready for the football game, parade, and spirit week. iii. Skyline High School – Representative Ariana Burgan reports that she is the Skyline Student Body School Board Rep. She states that Student Government is working on homecoming and their annual carnival. Skyline has Powerbuff coming up, which is the boys playing volleyball. They are also working on their gameday t-shirts that they give out to all the students. They are also working on homecoming spirt week and have been painting windows and decorating the school. Trustee Hill asks when the carnival is and if it is open to the public. Ariana states yes it is open to the public and it is September 22. b. Superintendent’s Report Superintendent Shank reports that Edgemont Elementary and Ethel Boyes Elementary will be presenting an update on their schools and progress on High Reliability Schools. Dave Webster, Principal of Edgemont Elementary School presents a PowerPoint, which is attached. Andrea Williams, Principal of Ethel Boyes Elementary School presents a PowerPoint, which is attached. Superintendent Shank reports Dan Keck, Assist. Supt. Secondary Education and Bobbi Crosser, Director of Career and Technical Education have met to complete some analysis on the Career and Technical Education (CTE) Program and in the near future will be providing a report to the Board in regards to plans on where we are at, what we would like to do, and how we will get there. He also states they will be traveling at the end of the month to a CTE conference and visit other CTE programs. c. Celebrations Superintendent Shank invites Jeremy Bird, Automotive and CTE Teacher at IFHS to present information regarding an award given to a student in the automotive CTE program. Jeremy Bird 09/08/2021 D91 Board Minutes Page 2 of 7 states last year was challenging but his students worked hard to prepare for the Skills USA competition for CTE. He states this is the biggest competition on skills assessment and in the past, they have won state a couple of times placing on the podium. Last year they placed first and third in state. Student, Carter Meyers was the winner of state and represented the State of Idaho at Nationals. It was a virtual competition but was a very difficult competition. Jeremy states Carter Meyers won the National Skills USA competition. Jeremy thanks the Board for all they do and the support they receive for the CTE program. He also mentions that every year his students do a fundraiser and raise money for different causes. Last year they raised over $5000 for at teacher at IFHS, Howard Hart, to help with medical expenses. Trustee Hill asks what Carter is doing now. Jeremy replies that he graduated high school and is near Las Vegas attending Arizona State to pursue a career in design and engineering. He states the Carter is a really smart student and will go far. He also invites the Board to come tour his facility. d. Patron Input (Sign-in required) – - No comments were provided e. IFEA Report – Julie Nawrocki, President reported. Documents are attached. f. First Reading – Board Policy Revisions & Review i. Section 101.0 Legal Status of the Board of Trustees- Revised ii. Section 102.0 The People of District 91 and Their Schools – Revised iii. Section 103.0 School Board Trustee Zones and Elections – Revised iv. Section 120.1 General Statement on Equal Educational Opp. – Review Superintendent Shank stated these four policies are in response to model policy that ISBA recommends to us. He states we found some changes that were necessary to update, policy 101.0 Legal Status of the Board of Trustees, 102.0 The People of District 91 and Their Schools, 103.0 School Board Trustee Zones and Elections, and 120.1 General Statement on Equal Educational Opportunities. He states the language that was there before has been struck and the new language recommended by the ISBA model policy is incorporated. He states it shortens the policies and is clearer and more condensed. In the Section 103.0 policy, we have kept the Trustee zone mapping information and updated the new language surrounding the elections and resignation that provide clear direction and roles. Superintendent Shank does recommend the changes to all the policies. These policies were shared with the board in their board packet. Trustee Cogliati asks about the Trustee zone mapping reference to Zone 1, up to Iona Road and Zone 4, up to Meppen Canal. She states they are vague and not sure the location of those landmarks. Superintendent Shank replies that Trustee Re-Zoning has been worked on by the ISBA and we will clear that up with those clarifications and mapping. Trustee Haacke asks if these policies will be reviewed in the three readings. Superintendent Shank replies that yes, the three readings is part of board policy. g. Other Items i. Monthly Budget Report th ii. ISBA 2021 Region 6 Meeting – Wed., Sept. 29 @ 6 PM CONSENT AGENDA Trustee Haacke made a motion to accept the Consent Agenda as presented. Trustee Radcliffe provided the second. Trustee Cogliati asked what the approval for the Sole Source Vendor is in regards to. Angela Pendlebury, Director of Finance replies that we have an Athletic Director, Pat Lloyd who is a treasurer of the two businesses listed, at this time. This position rotates within the school districts. The board needs to approve the sole source vendor because he is an employee of the district and checks will be made to the 09/08/2021 D91 Board Minutes Page 3 of 7 businesses throughout the year. No other questions were discussed. Motion carried 4 ayes, 0 nays. Items approved included: a. Approval of Minutes i. August 11, 2021, Board Business Meeting ii. August 24, 2021, Annual Board Retreat b. Review of Payment of Claims i. August 2021 Bill List $9,699,008.46 c. Staff Actions New Hires: Name Position Location Ralph Richards Counselor Edgemont Elementary Steven Wilker Business Technology/Yearbook Eagle Rock Middle School John Slaughter Social Studies Skyline High School Madeline Caine Math Intervention Taylorview Middle School Valerie McAllister Business Technology/Yearbook Taylorview Middle School Emergency Hires: A hiring emergency exists, as declared by the Board of Trustees, for the following positions: Name Position Location Gabrielle Kirn Kindergarten .50 FTE Edgemont Elementary Nikolaus Raines Social Studies Idaho Falls High School Toni Goodsell Special Education – Alt. Auth. Skyline High School Jaidon Dixon Kindergarten Sunnyside Elementary Emma Shaul English – Alternate Authorization Taylorview Middle School Resignations: Vanessa Kokrda Sped Education Skyline High School Kaycee Steadman Kindergarten Sunnyside Elementary Retirees: Transfers: Shannon Byers From: Sped Ed Teacher From: Temple View Elementary To: Sped Ed Teacher From: Dora Erickson Elementary d. Other i. Surplus Property  Hawthorne Elementary to donate and discard old pianos  District office to donate and discard miscellaneous items ii. Sole Source Vendor  High Country Conference  Upper Snake River Valley Conference ACTION ITEMS a. Employee 2021-2022 D 09/08/2021 D91 Board Minutes Page 4 of 7 Superintendent Shank stated it is the recommendation of the administration that Employee 2021- 2022 D be paid out for vacation days as discussed in Executive session. Trustee Haacke made a motion to approve Employee 2021-2022 D be paid out for vacation days. Trustee Radcliffe provided the second. No further discussion. Motion carried 4 ayes, 0 nays. b. Employee 2021-2022 E Superintendent Shank stated it is the recommendation of the administration that Employee 2021- 2022 E be released from their contract as requested. Trustee Haake made a motion to approve Employee 2021-2022 E be released from their contract. Trustee Radcliffe provided the second. No further discussion. Motion carried 4 ayes, 0 nays. c. Employee 2021-2022 F Superintendent Shank stated it is the recommendation of the administration that Employee 2021- 2022 F be released from their contract as requested. Trustee Haacke made a motion to approve Employee 2021-2022 F be released from their contract. Trustee Radcliffe provided the second. No further discussion. Motion carried 4 ayes, 0 nays. d. 2021-2022 Transportation Agreement with American Heritage Charter School Superintendent Shank states that at last month’s board meeting we tabled the agreement for clarification and strike though of language. He refers to the language specifically binding of the agreement to include spouses and heirs. He states we updated the agreement with counsel and reviewed the agreement with American Heritage. Superintendent Shank stated it is his recommendation to approve the 2021-2022 Transportation Agreement with American Heritage Charter School. Trustee Radcliffe made a motion to approve the 2021-2022 Transportation Agreement with American Heritage Charter School. Trustee Haacke provided the second. No further discussion. Motion carried 4 ayes, 0 nays. e. 2021-2022 Leadership Premiums Superintendent Shank states the Leadership Premiums was provided in the board packet and has been standard practice. Superintendent Shank recommends approval for the 2021-2022 Leadership Premiums. Trustee Radcliffe made a motion to approve the 2021-2022 Leadership Premiums. Trustee Haacke provided the second. No further discussion. Motion carried 4 ayes, 0 nays. thth f. Approval for Professional Development on January 17 and 18 Superintendent Shank states that there has been lots of discussion on High Reliability schools and thth we would like to do all staff training on January 17 and 18. He states that is would require 09/08/2021 D91 Board Minutes Page 5 of 7 th January 18 as an online learning day at home. This would allow the students to stay home that day and all staff participate in the training. Superintendent Shank recommends that the board approve th January 18 as a professional development day and online learning day at home for students. th Trustee Radcliffe asks for clarification on the approval as January 18 as a staff development day th and online learning day at home for students. Also January 17 is a no school day for students. Trustee Cogliati asks for clarification on the half day and full day online learning day. Superintendent Shank states we can schedule the half day or a full day, also we do not want to use our snow days in case they are needed. He does recommend the full day as the online learning at home day for students. th Trustee Radcliffe made a motion to approve January 18 as an online learning day and staff development day. Trustee Cogliati provided the second. Motion carried 4 ayes, 0 nays. g. Approval of the HRS/PLC Resolution Superintendent Shank talks about the resolution that was discussed in the work session and recommends that it is put as an expectation to get schools to move through levels and worked on during Professional learning community. He states we recommend the approval of the HRS/PLC resolution. Trustee Haccke made a motion to approve the HRS/PLC resolution, as written. Trustee Cogliati provided the second. No further discussion. Motion carried 4 ayes, 0 nays. h. Approval for Cooperative Strategies Plan Superintendent Shank states after our last work session where Cooperative Strategies presented they have prepared a proposal for the board to approve. He states they will essentially go over enrollment projections, facility master plans, attendance boundary analysis, and condition of the buildings. They will get together with people in our community and gather input and develop the plans. The information is clear and comprehensive, similar to what they did in the past with our district. They talk about their key personal, David Sturtz who will be the executive director for this process. They also provide an executive summary and the proposed cost of $132,000 for the basic work, with any additional fees at an hourly rate. He states this is less than the last time we worked with them. Superintendent Shank recommends approval for Cooperative Strategies Plan. Trustee Radcliffe made a motion to approve the Cooperative Strategies Plan. Trustee Haacke provided the second. Trustee Haacke asks Superintendent if there is a timeline on the work. Superintendent Shank stated they would complete the work before March for the Supplemental Levy. Trustee Cogliati ask about clarification of the kickoff meetings being remote and how many there will be. Superintendent Shank states he will asks for clarification. Motion carried 4 ayes, 0 nays. 09/08/2021 D91 Board Minutes Page 6 of 7 i. HRS One-Time payment Superintendent Shank states he met with IFEA president, Julie Nawrocki last week and they discussed giving all staff a one-time payment for High Reliability Schools implementation work that we will do throughout the school year to be paid in the November payroll of $300. It is an opportunity to pass a resolution, do lots of discussion about HRS and the work that needs to be done in moving through the levels. It is compensation for doing work that might happen outside the regular day to make this happen. He states that this is a great opportunity for the board to indicate that they are pleased with the work that is moving forward but also compensate the work that will happen. Superintendent Shank recommends the HRS One-time payment in November. He also states that we will issue a joint statement to staff with IFEA. Trustee Haacke made a motion to approve the HRS One-Time payment for District 91 staff. Trustee Radcliffe provided the second. No further discussion. Motion carried 4 ayes, 0 nays. Trustee Haacke made a motion to adjourn. Trustee Cogliati provided the second. Motion carried 4 ayes, 0 nays. Meeting adjourned at 8:05 PM. 09/08/2021 D91 Board Minutes Page 7 of 7