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HomeMy WebLinkAboutOLD Board Policy 2003IDAHO FALLS SCHOOL DISTRICT NO. 91 BOARD OF TRUSTEES Board of Trustees: JERRY WIXOM ERNEST JENSEN JARED FAHRIMAN TR,ACIE MILLER JERRY SHIVELY Dr.,Iohn Murdoch Superintendent of S chools POLICY MANUAL TOPICAL INDEX BOARD POLICY MANUAL IDAHO FALI,S SCHOOI, DISTRICT 91 1.0 - 2.0 - 3.0 - 4.0 - 5.0 - 6.0 - MISSION STATEMENT BELIEFS OVERALL GOALS IDENTIFYING PRIORITIES OBJECTIVES STRATEGIES 101.0 102.0 103.0 104.0 105.0 106.0 107.0 108.0 109.0 110.0 l11.0 112.0 113.0 114.0 I15.0 116.0 117.0 118.0 119.0 120.0 121.0 SECTION IOO - THE BOARD OF TRUSTEE S - LEGAL STATUS OF THE BOARD OF TRUSTEES . THE PEOPLE OF DISTRICT 9I AND THEIR SCHOOLS - SCHOOL BOARD TRUSTEES ZONES AND ELECTIONS - ORGANZATION OF THE BOARD OF TRUSTEES - POWERS AND DUTIES OF THE TRUSTEES - I-IMITATIONS ON AUTHORITY OF TRUSTEES . MEETINGS OF THE BOARD OF TRUSTEES - FORMULATION OF BOARD POLICY . POLICY DISSEMINATION - RECRUITMENT AND APPOINTMENT OF THE SUPERINTENDENT - ADMINISTRATION IN THE ABSENCE OF POLICY . POLICY REVIEW AND MAINTENANCE - CODE OF ETHICS FOR BOARD MEMBERS - PTJBLIC PARTICIPATION IN BOARD MEETINGS - BOARD/SI.JPERINTENDENT RELATIONSHIP - BOARD MEMBER DEVELOPMENT OPPORTUNITIES - DUTIES OF SCHOOL ATTORNEY . POLICY OF NON.DISCRIMINATION IN THE WORKPLACE - POLICY OF EQUAL EDUCATIONAL OPPORTUNITIES . SMOKI FREE BUILDINGS AND VEHICLES . GEOGRAPHICAL DESCRIPTION OF SCHOOL DISTRICT 91 SECTION 1 . MISSION AND PHILOSOPHY OF SCHOOI, DISTRICT 91 I 201.0 202.0 203.0 204.O 205.0 206.0 207.0 ADMINISTRATTVE GOALS SCHOOL SUPERINTENDENT ADMINISTRATIVE ORGANIZATIONAL PLAN ADMINISTRATIVE STATF TEMPORARY ADMINISTRATIVE ARRANGEMENTS ADMINISTRATOR EVALUATION ADMINISTRATryE REORGANIZATION, ASSIGNMENT AND SELECTION ADMINISTRATTVE TRAVEL AUTHORIZATION AND ALLOWANCES DISTRICT LEVEL ADMINISTRATION ADMINISTRATTVE VACATION AND WORK SCHEDULE 208.0 - 209.0 - 210.0 - 301.0 302.0 303.0 304.0 305.0 306.0 307.0 308.0 309.0 310.0 3l r.0 312.0 THE GOAL OF FISCAL MANAGEMENT ANNTJAL BT]DGET BUDGET IMPLEMENTATION ACCOUNTING AND REPORTING SYSTEM II{VENTORIES PURCHASING PAYMENT CLAIMS PAYROLL EXPENSE REIMBURSEMENTS RENTAL FEES AND SERVICE CHARGES FUND SECURITY SCHOOL PROPERTIES DISPOSAL PROCEDURE 2 SECTION 2OO - THE ADMINISTRATION Sf,CTION 3OO - FISCAL MANAGEMENT SE,CTION 4OO. SUPPORT SERVICES 401.0. SUPPORT SERVICES 402.0 - SAFETY PROGRAM 403.0. BUILDINGS AND GROUNDS MANAGEMENT 404.0 - ENERGY CONSERVATION 405.0 - PROPERTY MANACEMENT 406.0 _ TECHNOLOGY SERVICES 407.0 - TRANSPORTATION 408.0 _ CHILD NUTRITION AND WELLNESS 409.0 - FACILITIES DEVELOPMENT 4IO.O. RETIREMENT OF FACILITIES 411.0 - NAMES ON BUTLDING PLAQUES 501.0 - SCHOOL-COMMUNITY RELATIONS 502.0. PUBLIC INFORMATION PROGRAM 503.0 - PUBLIC'S RIGHT TO KNOW 504.0 - COMMLTNITY USE OF SCHOOL FACILITIES 505.0 - PUBLIC SOLICITATIONS.ADVERTISING IN THE SCHOOLS 506.0 - PUBLIC COMPLAINTS 507.0 . RELATIONS WITH COMMUNITY ORGANIZATIONS 508.0. RELATIONS WITH OTHER AGENCIES 509.0. GIFTS & BEQUESTS 60 I.O . CURRICULTIM PHILOSOPHY 602.0 - PARENTS AS PARTNERS IN EDUCATION 603.0 - GRADUATION REQUIREMENTS 604.0 . CI.IRRICULUM DEVELOPMENT/ADOPTION/EVALUATION 605.0 - PROGRAMS FOR EXCEPTIONAL STUDENTS 606.0 - SUMMER SCHOOLS 607.0 - COMMLTNITY EDUCATION PROGRAMS 608.0. ALTERNATTVE HIGH SCHOOL 609.0 TRANSFER/FOREIGN EXCHANGE STUDENTS 6IO.O . INTERSCHOLASTIC ATHLETICS 6I I.O. STUDENT PERT'ORMANCES 6 I 2.0 . INSTRUCTIONAL RESOURCES 6I3.0 . TEACHER AIDES/SCHOOL VOLUNTEERS 6I4.0 - GUIDANCE AND PUPIL PERSONNEL SERVICES 6I5.0 - ACADEMIC ACHIEVEMENT 6I6.0. PROMOTION AND RETENTION OF STUDENTS 6I7.0 . GRADUATION EXERCISES 6I8.0. TESTING PROGRAMS 6I9.0. TEACHING ABOUT CONTROVERSIAL ISSLIES 620.0 . FEDERALLY FLTNDED INSTRUCTIONAL PROGRAMS 70I.O. RATIFICATION OF TENTATIVE AGREEMENT 3 SEC'TION 5OO. SCHOOI,.COMMUNITY RELATIONS SECTION 600 - INSTRUCTION SECTION 7OO - NEGOTIATIONS SECTION 8OO - CERTIFIED PERSONNEL 901.0. DELEGATION OF AUTHORITY AND RESPONSIBILITY 902.0 - CLASSIFIED EMPLOYEES' HANDBOOK 4 801.0 - SELECTION AND ASSIGNMENT 802.0 - EMPLOYMENT PROCEDURES 803.0 - COMMUNICABLE DISEASES 804.0. RE.ASSIGNMENT 805.0. REDUCTION IN FORCE 806.0 - STUDENT TEACHING 807.0. SALARY PLACEMENT SCHEDULE 808.0 - BENEFITS 809.0 - LEAVES 810.0. SUBSTITUTE PAY 811.0 - PERSONNEL RECORDS 812.0. PROFESSIONAL GROWTH 813.0. STAFF CONDUCT 8I4.0 - DRUG FREE WORKPLACE 8I5.0 - CODE OF ETHICS OF THE IDAHO TEACHING PROFESSION 8I6.0 - GENERAL 8I7.0. SOLVING PROBLEMS OF MUTUAL CONCERN SECTION 9OO - CLASSIFIED PITRSONNEI, SECTTON IOOO - STUDI],NTS r001.0 - EQUAL EDUCATTONAL OPPORTUNITIES IOO2,O - ATTENDANCE IOO3.O. STUDENT ADMISSIONS IOO4.O. STUDENT RECORDS IOO5.O - EDUCATION AND DISCIPLINE I006.0 - ZERO TOLERANCE FOR WEAPONS, EXPLOSIVES IOO7.O. STUDENT WELFARE IOO8.O. STUDENT SA-FETY I OO9.O . TRANSPORTATION I01O.O - SCHOOL CLUBS . MEMBERSHIP IN/ADVISORSTT'UUOTNG 101 1 .O - STUDENT ACTIVITIES IOI2.O - ATHLETICS IO13.O - GENERAL I IOI.O - BELIEFS I IO2.O - LEGAL RESPONSIBILITIES SECTION IIOO - CHARTER SCHOOLS 5 SECTION 1OO. THE BOARD OF TRUSTEES IOI.O - LEGAL STATUS OF TI{E BOARD OF TRUSTEES IO2.O. THE PEOPLE OF DISTRICT 9I AND THEIR SCHOOLS IO3.O. SCHOOL BOARD TRUSTEE ZONES AND ELECTIONS IO3.A . MAP OF TRUSTEE ZONES IO4.O - ORGANIZATION OF TI{E BOARD OF TRUSTEES IO5.O - POWERS AND DUTIES OF TTIE TRUSTEES 106.0 . LIMITATIONS ON AUTIIORITY OF TRUSTEES IO7.O - MEETINGS OF THE BOARD OF TRUSTEES IO8.O. FORMULATION OF BOARD POLICY 109.0 - POUCY DISSEMINATION I IO.O - RECRUTIMENT AND APPOINTMENT OF TIIE SUPERINTENDENT 1I I.O . ADMINISTRATION IN TI{E ABSENCE OF POIJCY II2.O - POUCY REVIEW AND MAINTENANCE I13.0 . CODE OF ET}IICS FOR BOARD MEMBERS II4.O. PUBLIC PARTICIPATION IN BOARD MEETtr.IGS I I5.O - BOARD/SUPERINTENDENT RELATIONSHIP I16.0 - BOARD MEMBER DEVELOPMENT OPPORTI]NTTIES 1I7.0. DT]TIES OF SCHOOL ATIORNEY II8.O - POLICY OF NON-DISCRIMINATION IN T}IE WORKPLACE I 19.0 . POLICY OF EQUAL EDUCATIONAL OPPORTIJNITIES I2O.O. SMOKEFREE BUILDINGS AND VEHICLES 121.0 . GEOGRAPHICAL DESCRIPTION OF SCHOOL DISTRICT 9I Section 100 - I Idaho Falls School District #91 SECTION lOO THE BOARD OF TRUSTEES 101.0. LEGAL STATUS OF THE BOARD OF TRUSTEES 101.1 - Authority of School Trustees The General Laws of the state of Idaho created a state Board of Education for the general purpose of supervision, control and govemment of the public school system of the State. The statutes of the State further provide that local public school districts under the supervision of the State Board of Education shall be maintained, developed and operated by locally elected boards of trustees. Local boards of trustees derive their authority from the Idaho constitution, the General Laws of Idaho, and the regulations of the State Board of Education. ln the absence of statutes or regulations, the local board of trustees has the authority to establish policy and duties. 101.2 - Trushes Commitment to Excellence The Board is committed to the education of all students as appropriate to the best of their individual abilities; to a constant awareness of the concerns and desires of the whole community regarding the quality and performance of the school system; and to the employment ofa superintendent who will see that the district maintains a position as an outstanding school system and under whose leadership school personnel will carry out rhe policies ofthe Board with imagination and dedication. 101.3 - Objectives of the Trustees The Board commits itself to the following objectives To interpret the educational needs and aspirations of the community, and to meet them through the formulation of policies which stimulate the learner and the Ieaming process; To promote management of the school system in accordance with Board policy; To provide leadership, support and resources in order that the goals and objectives of the school system can be effectively carried ouq To maintain two-way communication with the various publics served by the schools. To evaluate the effectiveness of current programs as they relate to the District's mission 102.1 - Board Represents Citizens Section 100 - 2 Idaho Falls School District #91 I 2 3 4 5 IO2.O. THE PEOPLE OF DISTRICT 91 ANID THEIR SCHOOLS 102.2 - Board Decision Making Authority The Board of Trustees has the dual responsibility for implementing sratutory requiremenrs pertaining to public education and local citizens' desires for educating the community's youth. While the Board has an obligation to determine and assess citizens' desires, it should be understood that when citizens elect delegates to represent them in the conduct of public education, they, at the same time, endow their representatives with the authority to exercise their best judgment in determining policies, making decisions, and assuring procedures for carryng out the responsibility. 102.3 - Intention of Board of Trustees The Board, therefore, reaffirms and declares its intent to: Maintain two-way communications with citizens of the District. The public will be kept informed of the progress and problems of the schools, and citizens will be urged to bring their aspirations and feelings about their public schools to the attention of this body which they have chosen to represent them in the management of public education. )Establish policies and make decisions on the basis of declared educational philosophy and goals. All decisions made by this Board will be made with primacy given to the purposes set forth, most crucial of which is the optimal leaming of the childrcn enrolled in our schools. Act as a truly representative body for citizens of the district in matters involving public education. The Board recognizes that ultimate responsibility for public education rests with the State of Idaho, but individual boards of trustees have been assigned specific authority through statute. The Board will relinquish none of this authority since it believes that decision making control over the children's learning should be in the hands of local citizens as much as possible. 3 A Board of Trustees is the legal entity for conducting a system of public education within the geographic area of a school district. The system was created by, and is govemed by, state statutes. Members of the Board are state officers chosen by citizens of the district to represent them and the state in the legislative management of public schools. Section 100 - 3 Idaho Falls School District #91 103.0 - SCHOOL BOARD TRUSTEE ZONES AND ELECTIONS 103.1 - Trustee Z,ones The District is divided into five (5) Trustee zones. A map showing the various trustee zones can be obtained from the office of the Superintendent. The general description of trustee zones follows: Section 100 - 4 Idaho Falls School District #91 Beginning at Broadway l5'h Et then north to Ion to 8lsr North; then west Armstron g lateral Canal and Yellowstone following northeast along Northgate Mile to a Rd (33rc N); then west to 5s E (-ewisville Hwy); then north to the lnake River; then south along the Snake River to the to l7e N; then West to 26s W. to the approximate intersection with the Hoff lateral canal; then south to the approximate junction of Hoff lateral canal and Grandview Rd; then east along Grandview to Skyline; then south along Skyline to its approximate intersection with I-15; then northeast along I-15 to Broadway; then east on Broadwa to Yellowstone (the nt of be ).nntn Zone2 Beginning at the approximate intersection of 49 S and the Snake River following the Snake River north to its intersection with Broadway; then west to I-!5; then southwest along I-15 to its approximate intersection with Skyline; then north along Skyline to Grandview; then west along Grandview to its approximate intersection with the Hoff Iateral canal; then north to l7s N on 26s W; then east on l7e N to the Armstong lateral and continuing along the Amstrong lateral to its intersection with the Snake River; rh orth al th S ke Ri to ri rh 1 29th N h 26rh wennonenaerltsInterseconItenestto then orth t I 45II N then t to the B II elB Co then uth 49lhnowesonIutteuntvInsoto S then Eas t 49rh Sourh t S ake Ri (the of beononverOInt nnIn Znne 3 Beginning at the intersection of 11300 S and 35 E north to 8325 S.; then east to approximately 3750 E; then norrh ro 7931 S.; then west to 35e E; then north to 5750 S.; then west to 25ft E; then north to 49s S; then East to l5th E; then north to 33 S; then east to 20t!, E (Meppen Canal); then north to 12th St; then west to Stokes; then north to 9b St/Callop; then west to Southeast Bonneville; then south to 12e; then west on 12fr to South Holmes; then south to 73d S; then west to l't E; then south to 976 S; then east to South Holmes; then south to ll30O S; then east to 356 E the nt of be nnln Znne 4 Beginning at the intersection of 12u St and the Meppen Can.al; ttren nortn at,ongrtre Meppen Canal to I't St; then west to l5s E; then north to the point of intersection wirh Northgate mile; then southwest along the Northgate Mile to the intersection of S. Blvd; then south along S. Blvd. to l2th St; then west to Southwest Bonneville; then north to 9s St/Gallop; then east to Nixon; then south to 126 St; then east to the intersection of l2s St. and the Meppen Canal (the point of beginning). Znne 5 Beginning at the intersection of97*ffi ; then E to South Holmes; then north to 126 St; then west to S. Blvd; then north to the intersection of S. Blvd and the Northgate mile; then southwest along Yellowstone to Broadway; then west to the Snake River; then south along the Snake River to its intersection with 35e W. and 906 S; then east to l3s E; then south to 97th Si then east to l'I W (the point of beginning. Znne 1 103.1.1 Trustee Elections In elections for the District's Board of Trustees, the candidate receiving the greatest number of votes cast within the zone shall be declared by the Board as trustee elected from that zone. 103.2 - Membership on Board of Trustees The Board of Trustees shall consist of five (5) members. Each trustee shall be elected for a term of three (3) years or until the annual me€ting of the District held during the year in which a Trustee's term expires. The election dates for the term of each trustee from the zones arc set for the third Tuesday in May as follows: zoNE I - 2006, 20n/9, 20t2, 2015, 2018, 202r zoNE 2 -2W6, 2ffi9, 2012, 2015, 2018, 2021 zoNE 3 -2005, 2008, 20rt,2014,2017 ,2020 zoNE 4 -2001, 2007 ,20t0,2013, 20t6,20t9 zoNE 5 -2005, 2008, 2011, 20t4, 201'1, 2020 Section 100 - 5 Idaho Falls School District #91 3 4 5 104.0 - oRGA TION OFTHE BOARD OF TRUSTEES 104,1 - Organization At its annual meeting, the Board of Trustees shall elect its officers from among its members. A chairman, vice-chairman, clerk, and a treasurer will be elected. A parliamentarian may be appointed. The parliamentarian will be a member of the administrative staff. 104.2 - Duties of Offrcers l. Chai on: The Chairperson of the Board shall preside at all meetings of the Board, appoint special committees as directed by the Board, and perform such other duties as are imposed upon him/her by the Board and by statute. He/she may vote in any and all cases, and in the event of a tie vote, the motion fails. Helshe shall appoint all committees of the Board and shall be an ex-officio member of all such committees. 2. Vice-Chaimerson: The Vice-Chai rperson shall preside in the absence of the Chairperson, and shall perform such other duties as may be assigned by the Board. Clerk: The Clerk is a member of the Board and shall see that a record of such proceedings is kept as requircd by law and by the Board. Treasurer: The Treasurer is a member of the Board assigned to address fiscal responsibilities. Deputv Clerk: This is a non-€lected position and will be filled by Board appointment. Duties are to comply with all legal publications and deadlines with reference to elections, calls for bids, and other budget and financial matters relating to the proper operation of the district. 104.3 - Annual Meeting of the Trustees Section 100 - 6 Idaho Falls School District #91 Newly elected Board members assume office at the annual meeting in July. An oath of off,ice shall be administered to each trustee whether elected, re-elected or appointed. Said oath may be administered by the Clerk or by a trustee of the district and the records of the district shall show such oath of office to have been taken and indicate the person who administered the oath. 105.0 - POWERS AND DUTIES OF THE TRUSTEES 105.1 - Board Policy Making Function The Board shall make policy for the operation of the District consistent with the laws of the State of Idaho and the rules and regulations of the State Board of Education, and it shall oversee and exercise its best efforts to insure the proper conduct and management of the schools of the district. 105.2 - Board Planning/Evaluating Function Since the Board of Trustees is the governing body of the school district with full control over all the many phases of the school program, its attention is necessarily directed to planning, evaluating, and policy making. The Board delegates to the Superintendent of Schools the responsibility for the day+o-day operation of the District 9l schools. 106.0 . LIMITATIONS ON AUTHORITY OF TRUSTEES 106.1 - Oflicial Meetings The Board of Trustees shall act as a board as a whole and must exercise its powers and duties only in properly called meetings where a quorum is present to transact business. 106.2 - Individual Members Individual members cannot make commitments binding on the entire Board. A single Board member may, however, execute an assignment requested by Board action. 106.3 - Prohibition Against Personal Gain It is unlawful for any trustee to: Have any pecuniary interest directly or indirectly in any contract or other transaction pertaining to the maintenance or conduct of the School District; 2. Accept any compensation for services rendered as a trustee. 106.4 - Prohibition Against Contracts with Spouse It is also unlawful for a school board to: "Enter into or execute any contract with the spouse of any member of the board, the terms of which said contract requires, or will require, the payment or delivery of any school district funds, money or property to such spouse." 106.5 - Compensation and Reimbursement for Trustees Section 100 - 7 Idaho Falls School District #91 I No compensation shall be allowed any person who is a member of the Board. However, trustees may be fully reimbursed for travel expenses incurred while traveling on the business of the Board. It is the responsibility of the Superintendent to prepare written agendas for each Board meeting. The Superintendent will direct that a copy of the agenda be delivered to each member of the Board for study and consideration at least forty-eight (48) hours before the Board Meeting. Board members having matters they desire to have placed on the agenda should contact the Superintendent at least five (5) working days before the Board Meeting. In addition, the agenda should cover items of significance which patrons of the District wish to have the Board discuss. 107.3 - Regular Meetings of the Trustees 107.4 - Special Meetings of the Trustees Special meetings may be called at any time. If the time and place of special meetings have not been determined at a meeting of the Board with all members present, the notice of the time and place shall be given to each member not fewer than twenty-four (24) hours before each special meeting is to be convened. The Board has the power to wave the Agenda timeline requirement for a Special meeting. 107.5 - Executive Sessions of the Board The Board is empowered to hold executive sessions, at any time, from which the public is excluded. However, no rules, resolutions, or regulations shall be adopted at such executive session. IO7.O - MEETINGS OF TIIE BOARD OF TRUSTEES 107.1 - Notice of Board Meetings The superintendent shall release to public information media, at least twenty-four (24) hours prior to the scheduled meeting time, the dates and times of all regular and special meetings, together with the proposed agenda whenever possible. 107.2 - Board Agenda Each year, the Board of Trustees shall set the dates and times of Board Meetings at their annual meeting which shall be held on the 4h Tuesday of Juty. All meerings of the Board, both regular and special, arc open to the public and shall be held in the Board Room of the Administration Building unless the Board shall fix a different hour and place for the meeting. Section 100 - 8 Idaho Falls School District #91 107.5,1 - Identifying Need for Executive Sessions Before an executive session can be held, the Presiding Officer must identify the need for an executive session in each instance. 107.5.2 - Legal Reasons for Executive Session Executive sessions may be held under the following specific instances: 1. To consider the employment of an employee. 2. To consider the dismissal or disciplining of, or to hear complaints or charges brought against an employee. 3. To conduct deliberations concerning the discipline or attendance of a student. 4. To conduct deliberations concerning labor negotiations or acquisition of an interest in real property 5. To consider records that are exempt by law from public inspection;6 To consider matters of trade or commerce; 7. To consider the evaluation of the superintendent of schools. Section 100 - 9 Idaho Falls School District #91 107.6 - Order of Business for Board Meetings (Adopted February 15, 2005) The following order ofbusiness is desired at meetings ofthe Board of Trustees. Work Session or Closed Session (when necessary) OPENING CEREMONIES Pledge of Allegiance SPECIAL ORDERS OF THE DAY Recopitions ADOPTION OF TI{E AGENDA STUDENT TRAVEL REQUESTS (as needed) CONSENTAGENDA Approval of Minutes Payment of Claims (Second Tuesday Meeting) StaffActions Matching Funds Other REPORTS/INPUT/INFORMATION Student Reports (Second Tuesday Meeting Only) Patron Input (Sign-in Requked) IFEA Report Education Formdation (Second Tuesday Meeting Only) First Reading of Policy Changes Superintendent's Report (as needed) Other (As needed) PROPOSALS fNote: Ser Policy 108.6] Second Reading ofPolicy Changes Other (as needed) ACTION ITEMS (Action requested) Third Reading ofPolicy Changes Other (as needed) Closed Session (when necessary) Adjoumment Announcements Section 100 - 10 Idaho Falls School District #9t 107.7 - Attendance of Superintendent of Schools at Meetings The Superintendent of the school system, or the Superintendent's designee, shall be present at all Board meetings, except when excused for good cause or when the Superintendent's own position or salary is under consideration in executive session. At such times, the Superintendent would expect to be excused so that the Board could consider these matters freely. 107.8 - Quorum Necessary for Board Meetings A majority of the Board, three members, shall constitute a quorum to transact business at any meeting of the Board. If a quorum is not present within twenty (20) minutes after the time set for a meeting, the members then in attendance may adjoum to any date prior to the next regularly scheduled meeting, and notice ofsuch meeting date, together with time and place, shall be given to all Board members. 107.9 - Voting at Board Meetings The Board's vote on motions and resolutions shall be by aye's and no's, and the vote shall be recorded. Unless otherwise provided by law, all questions shall be determined by a majority of the votes cast, provided there is a quorum present. 107.10 - Robert's Rules of Order 107.11 - Minutes of Board Meetings The Clerk shall assure that a complete record of all transactions of the Board is made and shall set them forth in full in the official minutes of the Board. The minutes are to be approved as written and/or corrected. Minutes shall be typed and kept on file as the permanent official record of the District. The Clerk shall act as custodian of the minutes and shall make them available to any citizen desiring to examine them during the usual office hours of the District. Duties assigned to the Clerk may be delegated through the Superintendent to appropriate personnel. 107.12 - Voting Disqualification of Board Member When any relative of a trustee or of a trustee's spouse is considered for employment in the School District, such trustee shall abstain from voting in the selection of such relative and shall absent himself/herself from the meeting while such employment is being considered and determined. A trustee's spouse cannot be a District employee. 107.13 - Annual Meeting of the Board of Trustees The annual meeting ofthe Board shall be held in July of each year. Section 100 - ll Idaho Falls School District #91 In general, Robert's Rules of Order, current revised edition, shall govem the proceedings of the Board. The main exception is that the Board Chairman retains full membership privileges, and may offer and second motions, and is expected to vote on all motions. 107.14 - Use of Video and Recording Equipment During Meetings 107.14.1 - Employees May Decline to be Recorded It is the District policy that unless there is a prescribed legal right to record or a specific agreement by all parties to a proceeding or deliberation to which the Board, administrators or employees ofthe District are party, such District personnel shall be authorized to decline participation if the proceeding is being recorded. 107.14.2 - Prohibition Does Not Apply to Board Meetings This policy is not intended to prohibit recordings of Board meetings or public statements by news media which will generally be encouraged subject to specific proceedings when the Board determines otherwise. The Board of Trustees will not prohibit the use of electronic recording devices, cameras, or other media during the board meeting, if the use is unobtrusive and does not disrupt the meeting. Idaho Code 67-2342 Section 100 - 12 Idaho Falls School District lf9l The Board believes that the practice of recording Board meetings or meetings between administration and staff with patrons other than in declared hearings has a tendency to stifle open expression and allows an opportunity for quotation out of context. 107.14.3 - Recordings of Board Meetings 108.1 - Preliminary Development of Policies The Board considers policy development one of its chief functions. It is the intent of the Board to develop policies and put them into writing so that they may serve as guidelines and goals for the successful and efficient functioning of District 9l schools. The policies of the Board are developed, and are meant to be interpreted, in terms of existing federal and state laws, regulations of the Idaho State Board of Education, and other city, county, state, and federal regulations. 108.3 - Input Sought on Policy Formulation While reserving for itself the responsibility and authority to determine policies for the public schools, the Board will generally seek the counsel of citizens, students, and staff members in the development of policies. 10E.4 . Submission of Suggested Changes Accordingly, proposals for new policies, or changes in existing policies, may be submitted by any Board member, superintendent, student, student organization, citizen, community group, staff member, or employee organization. 1085 - Use of Advisory Committees in Policy Formulation Section 100 - 13 Idaho Falls School District #91 108.0 - FORMULATION OF BOARD POLICY 108,2 - Interpretation of Policies When a policy is needed to set new and important directions for the school system, or when a proposed policy would substantially alter a major program or mode of operation, an ad hoc advisory committee may be named to examine policy needs in depth and make recommendations to the Board. Such recommendations are limited to the policy and not to the specific administrative procedure. Such committees may be appointed by the Board and may be composed of persons r€prcsentative of the administrative staff, instructional and non- instructional staffs, parents, students, and/or general community as appropriate to the policy area under consideration. Such committees will be given guidelines as to how and when they will make their reports. I 108.6 - Study of Proposed Policies (Adopted February lO, 1997) To permit time for study of all new policies or amendments to policies and to provide an opportunity for interested parties to react, proposed policies or amendments will be presented at three separate meetings as agenda items to the Board in the following sequence: Proposals: second reading of proposed policy or policies; IEport from superintendent on any comments for change; report from any Board or advisory committee assigned responsibility in the area; Board discussion and directions for any redrafting. Action Items: discussion, final reading, adoption/rejection. 108.7 - Amendments to Proposed Policy Amendments to the policy at the action stage will not requirc repetition of the sequence, unless the focus of the policy is changed. Policies will be adopted and/or amended only by the affirmative vote of a majority of the members of the Board when such action has been scheduled on the agenda of a regular or special meeting. 108.9 . Adopting Policy During Emergency Conditions The Board may dispense with the above sequence only to meet emergency conditions. 10E.10 - Effective Date of New Policies Policies will be effective upon the date set by the Board if other than rhe dare of adoption. The date will ensure that affected persons have an opportunity to become familiar with the requirements of the new policy prior to its implementation. 108.11 - Suspension of Policies Board policies may be suspended only by a majority vote of all the members of the Board, except when an emergency may require the Superintendent to suspend them. He/she may do so for a twenty-four (24) hour period without Board action if an emergency exists. The Board shall be notified when such exception occurs. Section 100 - 14 Idaho Falls School District #91 2 3 I Information: distribution with agenda. (This serves as the first reading ofthe proposed policy. The administration will give an overview of the intent, and open the record until the next meeting of the Board to receive comments) 108.8. Policy Adoption by Board 109.1 - Distribution PIan for Board Policv The Superintendent is directed to establish and maintain an orderly plan for preserving and making accessible the policies adopted by the Board. 109.2 - Access to Board Policy Accessibility is to extend at least to all employees of the school system, to members of the Board, and, insofar as conveniently possible, to all persons in the district. A policy concerning a pa(icular group or groups in the schools will be distributed to those groups prior to the policy's effective date. 109.3 - Policy Manuals Remain as Property of Trustees 109.4 - Board Policy as Public Record The Board's policy manual will be considered a public record and will be open for inspection at the District offices and on the District's web site rvrv*'.d9l.k l2.id.us. r1O.O. RECRUITMENT AND APPOI OF THE SUPERINTENDENT The appointment of a superintendent is a function ofthe Board. The Board will conduct an active search to find the person it believes can most effectively translate into action the policies of the Board and the aspirations of the community and the professional staff. The Board may seek the advice and counsel of interested individuals or of an advisory committee, or it may employ a consultant to assist in the selection. However, final selection will rest with the Board. A vote of the majority of Board membership present at a Board meeting for which due notice has been given of the intended action will be required for the appointment of the superintendent. The appointment of a superintendent is a function of the Board. The Board will conduct an active search to find the person it believes can most effectively translate into action the policies ofthe Board and the aspirations of the community and the professional staff. Section 100 - l5 Idaho Falls School District #91 109.0 . POLICY DISSEMINATION All policy manuals distributed to anyone will remain the property of the Board and will be considered as "on loan" to anyone, or any organization, in whose possession they might be at any time. They are subject to recall at any time. The Board may seek the advice and counsel of interested individuals or of an advisory committee, or it may employ a consultant to assist in the selection. However, final selection will rest with the Board. IlI.O - ADMINISTRATION THE ABSENCE OF POLICY 111.1 - Administration in the Absence of Policy The Board delegates to the superintendent the function of specifying required actions and designing the detailed iurangements under which the District will be operated in accordance with Board policy. These detailed arrangements constitute the regulations governing the district. The Board will approve regulations when such approval is required by law or otherwise advisable. The superintendent and other administrators will have full freedom, however, to issue additional regulations, rules, and procedures provided they are in harmony with Board policies. Board Review of Resulations In the absence of Board policy relating to a specific situation, the Superintendent will use hiVher best judgment in arriving at a decision. The decision will be made on what is sensed the policy would be if it existed, based upon the spirit and tenor of other existing policy and historical procedure. The Superintendent will recommend to the Board whether or not a policy should be written to cover similar incidents. Section 100 - 16 Idaho Falls School District #91 A vote of the majority of Board membership present at a Board meeting for which due notice has been given of the intended action will be required for the appointment of the superintendent. The superintendent has responsibility for canying out, through supplementary regulations and directives, the policies and regulations established by the Board. The policies developed by the Board, and the regulations and directives developed to implement policy, are designed to achieve an effective and efficient school system. All Board employees and students are expected to abide by them. Administrators and supervisors are responsible for informing staff members in their schools, departments, or units of existing policies and regulations and for seeing that they are implemented in the spirit intended. Continuous disregard for Board policy and district regulations may be interpreted as insubordination and/or willful neglect of duty. Development of Regulations 111.2 - Superintendent Allowed to use Discretion In the absence of Board policy relating to a specific situation, the Superintendent will use hiVher best judgment in arriving at a decision. The decision will be made on what is sensed the policy would be if it existed, based upon the spirit and tenor of other existing policy and historical procedure. 111.3 - Superintendent to Recommend Policy Additions The Superintendent will recommend to the Board whether or not a policy should be written to cover similar incidents. ln an effort to keep its written policies up-to-date so that they may be used consistently as a basis for Board action and administrative decision, the Board will review its policies on a continuing basis. The superintendent is directed to keep all policies up to date. 112.2 - Board Evaluation of Existing Policies The Board will evaluate how the policies have been executed by the school staff and weigh the results. It will rely on the school staff, students, and the community for providing evidence of the effect of the policies which it has adopted. I123 - Superintendent to Recommend Policy Revisions The superintendent is given the continuing commission ofcalling to the Board's attention all policies that are out-of-date or appear to need revision for other reasons. The Board of Trustees of the Idaho Falls School District No. 9l recognizes the need for ethical behavior on the part of each member and by the Board acting as a whole. The Board, therefore, ascribs to the following as its Code of Ethics. 112.0. POLICY REVIEW AND MAINTENANCE 112.1 . Board to Review Policy Annually I13.0. CODE OF ETHICS FOR BOARD MEMBERS ll3.l - Need for Code of Ethics Section 100 - l7 Idaho Falls School District #91 113.2 - Board Member Responsibility A School Board member should honor the high responsibility which his or her membership demands: - By thinking always in terms of "children first." - By understanding that the basic function of the school board member is "policy making" and not "administrative", and by accepting the responsibility of leaming to discriminate between these two; - By accepting the responsibility along with his/her fellow board members of seeing that the maximum of facilities and resources is provided for the proper functioning of schools; - By representing at all times the entire school community; - By accepting the responsibility of becoming well informed conceming the duties of board members, and the proper functions of public schools; - By recognizing responsibility as a State official to se€k the improvement of education throughout the State. 1133 - Board Member Relationships to Other Board Members A School Board Member should respect his relationships with other members of the Board: - By recogrizing that authority rests only with the Board in official meetings, and that the individual member has no legal status to bind the Board outside of such meetings; - By recognizing the integrity of their predecessors and associates and the merit of their work; - By refusing to make statements or promises as to how he/she will vote on any matter which should properly come before the Board as a whole; - by making decisions only after all facts bearing on a question have been presented and discussed; - By respecting the opinion of others and by graciously conforming to the principle of "majority rule"; - By refusing to panicipate in irregular meetings which are not official and in which all members do not have the opportunity to attend. 113.4 - Board Member Responsibility to Community School Board members should me€t their responsibilities to the community: - By attempting to appraise fairly both the present and future educational needs of the community; - By regarding it as a major responsibility of the board to interpret the aims and the methods of the schools to the community; - By insisting that all school business transactions be on an open, ethical, and above-board basis; - By vigorously seeking adequate financial support for the schools; Section 100 - 18 Idaho Falls School District #91 - By refusing to us€ the position on a school board in any way whatsoever for personal gain or personal prestige; - By refusing to discuss personnel matters or any other confidential business of the Board; - By maintaining communications with the community relative to pertinent issues. The Board desires citizens of the district to attend its sessions so that they may become better acquainted with the schools and so that the Board may have opportunity to hear the expectations the public has of its schools. 114.2 - Function of Board Meeting It is of paramount importance, however, that the patrons realize that a Board meeting is a meeting held in public view, not a public meeting. To permit community members to be heard, and at the same time to conduct its me€tings properly and efficiently, the Board establishes the following procedures for persons wishing to speak before the Board: The person should inform the Superintendent at least five (5) working days before the meeting of hiyher desire to be on the Board agenda; the topic to be addressed; and any group he./she represents. The amount of time allotted for the presentation will be determined in consultation with the Superintendent. lndividuals who appear at a Board Meeting to address a topic on the published Agenda will be allowed three (3) minutes to make their remarks. Extensions to this time limit are at the sole discretion of the Board Chairman. The Board will generally not r€spond to remarks made in this manner during the meeting, but may issue a written response after the meeting. Speakers may offer objective criticisms of school operations and programs, but the Board will not hear complaints about school personnel or other persons at a public session. Other channels provide for Board consideration of complaints involving individuals. 114.3 - Authority of Board Chairman The Chairman will have authority to terminate the remarks of any individual who does not adhere to the above rules. Persons appearing before the Board are reminded that although requests may be directed to the Board, action will not be taken on any item not on the published agenda. Section 100 - 19 Idaho Falls School District #91 I 2 J 114.0. PUBLIC PARTICIPATION IN BOARD MEETINGS 114.1 - Public Invited to Attend Sessions 11s.0 - BOARD/S ENT RELATIONSHIP 115.1 - Importance of Board Policy 115.2 - Executive Power Delegated to Superintendent Delegation by the Board of its executive powers to the Superintendent provides freedom for the Superintendent to manage the schools within the Board's policies and frees the Board to devote its time to policy-making and appraisal functions. 115.3 - Superintendent Held Accountable for Operation 115.4 - Support for Superintendent in Delegated Duties The Board will strive to procure, when a vacancy exists, the best professional leader available for the head administrative post. Once hired, the Board as a whole, and individual members, will:l. Give the Superintendent full administrative authority for properly discharging all professional duties, and by holding the Superintendent responsible for acceptable results.2. Act only upon the rccommendation of the Superintendent in matters of employment or dismissal of school penonnel. 3. Hold alt meetings of the Board in the presence of the Superintendent except when the Superintendent's contract and salary are under consideration.4. Refer all complaints to the Superintendent for appropriate investigation and action.5. Adequately support the Superintendent and other staff members to the end that they can discharge their educational functions on a thoroughly professional basis.6. Present personal criticisms of any employee directly to the Superintendent. The Board of Trustees places a high priority on the importance of planned and continuing program of Inservice for its members. The central purpose of the program is to enhance the quality and effectiveness of public school govemance in our school district. The Board shall plan specific inservice activities designed to assist Board members in their efforts to improve their skills as members of a policymaking body; to expand their knowledge about trends, issues and new ideas affecting the continued welfare of our local schools; and to deepen their insights into the nature of leadership in a modem democratic society. Section 100 - 20 Idaho Falls School District ll9l The Board believes that the legislation of policies is the most important function of a school board and that the execution of the policies should be the function of the Superintendent. The Board holds the Superintendent responsible for the administration of its policies, the execution of Board decisions, the operation of the intemal machinery designed to serve the school program, and for keeping the Board informed about school operations and problems. 116.0. BOARD MEMBER DEVELOPMENT OPPORTUNITIES 116.1 - Importance of Inservice for Board Members 116.2 - Board Members Encouraged to Attend Organizational Meetings Board members shall be encouraged to participate in meetings and activities of area, state, and national school boards associations, and of other educational groups, and to study and examine the materials receive from these organizations. To help members develop understanding of the educational program, the superintendent shall request members of the professional staff to appear before the Board from time to time to present and discuss new developments in various areas of curriculum and instruction, law, public school finance, and other items that may expand the knowledge base of Board members. The Board will appoint an attomey to advise and represent the District as the Board deems necessary. 17.2 - Duties of School Attorney The School Attomey will be the chief legal advisor for the district. Without restricting the generality of the foregoing, it is his/her responsibility to:l. Be pres€nt as requested at meetings of the Board and its committees.2. Advise the Board and its officials when requested to do so on legal matters.3. Advise the Board and superintendent on points of law where the rights and liabilities of the District may be affected.4. Upon request, prepare and/or approve all contracts, agrcements, and legal instruments required in the ordinary course of District affairs.5. Handle legal actions brought by the Board and defend legal actions brought against the Board, the District, and/or its employees for causes related to their employment.6. Upon request, investigate and report on accident claims and other claims made against the District. 7 . Serve as advisor to the Board on negotiations and enforcement of existing employee contracts.8. Represent the Board in contract matters affecting the superintendent of schools. II8.O. FOLICY OF NON.DISCRIMINATION IN THE WORKPLACE 118,1 - General Statement on Non-Discrimination Section 100 - 21 Idaho Falls School District #91 I16.3 - Professional Stalf Presentations to Board Members 117.0. DUTIES OF SCHOOL ATTORNEY 117.1 - Appointment of School Attorney The Board is committed to a policy of non-discrimination in relation to age, race, religion, national origin, gender, creed, color, marital status, or disability. This policy will prevail in all matters conceming staff, students, the public, educational programs and services, and individuals with whom the Board does business. 118.2 - Specific Areas Covered by Non-Discrimination Statement In keeping with the requirements of federal and state law, this school district will strive toward non-discrimination in any employment assignment and promotion of personnel, in educational opportunities and services offered students, in their assignment to schools and classes, in their discipline, in location and use of facilities, and in educational offerings and materials. 1183 - Encouragement to Improve Relatiotrships The Board encourages its staff to improve human relations within the schools and to establish channels through which citizens can communicate their human relations concems to the administration and the Board. Unlawful discrimination against students on the basis of race, gender, color, national origin, religion, creed, marital status or disability in educational programs and activities is prohibited. The District will not discriminate against a student on the basis of sexual orientation. 120.0. SMOKE FREE B DINGS AND VEHICLES 120.1 - Board Commitment to Clean Environment The Idaho Falls School District #91 Board of Trustees is dedicated to providing a healthy, comfoftable, and productive environment for staff, students, and citizens. The Board believes that education has a central role in establishing pattems of behavior related to good health and shall take measures to achieve this goal. Section 100 - 22 Idaho Falls School District #91 rI9.O. POLICY ON EOUAL EDUCATIONAL OPFORTI.]NITIES 119.1 - General Statement on Equal Educational Opportunities 120,2 - Board Concern for Employee Health The Board is concemed about the health of its employees and also recognizes the importance of adult role-modeling for students during formative years. In addition, recent pronouncements by the Surgeon General of the United States indicate that research has proved that second hand smoke, defined as smoke that is in the air breathed by a non-smoker, is as dangerous to the non- smoker as smoking is to the smoker. 1203 - Board Prohibition Against Employe€ and Student Use Therefore, effective with the final approval of this policy, smoking and the use of tobacco products shall be prohibited in all school buildings and all district-owned vehicles. Possession and use of tobacco products by students on school property or in district-owned vehicles is also prohibited. This policy is binding upon all district employees and students enrolled in District 9l schools. 120.4 - Prohibition of Use by Others in School Buildings Citizens who are observed smoking or using tobacco products while in school buildings, or traveling in district-owned vehicles, shall be asked to refrain from such use. If the individual fails to comply, his or her violation will be reported to the appropriate building principal or administrator. The principal or administrator shall make a decision on what funher action to take with the individual, and may include a directive to leave the school building. Repeated violations may result in a recommendation to the Superintendent that the individual be prohibited from entering district buildings or traveling in district-owned vehicles. 121.0 - GEOGRAPHICAL DESCRIMION OF SCHOOL DISTRICT 91 l2l.l - Description of School District 9l BEGINNING at the northwest comer of Sec. 6, Twp. 3 N., R. 34 EBM; thence east along the county line 22 miles, more-or-less, to the northeast corner of Section 3, Twp. 3 N., R. 37 EBM; thence south 1 mile to the southeast corner of Sec. 3, Twp. 3 N., R. 37 EBM; thence east I 1/2 miles more-orJess to the east bank of the Snake River; thence southerly along the east bank of said Snake River to the south line of Sec., 24,Twp.3 N., R. 37 EBM; thence east I 1/4 miles, more-orJess, to the northeast comer of Sec. 30, Twp. 3 N., R. 38 EBM; thence south 3 miles to the southeast comer of Sec. 6, Twp. 2 N., R. 38 EBM; thence east I mile to the northeast corner of Sec. 8, Twp. 2 N., R. 38 EBM; thence south 2 miles to the southwest comer of Sec. 16, Twp. 2 N., R. 38 EBM; thence east ll2 mile to the south quarter corner of said Sec. 16, same Twp. and R; thence south on the north-south center line of Sec. 21, Twp. 2 N., R. 38 EBM, approximately ll2 mile to an intersection with the center line of Hoopes Avenue; thence south along the center line of Hoopes Avenue approxi mately ll2 mile to the center line of lTth stre€t; thence west approximately 36 feet to the south quarter comer of Sec. 21, Twp. 2 N., R. 38 EBM; thence south I mile to the south quarter comer of Sec. 28, Twp., 2 N., R. 38 EBM; thence west ll2 rrule to the northwest comer of Sec. 33, Twp. 2 N., R. 38 EBM; thence south I mile to the southwest Section 100 - 23 Idaho Falls School District #91 comer of said Sec. 33, Twp. 2 N., R. 38 EBM; thence east I mile to the northwest comer of Sec. 3, Twp. I N., R 38 EBM; thence south 1/2 mile to the west quarter of said Sec. 3; thence east I mile to the east quarter comer of said Sec. 3; thence south I l/4 miles; thence east l/4 mile to the northeast comer of SW l/4 of the SW 1/4 of Sec. 11, Twp., I N., R. 38 EBM; thence south l/2 mile to the southeast corner of the NW ll4 of the NW l/4 of Sec. 14, same Twp. and R; thence wesr l/4 mile to the southwest corner of the Nw 1/4 of the Nw l/4 of sec. 14, Twp. I N., R. 38 EBM; thence south I 3/4 miles, more-orJess, to the southwest comer of Sec. 23, same Twp. and R; thence west 3 miles to the southwest comer of Sec. 20, same Twp. and R; thence north I mile to the northwest comer of said section; thence west I 1/2 miles, more-or-less to the south quarter corner of Sec. 13, Twp. 1 N., R. 37 EBM; thence no(h l/2 mile to the center of said Sec. l3; thence west 2 ll2 mtles, more-or-less, to the west quarter comer of Sec. 15, same Twp. and R; thence north to the west bank of the Snake River; thence following the west bank of the Snake River in a no(herly direction 2 1/4 miles, more-or-less, to the south line of Sec. 34, Twp. 2 N, R 37 EBM; thence west 9 1/2 miles to the northwest corner of Sec. 6, Twp. I N., R 36 EBM; thence south 2 miles to the county line, being the southwest comer of Sec. 12, Twp. I N., R. 35 EBM; thence west l2 miles to the southwest corner of Sec. 7, Twp., I N., R. 34 EBM; thence north 14 miles to the point of beginning. END OF SECTION IOO Section 100 - 24 Idaho Falls School District #91 SECTION 2OO. THE ADMIMSTRATION 2OI.O . ADMINISTRATIVE COALS 202.0 . SCHOOL SUPERINTENDENT 203.0 . ADMINISTRATTVE ORGANZATIONAL PLAN 204.0 . ADMINISTRATWE STAFF 205.0 - TEMPORARY ADMINISTRATTVE ARRANGEMENTS 206.0 . ADMINISTRATOR EVALUATION 207.0 . ADMINISTRATIVE REORGANZATION, ASSIGNMENT AND SELECTION 208.0 - ADMINISTRATIVE TRAVEL A{JTHORIZATION AND ALLOWANCES 209.0 - DISTRICT LEVEL ADMIMSTRATION 2IO.O. ADMINISTRATTVE VACATION AND WORK SCHEDULE Section 200 - I Idaho Falls School District #91 \-. 201.0 - ADMINISTRATIVE GOALS The proper administration of the schools is most vital to the success of the educational program. Although the superintendent shoulders most of the responsibility within the policies set forth by the Board, neither the superintendent nor the Board can make all important decisions in individual schools. The principal and the school staff are in direct, daily contact with students. Therefore, they are most directly responsible for educational Jesults. In keeping with this responsibility, school administrators must have commensurate authority. The design of the administrative organization will be such that all schools are part of a single system subject to the policies set forth by the Board and implemented through a single chief administrator, the superintendent. Within district policies and regulations, principals will be responsible and accountable for the administration of their schools. Major goals of administration in the District will be: l kovide effective leadership for the District's various units and programs;2. To provide professional advice and counsel to the Board and to any advisory groups established by Board action;3. To implement the management function so as to ensure the best and most effective learning environment through achieving such sub-goals as: (a) providing leadership in keeping abreast of current educational developments; (b) arranging for the staff development necessary to the establishment and operation of learning progmms that better meet more leamer needs; (c) coordinating cooperative efforts at improvement of leaming programs, facilities, equipment, and materials; and (d) providing access to the decision-making process for staff, students, parents and others.4. To develop and maintain close working relationships and open channels of communication within the school system and community;5. To facilitate the assessment of educational priorities and the development of annual admi n istrati ve/board objectives:6. To encourage a proactive problem solving approach within the school district.7. To maintain positive relationships with the Board of Trustees, school administration and district employees. The superintendent is the chief executive officer of the school system and has, under the direction of the Board, general supervision of all of the public schools and all of the personnel and various personnel departments of the school system. The superintendent is responsible for management of the schools under the Board's policies and is accountable to the Board. Section 200 - 2 Idaho Falls School District #9I 202.0 - SCHOOL SUPERINTENDENT t The superintendent, at his or her discretion, may delegate to other school personnel the exercise of any powers and the discharge of any duties imposed upon the superintendent by these policies. The delegation of power or duty, however, will not relieve the superintendent of responsibility for the action taken under such delegation. Where the Board has provided no guidelines for administrative action, the administration shall have the power to act. However, such actions may be subject to review by the Board in an effort to determine the necessity of new policy. The Board shall be responsible for specifying the duties of the superintendent and holding the superintendent accountable by evaluating-how well these duties have been performed. The superintendent shall be responsible for specifying the duties ofall other administrarors and holding each accountable by evaluating how well these duties have been performed. 202.1 - Superintendent's Performance Responsibitities Serves as chief executive officer of the Board except as otherwise provided by law; makes rules not in conflict with law or with the policies of the Board; and decides all matters of administrative and supervisory detail in connection with the operation and maintenance of the schools. Formulates the development of policies for approval by the Board, delegating such responsibility to associates and subordinates as he deems desirable. 3. Attends all meetings of the Board as an ex officio non-voting member. 4. In order to assist the Board in reaching sound judgments, establishing policies and approving those matters which the law requires the Board to approve, the superintendent places before the Board necessary and helpful facts, comparisons, investigations, information and reports; and makes available at the proper time the personal advice on special or technical matters of those p€rsons who are particularly qualified to furnish it. Has the power to recommend the appointment, assignment, transfer, promotion, demotion, discharge, and/or suspension of any employee of the Board as provided by law and the policies ofthe board. within the framework of Idaho code 33-513 Sections 2 and 5, the Superintendent (or designee as per Policy 205.0) may suspend a certificated professional employee with verbal notice. The verbal notice shall be followed by written notice not later than the succeeding work day. The notice shall state the alleged reason(s) for the suspension and inform the employee that the suspension will continue pending a hearing with the Board of rrustees to determine reinstatement or discharge. The notice of suspension shall be delivered to the employee and proof of delivery shall be obtained by the Superintendent or designee. A copy of the notice of suspension and recommendation(s) will be mailed to the Board of Trustees at the time the notice is delivered to the employee. The salary of the suspended certificated employee shall continue until such time as a discharge is effected or the person is reinstated. Section 200 - 3 Idaho Falls School District #91 2 5 6 '7 Directs the administrative staff in the visitations to the schools; through his stafi directs, assigns and assists teachers and all other educational employees in the performance of their duties; and performs such other duties as the Board determines. Directs the work of the professional staff in the evaluation of curriculum and textbooks, and upon the basis of such study, makes recommendations to the Board. Supervises the establishment or modification of school attendance and transportation areas subject to approval of the Board. Directs the preparation of an annuaFbudget showing rhe estimated receips and disbursements necessary to cover the needs of the district for the ensuing fiscal year, recommends revenue sources to fulfill budget needs, and submits his recommendation for action to the Board in accordance with law. 10. Supervises and directs, in accordance with law and regulations of the Board, purchases and expenditures within the limits of the budget. I l. Exercises leadership in directing studies of sites and buildings, taking into consideration the population trend and the educational and cultural needs of the district to ensure timely decisions by the Board and electorate regarding construction and renovation projects. 12. Represents the district in dealings with other school systems, social institutions, business firms, govemment agencies, and the general public. 13. Keeps the public informed about the modern educational practices, educational trends, and the practices and problems in the school district. 14. Assist the Board in complying with the Board's statutory obligation to enter into a negotiation agreement with the local education organization. The superintendent shall be responsible for the selection, appointment and supervision of the memb€rs of the Board's negotiating team. Assist the Board in establishing the parameters for the list of items submitted by the Board's negotiating team for negotiations. The superintendent is further charged with the obligation of keeping the Board informed as to the progress of the negotiations and in seeking Board approval for any changes in negotiation parameters. (Adopted by the Board of Trustees on April 24,2001) The specific enumeration of the duties of the superintendent as detailed above will not act to limit the broad authority and responsibility of the office. Section 200 - 4 Idaho Falls School District #91 8 9 3 4 5 202.2 - Evaluation of the Superintcndent Through an annual evaluation of the superintendent, the Board will strive to accomplish the following: l. Clarify for the superintendent, priorities in the school system as seen by the Board. 2 Clarify for all Board members, the role of the superintendent in the light of his/herjob description and the immediate priorities among hiVher responsibilities as agreed upon by the Board and the superintendent. Develop harmonious working relationships b€tween the Board and the superintendent. Provide effective administrative leadership for the school system. Establish a set of goals for each calendar year by which the superintendent's performance will be measured. The Board will provide the superintendent with periodic opportunities to discuss superintendent- Board relationships, and will inform him/her, in writing, at least annually, of its assessment of hiVher performance. The legal authority of the Board is transmitted through the superintendent along specific paths from person to person as shown in the organizational chart ofthe District. The lines of authority on the chart represent direction of authority and responsibility. The superintendent may reorganize lines of authority and revise the organizational chart subject to Board approval of major changes and/or the elimination and creation of positions. The Board expects the superintendent to keep the administrative structure up-to-date with the needs for supervision and accountability throughout the school system. 203.1 - Line and Staff Relations Each employee of the Board, except the auditor and school attorney, will be responsible to the Board through the superintendent. All personnel will refer matters requiring administrative action to the administrative officer immediately in charge of the area in which the problem arises. Administrative officers will refer such matters to the next higher authority when necessary. All personnel will have the right to appeal any decision made by an administrative officer to the next higher authority and through appropriate successive steps to the superintendent of schools. This policy does not negate the employees' grievance procedure which is contained in the "Negotiated Master Contract" between the Board and the representative organization. Section 200 - 5 Idaho Falls School District #91 203.0. ADMINISTRATIVE ORGANIZATIONAL PLAN 204.0. ADMINISTRATIVE STAFF The superintendent's administrative staff is organized on the premise that the multiple responsibilities of the superintendent can be better served by establishing a means which will permit the best thinking of all staff members to be brought to &ar on school problems. Although the Board and the superintendent cannot absolve themselves from legally constituted responsibilities, the team provides for a two-way flow of information and unified action on the part of team members- The members of the staff also act in an advisory capacity. Their mission is to gather ideas, to present reactions of district personnel, to express opinions, and to interpret school policy to other staff members in the light of detailed infdrmation they receive through discussions in meetings. The members of the administrative staff include the positions designated as management positions including principals, vice principals, head teachers, and administrators with district-wide responsibilities. 204.1 - Administrative Staff and Committees The Board authorizes the superintendent to establish such permanent or temporary staff and committees as he/she finds necessary for proper administration of Board policies and for the improvement of the total education program. All staff and committees created by the superintendent will be for the purpose of obtaining to a maximum degree the advice and counsel of administrative and supervisory personnel of the District and to aid in district communication. Functioning in an advisory capacity, such groups may make recommendations for submission to the Board through the superintendent. However, such groups will exercise no inherent authority. Authority for establishing policy remains with the Board, and authority for implementing policy remains with the superintendent. The membership, composition, and responsibilities of administrative staff and committees will be defined by the superintendent and may be changed at hiVher discretion. 204.2 - Superintendent's Staff (revised 6125102) ln accordance with board authorization, five (5) standing members comprise the superintendent's staff. The superintendent shall have sole responsibility for the organization and functioning of the superintendent's staff and may add additional members in an ex-officio capacity. Each standing member of the staff has been designated with major administrative assignments and is responsible directly to the superintendent. The superintendent's stalf positions are shown in policy 204.2.1. Section 200 - 6 Idaho Falls School District #91 204,2.1 - Organizational Chart Board of Trustees Superintendent Supervisor of Educatonal Services Supervisor of Educational Services Supervisor of Federal Programs Supervisor of Pupil Services Business WVHS lnstruction Music Driver's Ed. Community Ed. Vocarional Ed. Transponadon Payroll Purcharing Accts. Payable Food Service Warehous€ Printing Human Resources Public Information Maintenance Princioals Boyes Bunker Edgemont Erickson Hawthorne Linden Park Osgood Temple View EFJHS Gale Principals Bush Emerson Fox Hollow longfellow Sunnyside Westside TVJHS IFHS sHs Section 200 - 7 Idaho Falls School District #91 Curriculum Staff Development Technology Planning Custodians 204,3 - Administrative Job Descriptions Other administrative positions exist within School District 9l to provide additional leadership as the District pursues the accomplishment of its mission. Board policy 204.1 details the District Organizational Chart 205.0 . TEMPORARY ADMINISTRATI VE ARRANGEMENTS The superintendent is authorized to appoint an acting sup€rintendent to serve for specified periods of time during his/her temporhry absence from the District. A temporary absence is defined as a vacation period, attendance at national conventions, and/or any other periods when the superintendent would be out of immediate contact or presence in the District for over twenty-four (24) hours. When so appointed, the acting superintendent will assume atl duties which are the responsibility of the superintendent of schools, with particular emphasis on emergency and day-to-day decision making. The acting superintendent will not be expected to deal with matters requiring long term planning or preparation unless specifically so assigned by the superintendent. The acting superintendent will take special care to keep the Board informed as to any departure from normal routine. In the event of a vacancy in the office of superintendent of schools, or in the event of incapacitation of the superintendent, the responsibility for the temporary appointment of an interim superintendent rests with the Board. 206.0 . ADMINISTRATOR EVALUATION It shalt be the responsibility of the superintendent, or hiVher designee, to evaluate all school district administrators. such evaluation shall be based on the appropriate administrative position job description. The superintendent shall report to the Board annually regarding the performance of administrative personnel. 207.0 . ADMINISTRATTVE R.EORGANIZ ATION,ASSIGNMENT AN'D SELECTION Subject to Board approval, the superintendent will have complete freedom to organize, reorganize, and arrange the administrative and supervisory staff, including instructions and business affairs, in a manner which in hiVherjudgment best serves the Idaho Falls public schools. The responsibility for selection, placement, and transfer of personnel shall be vested in the superintendent subject to approval by the Board. Section 200 - 8 Idaho Falls School District #91 Authorized persons may travel at district expense when approved by the superintendent. Travel outside the district shall be by the most economical and practicable means. Before the start of school each year, the superintendent shall present a written yearly travel schedule to the Board Chairman detailing when he/she will be out of the district for school- related pulposes. District level administrators are defined as those employees, other than the Superintendent, who are employed for 250 days per year and who have responsibi lities and duties that require them to supervise other District 9l employees. District level employees are eligible for the same terms and conditions of the Negotiated Master Contract as members of the bargaining unit unless the Board specifically votes to limit or expand any terms and conditions found therein. Administrative and supervisory personnel will be assigned on the basis oftheir qualifications, the needs of the District, and where the superintendent and the Board feel the employee is most qualified to serve. 210.2 - Vacation: District Level Administrators Vacation time for full-time District level administrators shall be granted at District expense for the benefit of the District as well as a consideration of the heatth and welfare of the adminisrator. The number of vacation days for District administrators employed on a twelve (12) month (250 days) basis is as follows:a. Ten (10) working days per year during the first five years.b. Fifteen (15) working days per year during the sixth through the tenth year.c. Twenty (20) working days per year, thereafter, starting with the eleventh year.d. Not over forty (40) days can be accumulated at any time.e. At the time of separation from the school district (termination or other cause), the Section 200 - 9 Idaho Falls Schoot District #91 208.0 . ADMINISTRATIVE TRAVEL AUTHORIZATION AND ALLOWANCES District vehicles may be assigned to individuals where circumstances warrant such consideration. The use of District vehicles shalt be limited to official school district business. 209.0 . DISTRICT LE!'EL ADMINISTRATION 210.0. ADMINISTRATIVE VACATION AND WORK SCHEDULE 210.1 - Assignment and,/or Reassignment The basic consideration in the assignment of administrative personnel is the well-being of the programs of instruction. miximum number of unused vacation days to be credited for separation benefits will be twentv (20) days unless otherwise authorized by the Board of Trustees.f. Each administrator will be credited with the number of days awarded for his/her specific year of service, prorated monthly, staffng July 1 of each contract year.g. In addition to vacation benefits, administrators will be eligible for certain paid holidays as approved annually by the Board of Trustees with the adoption of the "Administrative Work Calendar".h. Holidays: Thanksgiving Christmas New Years President's Day lndependence Day Memorial Day labor Day EN'D OF SECTION 2OO Section 200 - l0 Idaho Falls School District #91 SECTION 3OO - FISCAL MANAGEMENT 3OI.O - THE GOAL OF FISCAL MANAGEMENT 302.0. ANNUAL BUDGET 303,0 - BUDGET IMPLEMENTATION 304.0 . ACCOLTNTING AND REPORTING SYSTEM 305.0 - INVENTORIES 306.0. PURCHASING 307.0. PAYMENT CLAIMS 308.0. PAYROLL 309.0 . EXPENSE REIMBURSEMENTS 3IO.O. RENTAL FEES AND SERVICE CHARCES 3I I.O - FTIND SECURITY 312.0. SCHOOL PROPERTIES DISPOSAL PROCEDURE Section 300 - l Idaho Falls School District #91 One of the primary responsibilities of the Board of Trustees is to secure adequate funds to carry out a high level program ofeducation. The quantity and quality ol leaming programs are directly dependent on the funding provided and the effective, eflicient management ofthose funds. A goal of the Board of Trustees is to provide each youngster with the most effective and efficient educational program possible within the financial means available. It is imperative that all personnel of the District establish and practice sound fiscal management procedures which guarantee the maximum utility from each dollar expended. In ldaho, public school budgeting is controlled by statute and state regulations. A budget is required for every fund that a school system uses in its yearly operation. 302.1 - Fiscal Year The fiscal year is defined as beginning on the first day ofJuly and ending on the thirtieth day of June. 302.2 - Budget Planning, Preparation, and Management Budget preparation and control shall be through the Oflice ofBusiness and Operations. Leadership and the solicitation of budget input will be ananged and sought as needed by the Superinlendent and designees will be responsible for preparing and presenting to the Board for adoption, the annual school budget. By law, the adoption ofthe budget by the Board must take place no later than thirty (30) days prior to the Board's annual meeting. Budget planning shall be an integral part ofcurriculum program planning so that the budget may effectively express and implement all programs and activities of the school system. This planning shall be a year-round process involving broad participation by administrators, supervisors, teachers, and other personnel within the school system. Section 300 -2 Idaho Falls School District #91 30I.O - THE GOAL OF FISCAL NIANAGEMENT 302.0 - ANNUAL BUDGET The annual school budget is the financial outline of the District's educational program; it is the legal basis for the establishment of tax rates. The annual school budget process is an important function ofschool district operations and should serve as a means to improve communications within the school organization and with the residents of the community. 302.2.1 - General Fund Contingency Consistent with Idaho Code Section 33-801A it is the intent of the Board to establish and maintain a Ceneral Fund contingency'of 3-5%o ofcurrent expenditures. Any variance, outside these parameters, must be approved by the Board. 302.3 - Sources of Funding Funds legitimately available and useful to the public schools through local taxation, state support, and federal programs will be sought in accordance with the provisions of the law that controls the distribution of such funds. Idaho statutes provide a number ofavenues whereby funds are made available to the school districts. Annual tax levies, special assessments, and the like will be reviewed annually. Dedicated funds are provided through the State Department of Education to support programs for students with special needs. These sources, and the requirements for eligibility will be under constant review to ensure full district participation in the use of these funds. It is the intent ofthe Board, and it so directs the administration, to study federal legislation and recommend to the Board those particular parts of the legislation which may potentially help the Board provide better educational opportunities, a better educational environment, and better physical and mental growth for each pupil. The Board will seek and utilize all federal, state and foundation grants available which are consistent with the advancement ofthe educational program ofthe District and consistent with the policies ofthe Board. The preparation of proposals will be consistent with the budgetary practices of the district. From time to time philanthropic individuals or groups may offer to make funds available to the school district. These funds will, when accepted, be used to promote the educational activities of the District. Where necessary, the Board will review the terms and conditions ofthe grants or gifts to ensure they are in line with the district's policy and goals. 302.4 - Investment of School Funds The Board authorizes the Business Office to invest such school district moneys as are determined not immediately needed for the operation ofthe school district. Investments may be made only in those instruments approved by, and in a method conforming to, state [aw. Section 300 -3 Idaho Falls School District #91 2 302.5 - Borrowing Authority/Limitations The Board is permitted, by law, to borrow money in anticipation ofcollection oftaxes for the purpose of securing funds for school operations or for the payment ol previous loans. 302.6 - Budget Publication, Review Hearings, etc. I . Publication: The tentative budget document as approved by the Board shall be published and made available to all inlerested parties. Public Hearings: At least one (l) public hearing on the proposed budget shall be held prior to the adoption of the budget. A notice stating the location, date, and hour olthe public hearing shall be placed in the local newspaper fourteen ( l4) days prior to the date of the public hearing. Public notices shall also be displayed in not less than three (3) places within the community. Budget Amendments: Fund transfers between major sections of the budget may be made only upon approval of the Board olTrustees. Minor adjustments within specific categories to accommodate changes in curriculum or other minor operational problems may be made upon approval ofthe Superintendent ofschools Updates and Revisions: The budgeted revenues and expenditures of the District will be reviewed formally by the Board of Trustees no less often than once each year after formal adoption. Actual revisions will be made according to ldaho Code when anticipated expenditures will exceed their projected levels. After the budget has been adopted by the Board, a copy will be sent to the State Department of Education. 302.7 - Budget Adoption Following consideration ofthe budget proposal presented by the Administrative/Finance Committee, the Board will approve a proposed budget and so notiry the public. The proposed budget will be available for inspection in the office of the Superintendent. The District budget serves as the control to direct and limit expenditures. Overall responsibility for this control is vested with the Business Office which will establish the procedures for budget control and reporting throughout the district. The total amounts which may be expended during the fiscal year for the operation ofthe school system are set forth in the budget. The total amount budgeted as the expenditure Section 300 -4 Idaho Falls School District #91 3 4 5 303.0 - BUDGET IMPLEMENTATION for each program is the maximum amount which may be expended for that classification ofexpenditures during the school year, except as a transfer of funds, is authorized by the Board. The superintendent and his staff arc authorized to make commitments in accordance with the approved budget, policies of the Board, and administrative plans approved by the Board. 301.0 - ACCOUNTING AND REPORTING SYSTEM 304.1 - Accounting System To ensure reliable and valid management information, a uniform system ofaccounting will be used by all departments and schools within the district. Where practical, this system of accounting will embrace the principles, practicas, and concepts embodied within an accrued encumbered method of accounting. The following purposes must be satisfied by the accounting system: Administrative Control: The financial records must be adequate ro guide the making or deferring ofpurchases, the expanding or curtailing ofprograms, and the controlling of expenses. Current data should be immediately available and in such form that periodic summaries may be readily made fiom the data. 2 Budget Preparation: The financial records must be adequate to serve as a guide to budget estimates ofsubsequent years and to hold expenditures to the amounts appropriated. Accounts are to be kept for each item for which separate budget estimates must be made. Accounting for Stewardship: The financial records ofthe District must be adequate to show that those responsible have handled funds within the framework of law and in accordance with Board Policy. The District's financial records will provide the following information For each account in the District's budget: The appropriation and revenues, transfers, current and accumulative expenditures, unencumbered balances, and unreceipted revenues. For each purchase order: The name ol vendor, description of the item involved, the amounts, the record ofBoard approval, the call for bids ifrequired, and an abstract ofthe bids received. Purchase order sets will be numbered and each set accounted for. For each purchase: The purchase order information above, plus the record of receipt and condition of goods, the invoice and the record of payment. Section 300 -5 Idaho Falls School District #91 2 I 3 J 30{.2 - System Design The system shall be multidimensional in nature and be able to cross reference data to curriculum program elements, school activities, business functions and departments, school locations and such other features as are necessary in the elfective and efficient management ofthe District's business. Federal and state regulations must be accommodated in this design. This system ofaccounts shall be used for all business transactions and budget documentation to establish uniformity of systems and procedures. A complete and current chart ofaccounts will be maintained and distributed to all divisions and departments. Updating ofthis document and the training ofpersonnel will be the responsibility of the Business Department. The annual fiscal audit of all books and accounts of the school district and student activities will be conducted by an independent certified public accountant. Such audit shall be prepared consistent with generally accepted principles of accounting and will satisfu any and all legal requirements for the same. The financial audit shall be completed and all reports compiled and presented to the Board and administrative staff. Copies ofthe audit will be filed in the district office and state agencies in accordance with the Idaho Code. In addition to the quantitative audit, a separate management report shall be prepared by the independent audit firm for purposes ofproviding a qualitative review ofdistrict financial operations. Said report will be given to the Board and the administration at the time of the annual audit report. 304.3 - School Accounts Special accounts for student activities, faculty groups, or special projects may be maintained by the respective schools, but the management, accounting, and auditing will be controlled through established procedures set by the Business Office. 304.4 - Financial Reporting A list ofall District Expenditures shall be prepared no less often than once each month. This summary shall be presented to the Board ofTrustees on the first meeting ofeach month for review and approval. Reports showing the financial condition ofthe school district budget versus actual revenues and expenditures shall be presented to the Board ofTrustees as requested. Section 300 -6 Idaho Falls School District #91 A continuing inventory witl be kept of the District's capital equipment. Each school will maintain a complete inventory. Schools are encouraged to maintain a video inventory record in addition to their written inventory. A duplicate record containing all school inventories will be maintained by the Business Office. Supplies, small tools, and consumable materials wilI be inventoried annuallv. The Business Office is assigned the responsibility for developing procedures for maintaining district inventories. A copy ofthe complete inventory will be on file in the Administration office. Building administrators will implement the procedures, providing reports as requested on the contents of their buildings. Each teacher is responsible for maintaining an inventory of equipment, materials, and supplies in his or her shop, laboratory, or classroom. Such record shall be updated no less than once per year during the last month ofschool. The function ofpurchasing is to serve the educational program by providing the necessary supplies, equipment, and services. The Board declares its intention to purchase competitively without prejudice and to seek ma,ximum educational value for every dollar expended. The acquisition of supplies, equipment, and services wilI be centralized and supervised in the business office. The Business Office has responsibility for the quality and quantity ofpurchases made. The prime guidelines goveming this responsibility are that all purchases fall within the framework ofbudgetary limitations and that they be consistent with the approved educational goals and programs ofthe district. All goods, services, equipment, and supplies for the school district will be purchased in accordance with the provisions ofthe Idaho Code and good purchasing practices. 306.1 - Annual Purchases Where possible, it will be the practice of the school district to group like materials, equipment, and supplies and bid them on a bulk basis. Section 300 -7 Idaho Falls School District #91 305.0 . INVENTORIES 306.0 - PURCHASING 306.2 - Bids and Quotations Idaho Falls School District #91 shall be in compliance with State Public Works and Procurement Laws including: I . Public Works Construction Bidding: a. $0.00 - $25,000 = No bidding is required. b. $25,001 - $100,000 = Semi-formal bidding: The District must request at least 3 bids in writing, describing the work to be completed. Three days must be allowed for response, with one additional day prior to bid opening to allow for objections. By statute, the District must accept the tow bid. Related records must be kept for six months.c. $100,001 and above = Formal bidding required per ldaho Code 67-2805 Section 3 as amended by HB 337.d. The District is exempt from Public Works Contracting:i. For single projects less than $10,000.ii. For a single project ofless than $50,000 for which no responsive state of interest was received from a licensed contractor, when solicitations were provided per ldaho Code 67-2805.iii. Any construction, alteration, or repair due to an emergency pursuant to the provision ofchapter l0 title 46 of Idaho Code. 2. Public Procurement of Goods and Services Bidding: a. $0.00 - $25,000 = No bidding is required. b. $25,001 - $50,000 = Semi-formal bidding: The District must submil in writing a request for bids describing goods or services desired to at least three vendors. Unless an emergency exists, three days must be allowed lor response, with one additional day prior to bid opening to allow for objections. By statute, the District must accept the low bid. Related records must be kept for six months.c. $50,001 and above = Formal bidding required per Idaho Code 67-2806 Section 2. d. The Board of Trustees reserves the right to reject all bids ilthe District is able to purchase more economically on the open market. e. Personal or professional services performed by an independent contractor (i.e. legal counsel, auditor, architect, engineer, etc.) are exempt from bidding laws (see policy 306.9). 306.3 - Quality Control and Standardization All purchases, whether by competitive bid or quotation, shall consider the quality ofthe articles to be supplied and their conformity to predetermined specifications. Items commonly used in specific schools or on a district-wide basis, shall be standardized whenever possible, consistent with educational goals and in the interest ofefficiency and/or economy. Section 300 -8 ldaho Falls School District #91 Where specific products and/or services have historically proven favorable on a quality rather than a price basis, and where long run economic justification exists, purchases of such items will be made when the individual order does not exceed the statutorv amount of $25,000. 306.4 - Local Purchasing It is the Board's intention to purchase locally whenever goods and services ofequal quality at competitive prices are available. Goods and services will not be purchased locally ifthey can be secured elsewhere at a savings to the District, or if a non-local source can provide a better quality ofproduct, or service, or more efficient delivery. Local suppliers and contractors shall be given preference only as other conditions are equal. 306.5 - Reservation of the Board The Board of Trustees reseryes the right to reject any or all bids and to accept the bid or quotation which appears to be in the best interest of the District. Furthermore, the Board also reserves the right to waive any informalities in any bid, or to reject and./or accept any part of any bid. Any bid may be withdrawn prior to the scheduled time for bid opening. Bids received after the time and date specified shall not be considered. 306.6 - Purchase Orders and Contracts Petty cash purchases are limited to items where the cost of issuing a purchase order is greater than the value ofthe item or where expenses cannot be reasonably anticipated. Procurement cards can be used supply orders when authorized by the immediate supervisor and the Business Office. Procurements cards can also be used for authorized travel arrangements. Properly executed purchased orders shall be used when petty cash and procurement cards are not authorized. These purchase orders must be properly executed and approved by the Superintendent or his designee. 306.7 - Vendor Lists Opportunity shall be provided to all responsible suppliers to do business with this school district. To this end, the Business Office shall develop and maintain lists ofpotential bidders for the various types of materials, equipment, and,/or supplies. Such bidders, lists shall be used in the development of a mailing list for distribution ofspecifications and./or invitations to bid. Any supplier may be included in the list upon request, provided a public works license is procured by the vendor for any labor or service requirement as per Idaho Code. The District will seek business and bids from all eligible vendors, regardless of race, creed, color, sex, national origin, age, or handicap. Section 300 -9 Idaho Falls School District #91 306,8 - Cooperative Purchasing Where possible, the District will join in cooperative purchasing with other school districts or organizations to take advantage of lower prices for bulk purchasing and to reduce the administrative costs involved in bidding. 306.9 - Selection of Professional Services Professional services such as legal, architectural, insurance, consulting, and accounting services frequently may exceed $25,000, the amount at which the purchase of services must be let for bid. However, these services are classified as professional, and the law does not apply to them. The selection of persons to perform these services will be made by the Board after full consideration ofdistrict needs and of what prospective contractors can offer. Payment of claims shall be presented to the Board of Trustees for approval using the following procedures: l. The business department will be responsible for assuring that budget allocations are observed and that total expenditures do not exceed the amount allocated in the budget for all items.2. All claims for payment from school department funds will be process by the business department. Payment will be authorized against invoices properly supported by approved purchase orders, with properly submitted vouchers, or in accordance with salaries and salary schedules approved by the Board.3. The Board will receive, each month, the list ofexpenditures for payment from school and District funds.4. When Trustees have questions regarding a claim, they will contact the business department for clarification. Invoices, statements, and vouchers will be available for inspection by the Trustees upon request.5. When Trustees wish 1o discuss a claim in Board Meeting, prior to the approval of the claim, they will so advise the Board Chair or designee.6. When notified (#5 above), at the meeting in which the claim is presented for approval, the Chair will invite questions and comments regarding the claim.7. The lists will be reviewed and presented for approval by the Board ofTrustees. Where expenditures are inevitably going to exceed the budget, the business department will advise the superintendent and budget committee ofthe Board as to the nature ofsuch over expenditures. Section 300 -10 Idaho Falls School District #91 307.0 - PAY}IENT CL,.\I}IS School District #91 shall contract the services ofprofessional staff by virtue of approved contracts and shall cause payments for those services to be prorated over a period of twelve ( l2) months. Full time classified personnel shall be paid for services by virtue ofproper documentation and supervisory sign-off (time cards, etc.) and will be paid for the period of employment over a twelve month period. Part time employees will be paid on a current basis. AlI salaries and supplements paid regular staff members, substitute or part-time personnel, and student workers will be paid through the business office. Compensation records kept by the business office will reflect an accurate history of the compensation and related benefits accorded each employee. 308.1 - Payroll Procedures Proper payroll procedures are dependent on staff attendance accounting and on the signing-in and signing-out of part-time and hourly workers, including evening school personnel. The necessary procedures for this will be established by the Business Office and carried out by the administrative personnel. 308.2 - Payroll Schedules Unless otherwise established, payroll payments will be made monthly, with actual disbursements coming on the last working day of each month. Personnel reporting services on time cards (hourly) will use the current payroll cutoffcalendar as reference for cut-off dates. 308.3 - Payroll Deductions The following deductions are permitted by the Board: l. Membership dues in recognized associations shall be deducted from those employees having signed the proper authorization card. (See Negotiated Master Contract.) 2. Deductions for employee contributions to the District's group hospitalization, dental and life insurance programs; 3. Tax sheltered annuities approved by the Insurance Committee ofthe district; 4. Credit Union payments for loan retirement or shfies deposit; 5. Charitable organizations approved by the Board ofTrustees. Section 300 -l I Idaho Falls School District #91 308.0 - PAYROLL Personnel and district officials who incur expenses in carrying out their authorized duties will be reimbursed upon submission of a properly completed and approved voucher and such supporting receipts as required by the business office. Such expenses may be incurred and approved in line with budgetary allocations and regulations for specific types ofexpenses. An amount to cover necessary travel will be presented as part of the total budget each year. District facilities may be made available for community use on a rental basis when such is not in conflict with District needs and when the activity is compatible with the facility being requested. It is not intended that the School District compete with other privately owned space that may other wise be available. It is the policy ofthe Board to keep its equipment secured and maintained for the purposes for which it was purchased. District equipment will not be made available for the personal use of individuals either by loan or by rental. The use of District equipment in Community Education classes, or by patrons participating in other school programs, is permissible Employees ofSchool District 9l are expressly forbidden from loaning school equipment to themselves or others for off-campus use. This prohibition also extends to the loaning ofan employee's assigned keys to others, including family members, for the purpose of gaining access to district buildings and equipment. Use of district-owned equipment is specifically reserved for work on school projects. As such, it is permissible for teachers and others, with proper prior administrative approval, to use computers and other associated equipment off-campus while employed by the district including summer breaks, etc., in order to facilitate the employee's performance of school related work and./or_further the employee's expertise in the use ofsuch Section 300 - 12 Idaho Falls School District #91 309.0 - TRAVEL EXPENSE R,EIMBURSEMENTS 3IO.O. R-ENTAL FEES AND SERVICE CHARGES 310.1 - District Facilities Rental fees and any fees collected for temporary use ofschool facilities will be deposited in the operating fund ofthe District and used for general purposes, except as the Board authorizes a particular use ofthe rental fee in a specific instance. 310.2 - District Equipment equipment. It is the sole responsibility ofthe employee using District equipment otf- campus to reimburse the District for damage or loss, normal wear and tear excluded, unless the employee is on officially approved school business. District-owned equipment shall be maintained and supported by authorized District employees or vendors authorized by District employees responsible for maintenance of such equipment. Any other person performing maintenance of District equipment will be held liable for damages to the equipment and/or lost time required to restore equipment to its original state. 3I 1.2 - Cash in School Buildings Accumulations of cash exceeding that amount absolutely necessary to [ansact business shall not remain ovemight in school buildings. Daily deposits ofcash should be made with minimal amounts of cash being kept in school vaults. When equipmenl, books, and materials become wom out, obsolete, surplus, or otherwise unusable in the schools, the SuperintendenVdesignee may authorize their disposal in a manner to the District's best advantage, provided that the unit value ofthe itenl/items is not more than $500. lfvalues are in excess ofthose amounts, formal authorization for negotiated sale, or for putting the items to bid will be obtained from the Board. If reasonable aftempts to dispose of surplus properties fail to produce a monetary retum to the District, the Superintendent is authorized to dispose ofthem in some other way that would be acceptable to good management practices. Section 300 -13 Idaho Falls School District #91 3IT.O - FT.rND SECURITY 311.1 - Local Depositories All funds belonging to the school district shall be deposited in local banks and distributed as nearly as practical in accordance with the State Depository Statute. 3I2.0 - SCHOOL PROPERTIES DISPOSAL PROCEDURE END OF SECTION 3OO Section 300 -14 Idaho Falls School District #91 SECTION 4OO. SUPPORT SERVICES 40I.O . SUPPORT SERVICES 402.0 - SAFETY PROGRAM 403.0 - BUILDINGS AND GROUNDS MANAGEMENT 404.0 . ENERGY CONSERVATION 405.0 . PROPERTY MANAGEMENT 406.0 - TECHNOLOGY SERVICES 407.0 - TRANSPORTATION 408.0 _ CHILD NUTRITION AND WELLNESS 409.0 . FACILITIES DEVELOPMENT 4IO.O - RETIREMENT OF FACILITIES 4I 1 .O - NAMES ON BUILDING PLAQUES Section 400 - I Idaho Falls School District #91 The Board looks upon the non-instructional operations ofthe schools as essential to the central f'unction ofeducation. School business and support services will be designed to provide a good educational program. Support services are responsible for: Ensuring the proper operation and maintenance of school buildings, vehicles, equipment; and to set high standards ofsafety; to promote the health ofpupils and staff; to reflect the aspirations of the community and to support environmentally the efforts of the staffto provide good instruction; Establishing tfuough the Superintendent and staff efficient and businesslike procedures for the management ofbuildings and grounds, offrces, vehicles, equipment, supplies, and the food program; The establishment ofa thorough, effective, and economical maintenance program, including preventive maintenance that will ensure a useful life ofschool property, vehicles, buildings, and equipment; 2 3 4 Adherence to generally accepted management principles and applicable laws and regulations when establishing policies and regulations in these areas. The Board recognizes the necessity for a planned safety program to ensure a safe environment for all personnel and pupils throughout the school system. The Superintendent and his/her staffwill develop and implement a safety program which will include, but not be limited to, compliance with and enforcement of all state and federal laws, rules, and regulations. The program will include a provision for in-service training designed to promote safety standards and practices. 402.1 - Emergency Plans Special drilt activities as required to comply with fire safety and other emergencies will be planned and implemented by each principal, in association with the central oflice and civil authorities, to ensure orderly movement and placement of students to the safest available space. Section 400 - 2 ldaho Falls School District #91 40I,() - SUPPORT SERVICES 402.0 - SAFETY PROGRAM I 402.2 - Emergency Closures The decision to close school because of inclement weather that could endanger students, either in getting to or from school or while in school, will be made by the Superintendent on the basis olconditions that exist within the District. The Board affirms its cooperation with civil defense authorities in making the District's facilities available for public use in the event ofan emergency. A civil defense plan is maintained by the School District. Should it become necessary to close any or all ofthe schools by reason of weather or other emergency, the Superintendent may order the closing ofany or all schools so affected. Notification ofsuch closings will be given staff, employees, and the pubtic. The plan of notification shall be determined by the superintendent. The Superintendent will also have the authority to delay the opening ofany or all schools, or to dismiss them early because ofweather conditions or other emergencies. 402.3 - Video Surveillance (Adopted by Board of Trustees April 24,2001) The board authorizes the use of video c neras on district property, including busses, to ensure the health, welfare, and safety ofalt staff, students, and visitors to District property, and to safeguard district facilities and equipment. Video cameras may be used in locations deemed appropriate by the superintendent. The district shall notifr staff and students through studenVparent and staff communications that video surveillance may occur on district property including the 3-B Transition classroom and any other location that may apply. Students and staff found to be in violation ofboard policies, administrative regulations, building rules, or law, through video surveillance, shall be subject to appropriate disciplinary actions. Others may be refened to law enforcement agencies. Video recordings may become a part of a student's educational record or an employee's personnel file. The district shall comply with all applicable laws related to record maintenance and retention. Section 400 - 3 Idaho Falls School District #91 {03.0 - BUILDINCS AND GRO UNDS MANAGEMENT School district properties will be maintained in good physical condition: they will be safe, clean and sanitary, and as comfortable and convenient as the facilities will permit or the use requires. The superintendent, or his/her designee will have the general responsibility for the care, custody and safekeeping of all school property, establishing such procedures and employing such means as may be necessary to discharge this responsibitity. At the building level, the principal will be directly responsible for overseeing the school plant and for the proper care ofschool property by the staffand students. 403.1 - Operation ofPlant (Housekeeping) The overall normal housekeeping and operational duties ofthe schools or buildings operated by the District are the responsibility of the Assistant Superintendent for Business and Operations. Plant security shall be directed by the Assistant Superintendent for Business and Operations, or his/her designee. 403.2 - Grounds Grounds maintenance such as watering, lawn care, and grooming, fencing, landscaping and cleaning ofthe grounds is of major concern and will be under the supervision olthe Assistant Superintendent for Business and Operations. 403.3 - Buildings and Grounds Security School buildings constitute one of the greatest investments ofthe community. In the interest ofpreserving the safety and welfare of students and to protect this investment to the greatest extent possible, the administration will develop regulations and procedures that will: Section 400 - 4 ldaho Falls School District #91 l. Ensure the locked security of appropriate school property. 2. Minimize fire hazards. 3. Reduce the possibility of faulty equipment. 4. Provide for the keeping of records and funds in a safe place. 5. Protect against vandalism and burglary. 6. Provide for the prosecution ofvandals. 7. Provide for employee responsibility for all furniture, textbooks, reference materials, and other district equipment and supplies assigned to the employee's care. The Board believes that all reasonable measures should be taken to conserve energy. The Board directs the administration, supported by the school staff, to implement cost eflective operating procedures to reduce energy consumption in school facilities. The Board lurther directs the administration and the staff to continually assess the consumption ofenergy and make recommendations for improved energy conservation. The Assistant Superintendent for Business and Operations will maintain all records and accounts for properties of the District. 405.1 - Receiving and Warehousing To accommodate the vast amount of instructional and non-instructional supplies needed for effective management of the District, central warehousing witl be provided. The Board authorizes a district warehouse to facilitate the receipt, storage, and shipment of supplies and equipment necessary for the appropriate conduct of the business ofthe District. The Board directs the administration to establish adequate rules, regulations, and procedures for the operation and maintenance ofthe warehouse to ensure that the best interests of the District will be served. 405.2 - Maintenance and Control of Instructional Materials All instructional materials and equipment of the school system will be classified and catalogued according to an acceptable system. Textbooks will be made available to all children in sufficient quantity and at appropriate levels so that they are optimally useful to each child, and so that every teacher can meet both the planned curriculum sequence and the special instructional needs of the children. All textbooks purchased by the schools are school property. Principals will be responsible for textbooks assigned to teachers and for conducting an inventory ofall books at the end of the school year. 405.3 - Disposal of District Owned Property Ifany Districrowned property is no longer needed for public school purposes, the Board may dispose of it. Disposal of prope(y shall occur in the manner prescribed by state law. Section 400 - 5 Idaho Falls School District #91 404.0 - ENERGY CONSERVATION {05.0 - PROPERTY MANAGEMENT .106.O - TECHNOLOGY SERVICES ,106.1 - Technology Purposes It is the intent of the Board that technology be used, as a tool, to support the following:. Student mastery and utilization oftechnology in meeting local, state, and federal Achievement Standards.. Lesson planning and the delivery of instruction.o Student assessment, record keeping, and repo(ing.. Otheradministrativeresponsibilities. a It is the Board's expectation that all staffwill have or gain the necessary skills to adequately use technology for the above-mentioned purposes. The Board directs the superintendent to organize the Technology Services Division (TSD) to carry ou1 the proper planning, purchasing and support ofall technology in the district whether it affects instruction or administration. Instructional and administrative technology is to be consolidated under one department in order to increase efficiency, eliminate duplication of services and purchases, allow for secure sharing ofresources and services, and promote the administration ofconsistent policies and procedures. The Board requires that the TSD maintain an up-to-date Technology Services Manual which contains the procedures needed to help cany out the provisions of this section ofboard policy. This manual is to be approved by the Board, whenever substantive changes are made. The management ofthe TSD will be under the direction of the Supervisor ofTechnology Services. This position witl report to the superintendent or designee. The Supervisor of Technology Services will maintain an organizational chart ofhis/her staff that will be published in the Technology Services Manual. 406.4 - Technolo Plannins The Board expects technology planning to occur as a part olthe district's strategic planning process and/or as otherwise required by technology funding agencies. The TSD is authorized to fulfitl this responsibility with adequate input for all interested parties such as administrators, teachers, classified staff, students, parents and patrons. Available technology funds will be allocated to interested parties in accordance to the established Section 400 - 6 Idaho Falls School District #91 406.2 - Technolow Curriculum A K-12 technology curriculum guide should be prepared and presented to the Board for adoption in accordance with Policy Section 600 (Curriculum). The curriculum should address the developmental level ofstudents, be integrated throughout the cuniculum, and address technology competencies needed by students. 406.3 - Deliverv of Technolow Services technology plan(s). Evaluation criteria and time lines are to be included in all technology planning. The TSD should report to the Board as needed, but not less than once per year. 406.5 - Technology Support Support is defined as adequate staff needed to install and maintain hardware, install and upgrade software, install and maintain the network infrastructure, and provide adequate training and support for all district staff. Support also includes contracts for virus and filter protections, etc. It is not the intent ofthe Board that TSD staff support district staff members' personal (non-employment) use of technology. 406.6 - Technology Purchases Technology funding sources and expenditures will be proposed in the annual budget and should follow established technology plans. Purchases of technology will follow policies and procedures of Section 300 (Purchasing) of Board Policy. It is the responsibility of TSD to delineate and carry out these responsibilities following procedures set forth in the Technology Services Manual. 406.7 - Technolory Gratrts It is generally the policy ofthe Board to encourage the TSD, as well as other staff members, to seek grant money for the purpose of enhancing and supplementing technology budgets. 406.8 - Technolory Use Agreement The Board expects that its technology and all related resources such as its network of computers, peripherals, etc. will be used by all users in ajudicious, prudent manner observing generally accepted rules ofconduct and etiquette. To ensure proper understanding between the Board and users oftechnology the Board authorizes the existence ofan approved Technology Use Agreement (TUA). Subsequent substantive changes to the TUA must be approved by the Board and the Board recognizes the need for such changes as technology and its proper uses change. The Board requires that all district staff, students and parents or legal guardians of minor students read and sign a Technology Use Agreement before an account will be established allowing them access to technology services via the district's technology network. It is the responsibility of the TSD to ensure compliance and maintain adequate records. Violation of the terms and conditions of this agreement will result in disciplinary action in accordance with already established board policy up to and including termination of employment or expulsions from school. If possible, the TSD has authority to provide reduced services mutually agreeable to both parties to users refusing to sign a TUA; however, users will not be allowed access to the Intemet without a properly signed TUA. Section 400 - 7 ldaho Falls School District #91 406.9 - Network Security, Virus Protection and Internet Filtering The Board expects the TSD to have in place an appropriate hrewall system to protect its technology from unauthorized access and malicious attacks from the Internet. It also expects its technology to be protected with an appropriate virus protection system. The board expects Intemet content to be filtered of inappropriate materials as set forth in the TUA with an appropriate Intemet filtering system. The board expects the TSD to be fiducially responsible in balancing the cost ofthese products with the risks associated with each protection. 406.10 - Equipment and Data Securify The Board expects the TSD to maintain equipment and data security in accordance to the generally accepted rules for the Information Technology (lT) industry in that technology equipment is protected by alarm systems whenever possible within reasonable costs and data is backed up daily with periodic back-ups stored off-premise. TSD will not release any data to anyone other than the owner of the data unless authorized by the owner. 406.11 - Software Copyright It is the expectation ofthe Board to adhere to the provisions of all technology related software copyright laws. Violations of copyright laws are a criminal otfense. The following procedural statements state the compliance steps of this policy. l. Copyright laws as well as the ethical and practical problems caused by software piracy will be taught in the district's curriculum.2. Copying of copyrighted software will be done strictly in compliance with the terms and conditions set forth by the owner ofthe copyright.3. Backup copies: The provisions ofPublic Law 96-517, Section 7(b) which amends Section I l7 of Title l7 of the United States Code allows tbr the making ola back-up copy of computer software. This states that ". . .it is not an infringement for the owner of a copy of a computer program to make or authorize the making ofanother copy or adaptation ofthe computer program provided:a. that such a new copy or adaptation is created as an essential step in the utilization ofthe program in conjunction with a machine and that it is used in no other manner, or b. that such a new copy and adaptation is for archival purposes only and that all archival copies are destroyed in the event that continued possession ofthe computer program should cease to be la*fitl." The Board recognizes this provision and allows copying for these purposes. 4. Other than for the provisions stated in paragraphs 2 and 3 above, the Board in no way sanctions the copying ofcopyrighted technology related software for any use whatsoever, including school use. 5. Iltegal copies of copyrighted software may not be made or used on school equipment. 6. ThtTSD-is responsible for establishing procedures which will enforce this policy. Section 400 - I Idaho Falls School District #91 7. The Board authorizes the TSD to allow at its discretion the execution ofany provision allowed for by the license agreement oftechnology related software such ai work-at- home rights provided appropriate paper work is in place delineating both rights and responsibilities.8. The Supervisor ofrechnology Services for the district or his/her designee is the only individual(s) who may sign license agreements for software use in the district.9. The legal or insurance protection ofthe district cannot be extended to employees whoviolate copyright laws. 406.12 - Maintenance and Disposal of Technolory Equipment Guidelines for the maintenance and repair oftechnology equipment will be set forth in the Technology Services Manual. Disposal of obsolete technology equipment will be in accordance with state law and Board Policy 3 12. 406.13 - Technologr Donations 406.14 - Services provided to Outside Users Tax Supported Institutions - with appropriate compensation the Board allows the TSD to sell.and support technology software owned by the district to other tax supported institutions or to enter into lease agreements for technology services with iire same provided such anangement are mutually beneficial to both parties. Non-Tax Supported Institutions - such agreements as mentioned above for technology services to local non-tax supported institutions will be considered only for educationii purposes and if comparable services are not otherwise available in the community. Inaddition consideration of these agreements will depend upon the availability of resources and appropriate compensation. 406,15 - Dissemination of Information via Internet The board authorizes the TSD to maintain a website accessible to Intemet users for thedissemination ofpertinent information applicable to staff, parents and patrons ofthedistrict. The information may not promote a politicar or buiiness "urr". It may promoteparent-teacher-student organizations or school causes that are not political. pirional information such as addresses and telephone numbers of staff members should not bepublished without permission. Personal information of students may not be published unless it is adequately protected by security measures alrowing only those with properauthority to access it. Pictures or other identifiable information about students may'not bepublished without the consent of their parents or lega.r guardians unress it i. prope.lyprotected as heretofore mentioned. Section 400 - 9 Idaho Falls School District #91 The Board authorizes the TSD to accept or reject technology equipment donations solely at its discretion as set forth in the Technology Services Manual. The TSD will not set a vaiue on accepted donations. 406.16 Cell Phone Usage (Adopted March 23,2004) All cell phones shall be tumed off during instructional times and during meetings. Allowances for special circumstances or emergencies should be made on a case-by-case basis by the responsible authority. Authorized bus stops will be located at convenient intervals in places where pupils may board and get off, cross highways, and await arrival ofbuses with the utmosi sifety permitted by highway conditions. Insofar as educational requirements permit, school schedules will be adjusted to allow maximum utilization ofeach bus in the system by alternating or coordinating elementary and secondary trips with the same fleet of buses. 407,2 - School Bus Safety The safety and welfare ofstudent riders will be the first consideration in all matters pertaining to transportation. Section 400 - l0 Idaho Falls School District #91 Bus routes, scheduling, and stops will be developed to achieve maximum service with an optimum fleet of buses. Bus routes will follow the most direct roads practicable to serve those students entitled to transportation service. where an altemate route may be selected without sacrifice of efficiency or economy, preference will be given to that route serving the largest number of students more directly. Routes will be designated 1o eliminate as many tum around points as possible and to employ as nearly as practicable the full carrying capacity of each bus. No bus will be overloaded. New routes will be established only when full capacity of the bus on existing routes has been reached or is imminent. The school district will comply with all state laws and regulations pertaining to the operation of school buses and will make these requirements known to bus drivers. It will also cooperate with local safety offrcials in formulating and accomplishing its school bus salety program. 407.0 - TRANSPORTATION Transportation to and from school for students living one and one-half(l l/2) miles from their designated school, or approved exceptions, shall be provided at district expense as allowed by the Idaho code, court rulings, and directives from the State Board olEducation. 407.1 - School Bus Scheduling and Routing 407.3 - Special Use of School Buses 'I . School Activities Activity buses used for field trips, athletic events, and other school related activities are to be requested on the Districl's transportation request form well in advance ofthe activity date. The requests are to be submitted to the appropriate administrator tbr approval. The assignment ofbusses to groups requesting them will be made on the basis of:l. Longest trip 2. Number of passengers 3. Storage requirements All activity vehicles will be inspected immediately after each trip. Cleanliness and condition wilt be the responsibility of the group transported. Damage cost will be assessed the group. Schools will be directly responsible for the driver's lodging, reservations, and meals. Onty participants, coaches, advisors, and the driver will be allowed on the bus. Friends and family members will not be permitted to ride district transportation to and from activities. All activity groups will be accompanied and supervised by district employed teachers, coaches, or advisors to and from all activities. Conduct of students on the bus will be the responsibility ofthe coach, teacher, or advisor with the group. 407.,1 - Community Groups The policy of the Board is that transportation equipment purchased by the school district is to be used primarily for school purposes. Requests from private or non-school groups to use district transportation equipment are to be directed to agencies available in the private sector. 407.5 - Discipline Relating to School Bus Transportation 407.5.1 - Statement of Philosophy The safe and proper transportation of students on school busses is of significant importance to all parties concemed. The conduct ofstudents whether waiting for transportation, or while being transported, should be the same conduct as expected ofstudents while in class. We will not tolerate any behavior that prevents our drivers from carrying out their responsibilities; or that intimidates others; or that prevents fellow passengers trom having a safe ride to and from school. Section400 - ll Idaho Falls School District #91 a b c d e. f. I 2 407,6 - Rules of Conduct 407.6.1 - Regarding the Bus Driver The driver is responsible to operate the bus in a safe manner. Pupils need to obey requests ofthe driver promptly and willingly. Such requests may include, but are not limited to: a. Specific seat assignments. b. Student assistance in keeping the bus clean. c. Requiring permission to open windows. d. Requiring students to maintain unobstructed aisles. 407.6.2 - Regarding Loadingfu nloading Enter the bus with the least possible confusion. If necessary to cross the road: a. Cross 15 feet in front of the bus. b. Wait at the front of the bus for driver signal before crossing traffic lane. Remain on the sidewalk (back from curb) until bus comes to a complete stop. No fighting, harassment, pushing, shoving, or cutting in line. Do not hitch rides on rear bumper. Students must be on time and should board bus only at assigned school and home bus stop. Students will identiS themselves (name and address) ifasked to do so by driver. 407.6.3 - Regarding Riding the Bus: Follow driver requests promptly. Go directly to an available seat and remain seated; facing forward. NO PROFANE OR INAPPROPRIATE language or gestures. No harassment of any kind. NO TOBACCO, ALCOHOL, DRUGS. NO destruction of any property. No weapons of any kind will be allowed on a bus. A vioration wirl resurt in a suspension ofbus privileges for one year. Carry-on items will be limited to those items that can be held on rider,s lap. .O _ CHTLD NUTRITI ON AND WELLNESS (Approved April I l, 2006) Section 400 - l2 ldaho Falls School District #91 Understanding the important role nutrition plays in healthy rife-style choices and in theeducatioaal process, the superintendent o, d"rign.. i, auiirori."a and directed to deveronand implement an efficient and effective nutritiin p.og.u*i;;,h;;;;;;;;;;il:, of the Disrrict that is in compliance with state -a LaJiuii.g"lations, this pori.y, iJ'--'sound nutritional practices. J 4 5 6 l, 2. J. 4. 5. 6. 7. 408 I 408.1 - Financial Management Child Nutrition shall financially operate on a non-profit, self-sustaining basis. The District shall be responsible for paying the employer costs of FICA and PERSI and for kitchen utilities. All other associated costs shall be the responsibility ofthe Child Nutrition Department. 408.2 - Regular Menu Planning In addition to Federal requirements, all menu planning must comply with the tbllowing guidelines on a weekly basis (please note: menu analysis and compliance will be phased in as technology and/or labeling become available.):r A maximum of 30% of the calories may be from fat with not more that l0oZ from a combination of saturated and/or transfats.o Not less than l0% and not more than 20Yo of the calories must be from protein.o Not less than 50% and not more than 65% of the calories must be from carbohydrates.. Menu planning should maximize fresh ingredients and minimize processed foods and added sugars. Section 400 - l3 Idaho Falls School District #91 408.3 - Ala Carte Menu Planning (applies to competitive breakfast and lunch time sales) In addition to the guidelines noted in Policy 408.2, ala carte menus must comply with the following guidelines: . No candy.. No added caffeine.r No caloric soda pop or punches.o A maximum of l2 ounces per caloric drink serving. Please note: I 00% fruit juice is permitted, but it must comply with the l2 ounce serving size.o There is no maximum serving size for water and non-caloric drinks.o A maximum of 2% milk fat is allowed for either plain or chocolate milk.o Added sugar may not exceed 35%o of an item's weight.o Where possible reduced calorie offering should be made available next to non- reduced calorie items, i.e. light yogurt vs. regular yogurt.o Ala carte individual servings shall not be larger that the regular food service servings and, on a daily basis, should minor the servings offered on the regular food service menu. Snack sizes shall be limited as follows:. Snacks: 1.25 oz. or less.. Seeds, nuts, dried, fruit, trail mix: 2 oz. or less.. Cookies/cereal bars: 2 oz or less.. Bakery items: 3 oz. or less.. Frozen desserts: 3 oz. or less.. Yogurts: 8 oz. or less.. Cheese Sticks: I oz.r Fresh Fruit & vegetables. 408.4 - Competitive Day-time Sales and Vending Machines 408.4.1 - Competitive Day-time sales must meet the standards set forth in this policy (e.g., outside vendors lunch hour vendors must meet the ala carte standard, etc.) 408.4.2 Elementary Schools Vending machines and competitive day+ime sales are not allowed in the District's elementary schools. 408.4.3 Secondary Schools Vending contracts in effect at the beginning of the 2006-07 school year shall be honored, but renegotiated where possible to comply with this policy. Any new contracts shall be required to meet guidelines set forth in this policy. Secondary schools may operate vending machines and competitive day-time sales under the following guidelines:l. Vending machines which meet ala-carte guidelines may be tumed on (high schools only) during the times that breakfast and lunch are being served.2. Vending machines which do not meet Ala-cane guidelines, but do meet the following guidelines may be tumed on during non breakfast and lunch times. a. Beverages sales are limited in the jr. high schools to drinks containing less than or equal to 25 grams ofadded sugar (e.g., com syrup, honey, sucrose, etc) and not more than 65 mg. ofcaffeine per 20 oz. serving. Beverages must also meet the nutritional guidelines for fat and saturated fat. 100%o fruitjuice or beverages sweetened with 100% fruitjuice are allowed as long as the portion size does not exceed l6oz. At least 40% of fruit juice selections must be reduced calorie choices. Non-fat and 1% flavored milk with greater than I 5 grams of sugar per serving are allowed with a portion size limit of l6 oz. b. There is no serving size limit on bottled water and non-caloric drinks. Water must be priced 25% lower that other beverages of similar size.c. Beverage sales for high schools must comply with jr. high standards with the exception that 20Vo ofthe drinks may be selected from traditional sugared drinks, but must limit caffeine to no more than 95 mg per 20 oz. serving. d. Snacks: 1.25 oz. or less. e. Seeds, nuts, dried, fruit, trail mix: 2 oz. or less.f. Cookies/cereal bars: 2 oz or less. g. Bakery items: 3 oz. or less.h. Frozen desserts: 3 oz. or less.i. Yogurts: 8 oz. or less.j. Cheese Sticks: I oz.k. Fresh Fruit & vegetables.l. Other items shall be no larger in portions than those foods served as part of the school meal programs. Section 400 - '14 Idaho Falls School District #91 408 -.5 - The Role ofFood in Rewards, Activities, Concessions, and parties. Educators are discouraged from using foods and beverages with low nutritional value as rewards. concessions and occasional class parties and celebrations are exempt from the above guidelines; however, providing healthful options is strongly encouraged. Healthy options are to be published on the District's website. only commercially pripared and packaged products or products which have been prepared by District #91 Food Service may be served. 408.6 - the Role of Food in Fund Raisers. Effective August I , 2008, candy and other foods with low nutritional value (see policy 408.3 for specific limitations) may not represent more than 20%o of the items offered in fund raisers over the course of a school year. 408.7 - Physical Activity. Physical activity is to be encouraged tkough active engagement in recess, physical education classes, and intramurals which maximize the use of available spaie, time, and personne[. 408.8 - Wellness Education for Students, Parents, and Staff.l. The school district will make available information that encourages parents toprovide their children with nutritious foods, regular exercise, and healthy lifestyle choices. This information is to be availabre on the district's *.b pug", through brochures, tfuough district and school newsletters, and parent ."itingr.2. Food service staff shall receive the training needed to comply with this policyl3. wellness education (nutrition, fitness, safety, physical and emotion treatttr; iito be included through the normal curriculum adoption process in each elementary grade, secondary health classes, and appropriately integrated into other courses. 408.9 - Monitoring and Compliance. The superintendent or designee(s) shall be responsible for monitoring the compliance ofthis policy. Monitoring of compliance shall include:l. Providing building principals and food service personnel with forms needed to complete an internal self-audit verifying compliance with the various requirements of this policy.2. The establishment of an oversight committee which shall incrude as a minimuman adminishator, a health professional, and a parent.3. within the first twerve weeks of each schoor year, this committee shalr:a. Review building and department selfreports.b. Audit food service menus including ala carte and practices related to thispolicy for compliance.c. Audit vending machines and day time competitive sales for compriance.d. Recommend actions to responsible p".ro*il to remedy concems and toprovide needed follow up.e. Review this policy and recommend revisions as necessary.L Provide a written report of findings and recommendationi to trustees. Section 400 - l5 Idaho Falls School District #91 2 409.0 . FACILITIES DEVELOPMENT The Board will strive to provide facilities that will offer the best possible physical environment for leaming and teaching. The Board aims specifically toward:l. Securing property in advance ofbuilding needs to allow for the construction of schools at sites best suited to the growth areas ofthe districl. New buildings and renovations that will accommodate and facilitate those new organizational and instructional panems that support the district's educational philosophy and instructional goals; Meeting all safety requirements through the remodeling of older structures; Providing such building renovations as needed to meet requirements on the availability of public school facilities to handicapped persons; Building design and construction that will lend themselves to low maintenance costs and the conservation of energy. These two factors will also be given special consideration in the renovation of buildings. 409.1 - Specifications Specifications for new school facilities and extensively renovated facilities will be developed by the Superintendent and the central office stalf with input from the professional and non-professional staffs. The educational specifications will be submitted to the Board for i1s consideration. Certain school buildings may no longer be adequate for instructional purposes and should be used to benefit the school district or public in other ways. A school may be considered for closing ifany of the following conditions apply: The school building is inadequate by virtue ofage, condition, size ofsite, or other overriding limitations and cannot reasonably and economically be brought up to the current educational standards. The school has been substantially under capacity for a two-year period and is projected to remain so. "Substantially under capacity" is the difference between program capacity and student membership such that the students in that grouping could be housed in other existing facilities. Section 400 - l6 Idaho Falls School District #91 3 4 ) ) 4IO.O. R.ETIREMENT OF FACILITIES I 4l l.O. NAMES ON BUILDING PLAOUES In keeping with the practice to recognize elected officials and others for their efforts, the Board wishes to have plaques installed on new construction projects giving the names of persons at the time of acceptance ofthe project bid as reflected in the Board minutes. The plaques will provide the following information: Name of School or Building Board Approved Construction Date Names of the Board Members on the Board Approved Construction Date, thusly: Chairman Vice Chairman Members (ln order of number of years on the Board). Name of Superintendent Name of Architect Name of Contractor END OF SECTION 4OO Section 400 - 17 Idaho Falls School District #91 I 2 J 4 5 6 SECTION 5OO . SCHOOL-COMMI]NITY R.ELATIONS 50 1.0 - SCHOOL.COMMLINTIY RELATIONS 502.0 - PUBLIC INFORMATION PROGRAM 503.0 . PI]BI-IC'S RIGHT TO KNOW 504.0 - COMMI.'NTIY USE OF SCHOOL FACILITIES 505.0 - PUBLIC SOLICITATIONS.ADVERTISING IN TI{E SCHOOLS 506.0 - PIJBLIC COMPLAINTS 507.0. RELATIONS WMH COMMUNTIY ORGANZATIONS 508.0 . REI-ATIONS WITTI OTHER AGENCIES 509.0 - GrFTS & BEQT.IESTS 510.0 - PRryATE SERVICE PROVIDERS WORKING WTIH STI.]DENTS IN PUBLIC SCHOOIS Section 500 -l Idaho Falls School District #91 1 2 3 4 5 A goal of school public relations is to improve the quality of education for all children. In order to achieve this goal, and to evaluate progrcss towards it, the Board sets itself the following objectives: To help parents and other citizens recognize their responsibility for the quality of education provided by their schools; To foster public understanding of the need for constructive change and to solicit public advice on how we can achieve our educational goals; To involve citizens in the work of the schools and the solving of educational problems; To identify non-parent groups, such as senior citizens, and promote the involvement of these persons in school activities and programs; To eam the good will, respect, and confidence of the public with regard to school staff and services; To promote a genuine spirit of cooperation between the school and the community and to set up channels for sharing the leadership in improving community life. To develop public understanding of all aspects of school operation; to ascertain public attitudes toward issues in education; and to discover the public's aspirations for the education of their children; 8. To secure adequate financial support for a sound educational program; 502.0 - PUBLIC INFORMATIONPROGRAM Section 500 -2 Idaho Falls School District #91 7 The Board will keep all the staff and patrons informed of the affairs of the district. To achieve its goals for good school/community relations and maintenance of open two-way channels of communication with the public, the Board authorizes the superintendent to: l. Design a formal plan for public relations at the district and building levels and assign the responsibility for implementing the padcutars of the plan ro th; public Information Officer or other designee. Prepare or guide the preparation of informational materials including: newsletters, articles for periodicals, newspapers, television and radio releases, special pamphlets, and other assigned material and to maintain close liaison with masJ medii andpublicity organizations. 2 501,0 . SCHOOL-COMMTINITY RELATIONS 6. 3 Prepare or assist in the preparation of materials which will keep staff members informed of school and individual recognitions, awards and achievements. Organize or assist in development of speakers' bureaus and speaking engagements with civic, ftA/PTO, and other groups. Provide staff members with assistance and materials for working with educational conventions or meetings and for preparation of material for community and staff consumption (handbooks, information leaflets, etc.) Assist in coordinating work with civic and other groups which contribute to school system values. Serve as community relations counselor to the Board and other staff members. Urge each principa.l and school to maintain good school-community relations including issuing a school newsletter or regular communication advising parents and patrons of school programs and activities. The minutes, accounts and other non-confidential records of the Board are public documents. They are in the custody of the Superintendent, or a designee, and shall be made available to the public, upon request, during regular business hours. Upon receipt of a written request, the Superintendent or a designee will provide a copy of the record requested. A reasonable cost will be charged to defray the expense of copying requested materials. confidential records are not open to the public. These include staff personnel records, student records, and records pertaining to such matters as may be discussed in executive session. Section 500 -3 Idaho Falls School District #91 4 5 6 7 8 503.0 - PLtsLIC'S RIGHT TO KNOW 504.0 - COMMT]NITY USE OF SCHOOL FACILITTES when not in use for school purposes, school buildings and grounds or podons thereof, may be used for adult education, discussion groups, recreation, entertai;ment, and religious, civic, or social purposes, and such other pu{poses that promote the welfare of the community, including use as registration and po ing places for voters. Io p"^91 group, or organization has any vested right to use school propeny. But, theBoard of rrustees may grant the use of buildings and grounds for any lawfui purpose. A nominal rental fee to cover the cost of heat, lights, and general expenses of opening the building will be charged in accordance with a schedule approved by the Board. Permission to use school facilities will be granted by the superinrendent or his/her designee, in keeping with school board regulations, to organizations and residents when such use will not interfere in any way with the regular programs and activities of the schools. The Assistant Superintendent for Business and Operations shall establish such rules and regulations as needed to implement this policy as well as to assure the preservation of school district property. Accordingly, the Board will review regulations pertaining to the use of school facilities. Students and faculty of the schools are to be protected from intrusions on their time by announcements, posters, bulletins, and communications of any kind from individuals and organizations not directly connected with the schools. In all cases, the policies listed below will be executed by the Superintendent at hiVher discretion. When any group or organization is not satisfied with the judgment of the Superintendent as exercised under this policy, it may petition the Board in writing. The Superintendent and principals are urged to interpret this policy strictly. Exceptions may be made, when, in their judgment, the best interests of the school will be served. In the case of differences of opinion, the decision of the Superintendent will be final. 505.1 - Solicitations in the Community Discretion should be applied to all fund raising considerations. All student projects which involve solicitations from the community or business firms, or which involve the sale of tickets or commodities, must have the approval of the principal and the Assistant Superintendent for Instruction and Curriculum. Fund raising projects from any one school should be confined to that attendance area. In no instance will students be encouraged or permitted to pursue fund raising by door-to-door solicitation. 505,2 - Solicitations of Students The public school setting is not to be used to contact staff members or students for sales or other commercial purposes not directly related to the operations or activities of the District or the school. Section 500 -4 Idaho Falls School District #91 The school system will provide adequate custodial service and supervision at the expense of the group using the facility or the renting group may elect to provide clean-up services subject to approval of school district staff. 505.0 - PUBLIC SOLICITATIONS.ADVERTISING IN THE SCHOOLS The schools shall strive to protect the students and their parents from money raising plans of outside organizations, commercial enterprises, and individuals. This policy applies particularly to ticket sales, and sales of articles or services except those directly sponsored or approved by the school authorities. When requests appear, the procedure to be followed will be: l. Principals of individual schools should refer requests for solicitations or distribution of materials to the Assistant Superintendent for Instruction and Curriculum. persons who have approval from the District Office will show an approval card to principals. 2. The Assistant Superintendent for Instruction and Curriculum will judge the request according to the following criteria: Materials which promote commercial or profit making organizations or businesses will not be distributed in the schools. The school staff and pupils shall not be used in any manner for promoting interests of a commercial nature. Projects which are profit-making but which also provide funds for PTA,/PTO and other parent or student groups will be allowed at the discretion of the principal. Surveys, questionnaires, and requests for information will be judged by the appropriate administrator on the basis of merit to the schools and the students. d. Upon approval of an administrator, the schools may distribute information which advertises activities of non-profit making organizations or activities which will promote the general welfare. If a principal chooses not to participate in any of these activities, he or she will be allowed to abstain. 505.3 - Solicitations of Employees Sales representatives will not be allowed to make presentations to teachers or staff members relative to items of a personal interest during school hours. The names and addresses of employees shall not be given to any private person or firm as an aid in soliciting business, contributions, or collections. Section 500 -5 Idaho Falls School District #91 a. b 3 The Board recognizes that situations may arise in the operation of the system which are of concem to parents or the public. Such concerns are best dealt with through communication with appropriate staff members and officers of the District, such as the faculty, the principals, the central office and the Board. Matters conceming individual students should first be addressed to the teacher or the person directly involved in the matter. Unsettled matters from (1) above, or problems and questions conceming individual schools, should be directed to the principal of the school. Unsettled matters from (2) above or problems and questions concerning the District should be directed to the Superintendent's office. If the matter cannot be settled satisfactorily by the Superintendent, it may be brought before the Board of Trustees. In the event the complaint is against a particular teacher or District employee, the contract between the District and the teachers association, as well as traditional concepts of due process of law, require that the affected employee be notified. For this reason the board requires that such complaints, which may ultimately be resolved by the Board, shall be in writing. Complaints informal in nature to be administratively acted upon, and not intended for Board action, may be orally directed to the principal, central office administrators, or the superintendent. Written complaints received by the District involving District personnel will be made available to the affected personnel. The Board considers it the obligation of employees of the District to entertain the questions of parents or the public. 507.0. RELATIONS WITH COMMUNITY ORGANIZATI ONS The public schools have the primary responsibility for the formal education of the children and youth of the community, However, the Board recognizes that many govemmental agencies and community organizations, while not primarily concemed with education, play a definite role in education. Therefore, it will be the desire of the Board to establish positive working relationships with all other public and private organizations which contribute to the education process and to the general welfare of the citizens of the community. Section 500 -6 Idaho Falls School District #91 1 ) 3 1 5 506.0 . PI.]BLIC COMPLAINTS The following guidelines are suggested as the proper procedure to be followed by persons with questions or complaints: 507.1 - Relations with PTA/PTO Groups The Board recognizes that parent-teacher organizations are a source of interest in the public schools. The district looks to the PIA/PTO as a means of promoting a finer educational program by achieving better understanding among the pupils, the parcnts, the teachers, and the administrators. The district will give every encouragement to the maintenance of enthusiastic and industrious parent organizations. 507.2 - Relations with Governmental Authorities The school serves the children, the parents, and all of the residents of the city, and it is in the interests of all to coordinate the functions of the Board with other agencies concemed with the security, safety, health, and well being of the citizenry. Therefore, the Board directs its administrative staff to inform the elected and appointed officials of the local, county, and state govemmental units of the desire to plan cooperatively for the improvement of services to residents. The Board and its administrative officers welcome elected officials to participate with them in the planning and execution of such projects as will be mutually beneficial. To this end, the Board of Trustees and the City of Idaho Falls have developed and executed a "Joint Use Agreement" which stipulates formal terms and conditions for cooperative efforts. This agreement will be evaluated annually and updated as needed. It shall be the responsibility of the superintendent and/or his/her designee to administer the "Joint Use Agreement" on behalf of the school district. @eference: "Memorandum of Agreement" between the city of Idaho Falls and Idaho Falls School District #91, executed March 14, 1989. 507.3 - Relations with Planning Authorities The Board will participate in local and state planning functions that could directly affect district schools and their immediate environment. The Superintendent will keep the Board informed of planning matters bearing directly on the operation of the district schools or school sponsored programs and will undertake action on behalf of the Board to influence matters in the best interests of the students, the schools and the district. Section 500 -7 Idaho Falls School District #91 The Superintendent will give padcular attention to the following factors when analyzing the impact of local planning proposals: I 2 3 Effect on the school and its students of forced growth in excess of the maximum enrollment limits stated in the school district's master plan; Highway and road construction and traffic implications such as noise and air pollution, hazardous crossings, and congested ingress and egress; Overload, deterioration, vandalism, and maintenance of schools, fields, tennis courts, and other school facilities; 4. Need for bikeways, parking, and additional bus transportation 507.4 - Relations with Police Authorities Relationships between the schools and officials of law enforcement agencies in investigative matters concerning pupils will take into consideration the respective roles of the schools and law enforcement agencies in assisting and protecting the interests of the community and ensuring the rights of all concerned. It is the general policy of the District to support educational endeavors of other institutions whose goals are compatible with those of the District. The following guidelines shall foster a cooperative intent where practical: The School District will promote improved cooperation with other school districts in selected programs which can expand students' knowledge and which can be better done in cooperation than by a single district acting alone. The School District will assume appropriate responsibility for expanding the fiscal base for education, providing for efficient expenditure of funds, and bringing about state or federal legislation which improves education or contributes to District goals. The School District will cooperate with recognized professional educational organizations for the mutual improvement of education. Section 500 -8 Idaho Falls School District #91 I 2 3 508.0. RELATIONS WITH OTHER AGENCIES 509.0. GIFIS & BEOL'ESTS 509,1 - Cash Donations Each year a sum of money may be budgeted within the School Plant Facility Fund to match funds that are raised within the school to purchase equipment and materials for District programs. An additional sum of money may be designated to match gifts and bequests that are given to the District or a school for special purchases or projects. In this category, matching funds (up to $5000) may be provided for any one project. Funds from these sources may not be enhanced with money from other sources for purposes of matching, and are limited on an annual basis to the amount budgeted. ln all cases, the requests are to be directed to the Board of Trustees through the appropriate administrator(s). The Board will consider and approve each request on the basis of its contribution to the school and the District. 509.2 - Non-Cash Donations Gifts made to the School District in the form of goodVservices will be evaluated as to the utility and ongoing costs involved in their acceptance. The School District shall make no statement, written or implied, as to the dollar value of such gifts and in no case will such donations be considered matchable. I Private Service Provider means a person, goup, agency or organization that meets the following conditions. a. Is not an employee of Idaho Falls School District #91 or a public agency with legal jurisdiction over the circumstances related to their involvement with the student, and b. Is paid for services provided to the student. c. Provides evidence of a satisfactory State of Idaho Background Check. d. Provides evidence of personal liability and Workers' Compensation Insurance, Examples of Private Service Providers includes, but is not limited to, Physicians, Optometrists, Psychologists, Counselors, Targeted Service Coordinators, Behavioral Therapists, Developmental Disabilities Specialists, Speech Therapists, Occupational Therapists, Physical Therapists, Social Workers, Substance Abuse Counselors, Psycho-Social Rehabilitation Specialists. Private Service Providers may do the following in District #91 schools: a. Refer a student to a school Multi-Disciplinary Team (MDT) for consideration for evaluation to determine eligibility for special education. Section 500 -9 Idaho Falls School District #91 2 510.0 - PRIVATE SERVICE PROVIDERS WORKING WITH STUDENTS IN PI,]BLIC SCHOOLS J b. Submit evaluation reports to a school IEP team for consideration related to the referral or an evaluation being conducted by the MDT.c. Be invited to an IEP Team Meeting by either the school or the parent.i. Under IDE A 1997 , the determination of eligibility for special educarion and the provisions of a Free Appropriate Public Education (FAPE), is the responsibility of the IEP Team and cannot be prescribed by any other entity.ii. AII educational decisions regarding educational methodology, materials, and personnel are the responsibility of the school district. d. Provide services in the schools to students under the terms ofa contract with the District. i. Contracts are established when the District is paying for the services and should describe the services, the role and responsibilities of the Private Service Provider with the IEP Team, the frequency and duration of services, documentation of licensure/certification to perform the prescribed services, address issues related to liability, terms for payment, and state the provisions for changes or termination of the contract.ii. Contracted services to a student with a disability shall be included on the student's IEP. e. Provide services to students under the terms of a Memorandum of Understanding with the District.i. Memorandums of Understanding are established when the District is not paying for the services, but agree that the services are needed in the school for the benefit of the student's progress in the general education curriculum. The Memorandum of Understanding shall describe the specific services provided, the responsibilities of the school and the private provider, the provisions for space, time, equipment, materials provided by the District, and that the District may terminate the Memorandum of Understanding at any time.ii. Services provided under a Memorandum of Understanding to a student with a disability shall not be included on the student's IEP. iii. The District has no obligation to enter into a contract or Memorandum of Understanding with a Private Service Provider or allow such Provider access to school district property, space, materials, or equipment. District records are only accessible to Private Service Providers under contract with the District or with written consent of the student's parent or guardian, or if the student is l8 years of age or older. Requests for records may be subject to a fee to cover the costs of copying and mailing. Nothing in this policy shall be construed to limit or impinge in any way on services parcnts may acquire for their child that are provided outside the school day or year. END OF SECTION 5OO Section 500 -10 Idaho Falls School District #91 + SECTION 600 - CURRICULTJM & INSTRUCTION lThis section was reviewed and revised October 26, 20M) 601.0 - CURRICULUM PHILOSOPHY 602.0. PARENTS AS PARTNERS IN EDUCATION 603.0 - GRADUATTON REQUIREMENTS 604.0 . CT'RRICTJLIIM DEVELOPMENT/ADOPTION/EVALUATION 605.0 . PROGRAMS FOR EXCEPTIONAL STT'DENTS 606.0. SUMMER SCHOOLS 607.0 - COMMLTNITY EDUCATION SCHOOLS 608.0 - ALTERNATTVE HIGH SCHOOL (GRADE 9-12) 609.0 . TRANSFER/FOREIGN EXCHANGE STTIDENTS 6 I O.O . INTERSCHOLASTIC ATHLETICS 61 I.O . STIJDENT PERFORMANCES 612.0 - INSTRUCTIONAL RESOT]RCES 613.0 - TEACHER AIDES/SCHOOL VOLI.INTEERS 614.0 - GI.IIDANCE AND PUPIL PERSONNEL SERVICES 615.0 - ACADEMC ACHIEVEMENT 616.0 - PROMOTION AND RETENTION OF STUDENTS 617.0 . GRADUATION DGRCISES 618.0 - TESTING PROGRAMS 619.0 - TEACHING ABOUT CONTROVERSIAL ISSI.JES 620.0 - FEDERALLY FUNDED INSTRUCTIONAL PROGRAMS Section 600 - I Idaho Falls School District #91 601.0 . CURRICULUM PHILOSOPHY The Board recognizes its legal responsibility to approve the curriculum, related materials, and resources to be used in District #91 Schools, and it declares its intention to select and maintain such materials in accordance with the laws of the state and mles of the State Board of Education. The educational program of the District should challenge the academic and vocational hterests and intellectual potential of the students and should adequately prepare them to meet State Achievement Standards. It is the teacher's tesponsibility to provide instruction based on the district's curriculum, state and federal mandates, and community expectations. The following core curriculum areas, in the order listed, will receive priority for developing knowledge and skills: Reading, Language Arts, Math, Science, Social Studies. Graduates should be sufficiently well educated to be effective citizens who contribute to society, are productive in the work force, and will continue their education in pursuit of their careers and interests. Section 600 - 2 Idaho Falls School District #91 Curriculum is concemed with what is taught. It is the sum of all schooi activities which are maintained for the education ofthe youth of School District #91. District-approved curriculum should provide the basis of instruction for each individual subject. Essential and expected objectives should fill 80% of the available time. In the remaining time (20%), teachers, using extended objectives, are to enrich and adapt curriculum materials in order to meet the needs of individual students. Sound instructional practices should support the curriculum. 602.0 - PARI,NTS AS PARTNERS IN EDUCATION The Board recop.izes that parents are partners in education and that within the law, parents/legal guadians have the inherent responsibility to direct the education of their children. Under policy 1003.6 - Dual Enrollment Statute, parents may select the class(es/program(s) in which their child enrolls. When parents object to specific curriculum materials or topics within a class, they may request in writing that the teacher provide a reasonable altemative leaming opportunity with equivalent requirements for their student. Policies 612.4 - Public Complaints About Instructional Materials and 621.0 - Teaching About Controversial Issues also provide direction for teachers, adrninistrators, and parents. 603.0 - GRADUATION REOUIREMENTS 603.1 Idaho Falls and Skyline High Schools Credit eamed in the 96 grade counts toward high school graduation. Credits and classes required to eam a diploma in Idaho Falls School District No. 91 are listed as follows: #English Math Government U. S. History Western Civilization Westem CMlization *Science Health Speech Economics Humanities ^Humanities <Physical Education (Intro to Fitness) Computer Technology Credit Summary Class Required Credits (Ends with Class of2006) (Begins with Class of 2007) 8 4 2 2 I J 4 I I I 4 J 1 1 Elective Credits Total Credits** 2005 &2006 2007 19 18 49 49 30 31 #Senior Thesis Required. *Two Credits must be a lab science. ** No more than six (6) correspondence and six (6) work-study or work-based learning credits may be applied toward graduation. <P.E. Requires Introduction to Fitness or 3 other P.E. credits. ^Must be non-world history humanities courses. Beginning with the class of2006, students must (1) pass the ISAT l0 or (2) pass a comparative assessment approved by the District #91 Board of Trustees. In addition, each student receiving special educadon services will include as part ofhis/her IEP a statement ofhow the student will d,rroo*t ut. proficiency in the Idaho Achievement Standards as a condition of graduatiorl if it is different than meting proficiency under either #1 or #2 above' In order to receive a diploma from either Idaho Falls or Skyline High Schools a student must have earned at least 39 credits or the last l0 credits from the high school awarding the^ . Irpro*r, ".t u", moved with hivher family from out of the area after the beginning of the second trimester of the senior year. Al1 oedits applied towartl graduation must have been eamed from accredited institutions' Section 600 - 3 Itlaho Falls School District #91 (Ends with Class of 2006) (Begins with Class of 2007) =..-!--f,-!, 603.2 - Weswiew High School To eam a diploma from westview High School, students must meet state Board enrollmelt requirements, earn all the required credits, and enough electives to equal 42 total credits. 603.3 - Early Graduation Any high school student, who completes the number ofcredits required for graduation prior to finishing the nine trimesters ofhigh school work (grades l0-12), may petition the Board ofrrustees for early graduation providing he/she has the endorsement of the principal and the superintendent. Early graduation will not ordinarily be permitted prior to the end of the second trimester of the senior year. 604.0 - CURRICULUM DEVELOPME NT/ADOPTION/EVALUATION Role Responsibilities: Board of Trustees: Approve the Curriculum and Resource Adoptions. ln addition it is the responsiblity of trustees to ensure there is adequate funding for curriculum development and supporting resouces. One percent of the maintenance and operations budget is desigtrated for this purpose. Superintendent: lmplement this policy. Changes and improvements in curriculum matters may be implemented administratively, as deemed necessary and educationally sound, by the Superintendent upon approval of the Board. The Superintendent is also responsible to insure that building level administrators are monitoring the implementation of the written, taught, tested, and reported curriculum. Curriculum and lnstructional Support Personnel: Prepare and./or recommend written curricula, related assessments, and resources to the Superintendent and Board for their approval on a seven-year adoption cycle. In addition, monitor student achievement growth for the purpose of completing the program evaluation requirements ofsections 604.2 and 604.3. Building Administrators: Contribute to curriculum development, resource selection, and monitor the implementation of the written, taught, tested, and reported curriculum at the classroom level. Teachers: Contribute to curriculum development and resource selection, and implement the wdtten, taught, tested, and reported curricullm. Teacher-selected resources should suppo( srudents in their responsiblity of leaming the written curriculum. Section 600 - 4 Idaho Falls School District #91 Business Personnel: Prepare and recommend the district's budget development on the basis of the needs of students. Data on student achievement should guide the budget development and program implementation process with the goal of maximizing student achievement. Resource allocations should be tied to identified curriculum priorities. All other District Employees: support the maximization of student achievement through effectively fulfilling their assigned duties. curriculum shall be coordinated within grade levels and subject fieas and articulated between grade levels utilizing written currriculum documents (see policy 604.5). Curriculum materials should, where appropriate, be adopted on aK-12 basis. Textbooks and other curriculum resources should be adopted on a fiscally sound, seven-year rotation cycle that takes into account the physical condition ofthe materials, currency ofcontent, and the priority ofneed. An adoption cycle may be moved up, postponed, or skipped upon approval of the Board. Curriculum developmenUadoption should be directed by a Board approved procedure manual which is guided by the following principles: 1. Curriculum Unity: To ensure the written curriculum is taught, tested, and reported. As a rational system, we should be able over time to set achievement goals and move our operations closer and closer until unity ofpurpose is attained.2. Curriculum: The objectives of the system; i.e., what students should know and be able to do. 3. Resources: Textbooks, materials, technology, and other tools used to teach the objectives.4. lnstruction: Teaching + Curriculum.5. Achievement: Measured Leaming.6. Focus: To identi! what is essential.7. coordination: To provide consistency within subject areas and across grade levels and schools. @lease note: Scope delines the content ofa course while coordhation assures that the content will be consistent from class to class and from school to school.)8. Articulation: To ersure that there zre no gaps or unnecessary overlaps on a preK-l2 continuum of curriculum objectives. (Please note: Sequence establishes the order in which the curriculum will be taught. Articulation ensures that there is a seamless connection between courses.)9. Alignment: To match the test to what is taught(content) and to the context and cognitive level in which it is taught. The closer the match between the written, taught, tested and reported curriculum, the deeper the alignment. It is only tkough deep alignment that socio-economic barriers, which aflect achievement, can be overcome. 10. Connectivity: To reinforce complex, interdisciplinary learning. For exarnple, writing skills leamed in English should have application in all other courses of study. I 1. Relevance: To ensure that students are actively involved in a leaming process that focuses on thet present and future needs. 12. Student Accountability: To establish clear standards and a means whereby students increasingly assume responsibility for their own leaming in order to meet the established standards.13 Educator Accountability: To ensure that the written curriculum is taught, tested, and reported. @lease note: District-adopted curriculum should not exceed more than 800/o Section 600 - 5 Idaho Falls School District #91 of the teaching time. This allows teachers 20% of the available time for reinforcement and enrichment.) Ownership: To ensure willingness to implement adopted curricula. Evaluation: To continually review curriculum on the basis of student achievement data to determine its inherent value, improve as needed, and abandon when curriculum has low priority. 604.1 - Public Review of Recommended Curriculum The public will be provided thfuty (30) days to review and comment on curriculum, related materials, and resources recommended for adoption prior to the Board,s final approval. 604.2 - Evaluation of Curriculum Systematic progam evaluation is to serve three purposes: (1) to determine if the curriculum is matched to districVstate standards; (2) to determine ifstudent achievement of the curriculum objectives meets or exceeds districVstate expectations; and (3) to determine ifthe instructional program is effective in teaching curriculum objectives. In conducting program evaluation, two components are to be considered, curriculum and instruction. Curriculum is defined as the objectives of the district. lnstruction is deciding on the procedures for teaching the curriculum. Curriculum program evaluation is to focus on PreK-12 student achievement of the objectives specified for all subject areas. Consequently, valid criterion-referenced and norm-referenced assessment tools are to be available. Instructional program evaluation is to focus on the manner in which student achievement of the curriculum objectives is being met. The instructional program includes such variables as the amount of instructional time, instructional resources used and their alignment to curriculum objectives, methods of teaching the content or skills, and supplemental support services and programs that focus on achieving the mission of the district. 604.2.1 Curriculum Program Evaluation: There are four criteria levels to be used in curriculurn program evaluation: Level I : Completeness ofSubjects and Couses On an arxrual basis, the entire curriculum is to be reviewed to determine if all needed subjectVcourses are included and if instructional time allocations are appropriate. SubjectVcourses will be added or deleted, and time allocations will be modified on the basis of this evaluation. The evaluation criteria are ( I ) A course of study has been outlined for all Section 600 - 6 Idaho Falls School District #91 14. 15. Idaho Fails School District #91 shall have ongoing curriculum evaluation that is based on student achievement data. Specific disciplines shall be formally evaluated on the established seven-year adoption cycle. The phases ofan adoption include planning and desigr, implementation, evaluation, and revision. Infomral curriculum evaluation and refinement must also be an ongoing part of the educational process and should involve parents, students, and educators. curriculum subject areas considered necessary for students' present and future needs and (2) The amount of instructional time allowed to each subject/course corresponds to priorities of the district. Level 2: Completeness of Standards and Objectives. Each subject area will be evaluated dwing its respective adoption on the basis ofthe following criteria: (l) The subject's standards are being met; (2) All of the objectives have been identified and validated; (3) criticality ofobjectives are to be prioritized as essential, expected, or extended; (4) weighting ofobjectives conesponds to students' developmental needs and priorities set forth in Idaho State Achievement Standards. Level 3: Subject and Objective Quality. Content and placement ofobjectives (scope and sequence) within each subject will be evaluated on the same schedule as used in Level 2 on the basis ofthe following criteria: (1) students' needs and interests are reflected in the objectives; (2) competencies needed to function in society are included in the objectives when appropriate; (3) Recent research and knowledge related to the content of the subject are reflected in the objectives; (4) objectives are consistent with district philosophy, community expectations, and state achievement standards; (5) The assignment ofobjectives to subjects/grade levels must be articulated in a developmentally appropriate manner. Level 4: Shrdent Achievement Expectations Annual program evaluations will be conducted using an established time frame to determine if students at each grade level have acquired the knowledge and skills identified in the written curriculum. Evaluation requirements include the following:1. A comprehensive testing program, including required state and federal testing, will be conducted which provides both criterion and norm-referenced measures.a. Tests will be deeply aligned to the content, context, and cognitive level(s) ofthe written and taught curriculum. b. There will be an adequate number of test items to measure objective mastery.c. Mastery will be reported by total group, related sub group averages, and by the percentage ofstudents meeting or not meeting achievement expectations.2. Expectations for Criterion Reference Assessments developed within District #91 include the following descriptors: a. Passing: 90% of students will score 70% or higher.b. Proficient: 80% of students will score 80% or higher.c. Exemplary: Reported as the percent of students scoring 90% or higher. d. Achievement of subgroups of students should reflect the same academic characteristics of the district's total student population. 3. In setting norm referenced expectations (including N'WEA Tests, Diect Writing, and Direct Math) the goal is to have as many students as possible at or above grade level. Section 600 - 7 Idaho Falls School District #91 The following table shows the grade level expectations of Northwest Evaluation Association's (NWEA) Spring Testing Norms. (The above scores are current NWEA national norms and are presented for discussion purposes only. Final scores and definitions ofcompetency will reflect Idaho Norms and definitions once they are established.)* Denotes the scores in which a second grade student would be one grade level below expectation.a. Passing: 100% of cognitively-able students will achieve not less than one grade level below expectation. (2.5 or higher on DWA and DMA). Cognitively-able is defined as a student whose education is not modified by an Individual Education Plan (IEP) and/or has three or more years experience in an English-speaking classroom. b. Proficient: Reported as the percentage ofstudents whose scores fall between their respective grade level and one grade level above expectations. (3.0 or higher on DWA and DMA).c. Examplary: Reported as the percentage of students who are advanced two or more grade levels. (4.0 or higher on DWA and DMA).d. Demographic characteristics ofstudents ranking at or below the grade level expectation should reflect the same demographic characteristics as the district,s total student population. The instnrctional program defines the means by which students will acquire the knowledge and skills specified in the curriculum. The two levels of instructional prograrn evaluation, quality and effectiveness, are described below. Level 1: lnstructional Program Quality In evaluating the quality of the instructional program the major question being address is the adequacy of the instructional program at both the district and building levels. District-level evaluation criteria: a. Course study guides, that include gradeJevel performance objectives and recommended time allocations, are provided for each curriculum area. b. Adequate instructional resources are provided to teach the r€quired objectives. Section 600 - 8 Idaho Falls School District #91 604.3 Instructional Program Evaluation (Previously Section 620.0) I Test Content Grade Level 2+3 4 5 6 7 8 9 10-12 Reading +179 189- 195 202- 208 212- 2t8 214- 220 218- 224 "r1., 228 230 Pass ISAT Language Usage ,r,1 g 1 190- 196 r96- )n)204- 2t0 2t0- 216 213- 219 220- 226 225 Pass ISAT Mathematics r 182 189- r95 t9'7 - 203 205- 2tl 212- 2t8 2t7- 223 228 232- 238 239- 245 Pass ISAT 195- 201 217- 223 2 c. Adequate inservice is provided so instructional staffunderstands how to use the adopted resources in teaching the objectives.d. Staffing resources are equitably distributed among schools. SchooVClassroom evaluation criteria:a. Teachers are teaching to the objectives specilied in the curriculum.b. Teachers are following recommendations for instructional time allocations.c. Instructional resources are available and used to support student mastery of specified objectives.d. Teachers assess student perfo*nances of specified objectives and use evaluative data to plan instn rction.e. Teachers effectively use principles of teaching and learning in delivery of instruction.f. Student performance is routinely monitored by teachers.g. A system for maintaining information on student progress is maintained.h. Remediation and enrichment are provided as needed.i. Instructional interventions are evaluated to determine if student achievement is influenced.j. A plan for use of support services is developed and is operational. Level 2: Instructional Program Effectiveness The primary measure of instructional program effectivess is the extent that district achievement stand.r6. 3rg fsing met (see policy 60 4.2.1 Level4). If those standards are being met, then the instructional program is judged to be effective. If standards are not being met at either the district or school levels, interventions, which correspond to the goals of the instnrctional program, should be planned. The purposes for evaluation ofkrskuctional Program Effectiveness will be the following: a. b. c. d. To determine educational needs and provide information for both short and long- term planning (see Section 1 Mission & Strategic plan Section 4). To indicate instmctional strengths and weaknesses. To show the relationship between achievement and the system's stated goals. This is to include the use of data to determine the effectiveness ofall district fl:nctions. To provide data for public information. The Board will rely on the professional staffto provide continuous evaluation of theeducational program and instructional processes. The administration shall regularly provide the Board with reports ofstudent achievement as various assessment data become available.Summative district-wide achievement data shall be provided publicly in the distict,s annualreport. The Board may participate with the professional staff in programmatic evaluations,but not in personnel evaluations other than that of the superintendeni. It may also arrangefor programmatic evaluations to be carried out by outsidi agencies. Section 600 - 9 Idaho Falls School District #91 604.4 - Adding or Dropping Programs/Course The Board must approve the implementation of new programs/courses or the permanent dropping of existing programs/courses. However, elective courses may be dropped during one semester/trimester/year because offew enrollees in the course but reoffered and reinstated the following semester/trimester/year by administmtive action. 604.5 - Curriculum Documents The following curriculum documents should be updated annually: Each elementary grade (PreK-6) and specialty programs are to have curriculum brochures defining the general objectives ofeach subject and,/or program. Each subject area should have, where applicable, a K-12 guide which clearly articulates the curriculum between grade levels and coordinates the curriculum within a grade level or within a subject area. Secondary schools are to have a common catalogue ofcourse offerings. Course numbers are to be comnion throughout the district,s secondary schools. Each secondary course of sh.rdy should have a comprehensive course description. Four-year planning guides (grades 9-12) Ne to be introduced in gth grade and provided to new students to assist in planning for high school graduation and/or post-secondary education. GRAMS FOREXCEPTION AL STUDENTS 605.1 - Special Education Students 605.2 - Programs for Gifted Students Section 600 - 10 Idaho Falls School District #91 1 2 3 4 5 605.0 - PRO The Board believes all students with disabilities benefit from receiving a Free and Appropriate Public Education (FAPE).-regulations for special education students ages 3-21. The Idaho special Education Manual and all subsequent amendments to the manuil as developed by the State Department ofEducation, Bureau ofspecial Education, shall be the official manual of the district for providing special education seryices. Any policies adopted by the Board that vary from this manual will be so noted, and will receive prior approvaf from the State Departrnent ofEducation, Bureau ofSpecial Education. The Board believes that children and youth requiring assistance for development of extraordinary ieaming ability and./or outstanding talent in creativity should be provided with adequate programs and services to meet their special needs. Existing resources will be utilized to meet these needs. Appropriate research studies will be periodically reviewed to determiae recent trends and developments in evaluation techniques. The Board will conduct federal and state-fiuded summer schools. All summer programs will be subject to annual review by the Superintendent. 607.0 -ONINIUNITY EDUCATION SCHOOLS The Board recogrr.izes that education is a lifelong process. Therefore, programs which meet the intellectual, social, vocational, and recreational needs ofcommunity patrons of all ageswill be offered to citizens of all ages through the Departrnent of community Education. while sponsored by the Board, it is the intent that the adult program will be self-supporting. The adult education program will be administered by the Superintendent or his/trer designee. O-AI ERNATIVE HIGH SCHOOL 9-12 District #91 shall provide an altemative secondary school program for students qualiflng under State Board rules. The curriculum shall provide, as a minimum, the altemative school credits required in policy 603.2. This program receives state funding derived from student enrollment. The program shall be operated under the auspices ofwestview High School and shall consist of a day program, evening offerings, and juvenile detention services. Any proposal for program expansion or modification must be presented to the Superintendent and then to the board for consideration and action. 609.0 - TRANSFER/F OREIGN EXCHANGE STUDENTS 609.1 - Transfer Credits only credits eamed from a high school, which has received its accreditation from a nationally recognized accrediting organization, may be transferred to Idaho Falls schoolDistrict #91 and used to fullfill graduation requirements. with the exception of foreign exchange students (see 609.3.2), a nationally recognized accrediting organization is interpreted to include similar organizations in a foreign student's native country. 609.2 Grade/Subject Level Placement GRAI) Students, Grades K-12, enrolling in Idaho Falls school District #91 from non-accredited schools will be required to demonstrate proficiency (as established by the school) in coREsubjects to determine appropriate grade/subject level placement. students transferring fromaccredited schools may also be required to demonstrate proficiency ifthere is a questilon asto appropriate grade/subject level placement. Section 600 - 11 Idaho Falls School District #91 606.0 - SUMNIER SCHOOLS 609.3 Foreign Exchange Students Rules goveming foreign exchange students are as follows:a. Students will be perrnitted to enroll for a maximum of one year in a Diskict #91 trigh school and must be eighteen ( 18) years ofage or younger at the time of emollment. Students may not emoll if they have graduated from high school or its equivalent in their native country. Students may not eam a high school diploma unless transfer credits were earned. in an institution that is accredited by a U.S.A accrediting organization. Enrollment offoreign exchange students may not exceed l% ofthe school's student body. The Board reserves the right to withdraw approval and regulate the number o f students participating. Foreign exchange students must be in full compliance with Idaho immunization laws. Foreign exchange students must reside with a legal resident ofthe District. Limited exceptions may be granted at the discretion of the Board.o Foreign exchange students must have sufficient knowledge of the English language to enable effective communication and to use instructional materials and textbooks printed in English. An English proficiency test ofthe District's own choosing may be administered and will supersede all other tests. lf an organization places a student who, upon arrival, is deemed by the District to be deficient in English language proficiency, the organization will do one of the following:. Terminate the student's placement.. Provide, and pay for, tutorial help until the student reaches proficiency, as determined by the district.,, Foreign exchange students are expected to emoll in a minumum of4 periods per trimester and must be enrolled in English and U.S. History and/or govemment. Foreign exchange students are eligible to participate in the High school Activities Program. Guidelines for participaion are set by District policy and by the Idaho High School Activities Association. Foreign Exchange students are expected to pay all related student body and activity participation fees that they incur, that are similarly expected of other students enrolled in the high school. Foreign exchange students must maintain passing grades in all classes, follow rules and regulations of Diskict student policies, and show satisfactory discipline and attendance. Failure to comply with these expectations shall result in dismissal of the student from the District's Foreign Exchange program. The sponsoring foreign student exchange orgarrization must assume the final responsibility ofresolving problems, including, if necessary, the changing ofhost families or the early retum home of the exchange student because ofpersonal, family, or school difficulties. The host farnily must be willing to meet with school b c d e f. I J k. h. Section 600 -12 Idaho Falls School District #91 personnel when functions or conditions require it. The host family must provide the District with all required enrollment and emergency contact information. Other entrance requirements may be established by high school principals with the approval of the Board. The purposes ofathletic programs in the secondary schools olthe District are: To provide a wide basis ofparticipation in both team and individual sports in interscholastic competition. To develop a strong program of competitive sports:a- By encouraging and developing talented athletes in listed sports and providing sufficient opportunity, especially at the junior high level, for students to develop individual ability; b. By encouraging the development of team spirit among all members of the team and their coaches;c. By developing good attitudes ofpride, sportsmanship, and ethical behavior in students, participants and spectators;d. By developing and maintaining a good relationship between athletic teams and the student body, faculty, administration and community;e. By teaching fi.rndamentals and techniques ofeach sport in a progressive sequence; and,f. By providing student athletes with an aw:ueness ofpotential opportunities as afforded them through competitive athletics. h keeping with the above goals, the Board will seek to place girls, sports on an equal opportunity basis with boys' sports. The Board will encourage students, faculty, and the community to recogrize the value of athletics in relation to the total school program while maintaining the proper relationship to the total program. District #91 shall be a member of Idaho High School Activities Association and the High Country Athletic Conference. customarily the principals of member schools, or their designees, are voting members of athletic conferences. It should be understood that such adminishators serve as representatives of the District. Therefore, before voting on a change ofbylaws, rules, or regulations that will in any way affect the schools or athletic teams of this district, this district's representatives to athletic organizations will advise the superintendent of the proposed change and seek and follow hivher directions for voting. The superintendent or his/her designee shall represent the district at meetings of the Idaho High School Activities Association. Section 600 -13 Idaho Falls School District #91 1 l. 2. 6IO.O - INTERSCHOLASTIC ATHLETICS Instructors are encouraged to arrange for individual students and groups to provide public performances when such performances contribute to the prograrn objectives and when they do not interfere with other scheduled activities or classes within the school, as follows: I All performances ilvolving students will be approved by the building principal. Approval for travel must be in compliance with Board Policy 1011.4. The extended use of one particular group will be discouraged. Student organizations may participate in the activities of the School District and with patriotic and civic groups in the community upon the approval ofthe principal and district offce admini strator. ln all cases where student performances are requested, attendance rules will be considered before permission is granted. 2 3 612.0 . INSTRUCTIONAL RESOURCES As the goveming body of the School District, the Board is legally responsible for the selection of instructional resources. Since the Board is a policy-making body, it delegates to professional personnel ofthe District the authority for the selection olinstructional and library resources in accordance with the policy below. Resources for school classrooms and school libraries will be selected by the appropriate professional penonnel in consultation with the administration and faculty. Final decision on purchase will rest with the Superintendent, or designee, subject to ofEcial adoption by the board in the case ofbasic textbooks. The Board believes that it is the responsibility of the District: To provide resources that will enrich and support the curriculum, taking into consideration the varied interests, abilities, and maturity levels of the pupils served; To provide resources that will stimulate growth-in factual knowledge, literary appreciation, aesthetic values, and ethical standards; I 2 3 4 To provide a background of information which will enable students to make intelligent judgrnents in their daily lives; To provide resources on opposing sides ofcontroversial issues so that young citize$ may develop, under guidance, the practice of analytical reading and thinking; Section 600 -14 Idaho Falls School District #91 611.0 - STUDENT PERT'ORMANCES 5. To provide resources representative ofthe many religions aodethnic, and cultural groups, showing their contributions to our heritage. The above principles, adopted from the School Library Bill ofRights of the American Association ofSchool Libraries, will serve as a guide in the selection of all instructional and library materials. 612.1 - Delegatiou of Authority lnstructional materials shall be non-discriminatory in nature and will be selected after involvement ofteachers, administrators, and patrons and in accordance with the state Department of Education policies and guidelines. 612.2 - Textbook Selection and Adoption The Board recognizes its legal responsibility to choose the textbooks to be used in the public schools, and it declares its intention to select and maintain such books in accord*.. *ith the laws of the State and the policies ofthe State Board ofEducation. Textbooks will be selected upon the recommendation of the professional staffcommittee with the approval of the Board. 612.3 - Selection and Adoption ofLibrary Resources The primary objectives ofschool media centers are to implement, enrich, and support the educational program of the schools. Materials for media centers will generally be selected by media professionals in consultation with administrators, supervisors, and faculty members. Reputable, unbiased, professionally prepared selection aids should also be consulted as guides by the media professionals. All materials for media centers will be selected on the basis of the following criteria: 2 3 4 Selection should consider the needs of the individual school, based on a knowledge of the curriculum and on requests from administrators and teachers. Consideration should be given to the needs of individual students based on a knowledge of elementary and secondary youth and on requests ofparents and students. selection should provide for a wide range of resources on all levels of difficulty with a diversity of appeal and the presentation ofdifferent points of view. The resources should have a superior format and high literary value. For the purpose of definition, the term video in this policy applies to all audio/visual 612.3.1 - Video Selection and Use Section 600 - 15 Idaho Falls School District #91 materials. 2 The selection and use of videos should comply with the following guidelines: 1. Videos may be used for instructional purposes ifthey reinforce or enrich the adopted curriculum- Video Standards: A. Elementary schools may use videos in which the content is or would be "G" rated. PG rated movies that are directly tied to adopted curriculum objectives must be proposed, using the regular curriculum adoption procedures, for Board approval. Parent notification is required ofBoard approved pG rated movies.B. Secondary schools may use "G" and "PG" rated videos, if appropriate. All videoVvideo clips should be evaluated for mature content, profanity, nudity, violence, sexual and other themes to ensure appropriate educational value.C. Parental notification ofsecondary students is not required for nonrated videos in which content is or would be rated "G" or "PG.', In all other cases parents should be notified either at the beginning of the course or at least one week in advance ofthe showing. The notification should provide the name ofthe video/video clips, the rating, a brief description ofcontent, and the instructional connection. Parents objecting to a video should be referred to Board policy 6t2.4.D. Shrdents are not required to view scheduled videos. Students choosing not to view videos should be provided other leaming alternatives. Videos maybe used if they are fomrally established as part of the curriculum or have building principal approval. All video materials shall be previewed by the teacher before they are presented to students. Video use shall comply with copyright laws. Unless otherwise perrnitted by the copyright owner, a lawfully made videotape may be used only in a classroom setting as part ofa face-to-face instructional activity. Videos selected for entertainment putposes during non-instructional houn (i.e. activity travel bus, recess/lunch hour on inclement weather days, after school for a popcom party, etc.) may be shown, providing they comply with copyright laws and meet the standards identified ia #2. 612.4 PubIic Complaints About Instructional Materials 3 4 5 6 Patrons'Rieht to Review Inskuctional Materials: patrons have the right to review instructional materials. Requested materials will be made available for patron review during normal school business hours. pakons wishing to make a request for removal of instructional materials from school premises may be required to iubmit, in advance, a refundable deposit equal to the value of the requested materials. If, Section 600 -16 Idaho Falls School District #91 A B. Com Must Be In Wri All complaints regarding instructional materials, after a reasonable period for study, a request to rehm the materials is ignored or refused, the deposit may be used to purchase replacement materials. whether they apply to a single child or an entire population, must be submitted inwriting. The complaint should address the following iterns: l. Complainant's Narne, Address, Telephone Number.2. Explain whether you represent yourself or an organization or group.3. If you represent an organization or group, identi$ it.4. IdentiS the material you find objectionable. please note title, author, publisher and copyright.5. Please answer the following questions:a. What do you specifically find objectionable in this material?b. Have you examined the entire body of this work?c. What is your understanding ofthe purpose the teacher has for using this material?d. What do you believe might result from using this material?e. What action do you wish the school district to take regarding this material?6. Add any other comments you feel .re necessary. Upon receipt ofthe oral objection by a parent regarding the use ofmaterial with a child or children in the immediate family, the teacher may assign altemate materialfor that child's or children's use for up to one week while awaiting receipt ofa written complaint. C. Process to Review Complaints I Where a parent requests to exempt hiVher own child from using a piece of material, the initial review will be completed by the teacher(s) and principal with the principal having authority to grant or deny the request. Where a complaint aflects students outside the complainant's immediatefamily or where a complainant wishes to appeal the decision of a principal, areview committee will be established as follows: a. The committee shall consist of seven voting members and will be chaired by a district administrator or designie.b. The chairperson shall appoint to the committee three (3) parents, oneofwhom should be from another school attendance area; the buildingprincipal; and two teachers.c. If age appropriate, two students may serve on the committee as non-voting advisory members. 2 Section 600 -i7 Idaho Falls School District #91 Neither the complainant nor the teacher(s) using the materials for which review is requested shall serve on the review committee. Both may meet with the committee to explain their positions. 613.1 - Instructional Aides d -) 4 5 6 7 When a complainant is intended to remove access to material by students other than the complainant's immediate family, material will remain in use during the review process unless otherwise directed by the superintendent. The review committee should convene within l5 working days of the receipt of the written complaint, and complete its review within 30 working days of its initial meeting. The decision of the committee should be by majority vote, with the numerical vote made a part of the final report. The report to the Superintendent should explain deliberations and major reasons for the recommendation made. The report should be limited to trvo typewritten pages. A minority report may also be submitted to the Superintendent within 40 working days of the receipt of the written complaint. Appeals from the decision of the committee may be made through the Superintendent to the Board ofTrustees. The decision ofthe trustees shall be final and non-appealable. The District recognizes the importance of instructional aides in the educational program. The District agrees further that where a clear need is indicated and where funding is feasible, these aides should be provided to assist teachers and students. The Superintendent is authorized to obtain appropriate educational aides within the limits of the budget, state law, and approved instructional prograrn. 613.2 - School Volunteers citizens, who volunteer their time and talents to the improvement and enrichment of the public schools, instructional and other programs, are valuable contributors. The Board of Trustees encourages constructive participation ofgroups and individuals in local schools and 613.0 - TEACHER AIDES/SCHOOL VOLUNTEERS Section 600 -18 Idaho Falls School District #91 in central and area offices to perform appropriate tasks during and after school hours under the direction and supervision of professional personnel. whenever possible, community volunteers will be recruited from the neighborhood served by the school in which they work. The entire process of recruitment, utilization, coordination, and training of volunteers is a responsibility of the school administration and will be carried out as directed or delegated by the superintendent. Every effort should be made to utilize volunteer resources in a marurer which will ensure maximum conkibution to the safety, welfare, and educational growth of pupils. 614.1 - Guidance The focus ofthe counseling and guidance program in the District is on the developmental needs of all students. counselors demonstate respect for the dignity and worth ofeach individual and encourage each student to develop individual responsibility and decision-making skills. counselors coordinate the school guidance progmm and involve all staffmembers in designing and implementing plans to meet three major goals: Educational Development: Students witl participate in planning their educational experience so that their education is consistent with educational requirements and career aspirations. PersonaVSocial Development: Students will develop appropriate behaviors for a variety of social settings. students will develop awareness of self and con-fidence in their own abilities in order to enhance their career and development. career Development: students will develop career options consistent with their interests, abilities, and values. 2 3 within the areas of cowrseling and guidance responsibility, the counselor enters into professional relationships with three segrnents of the school community: students, school personnel, and parents and guardians. The counseling relationship shall be consistent with the rights of the individual and the legal obligations of the counselor as a professional. when appropriate, counselors will be responsible for explaining the ramifications ofconlidentiality and its limitations to students. 614.2 - Pupil Personnel Services Pupil personnel services may be provided for the students of the District. These servicesmay include, but are not limited to: remedial services, psychological and counseling sewices, homebound instruction, speech therapy, and health and attendance serviceJ. Section 600 -19 Idaho Falls School District #91 614.0 - GUIDANCE AND PUPIL PERSONNEL SERVICES 614.3 - Individual Tutoring All requests for District tutoring services for credit must be reviewed for approval by the building principal and the appropriate educational administrator. Individual tutoring for credit classes shall not be done by family members ofthose receiving credit unless approved by the Board ofTrustees. Tutors should have a valid teaching certificate endorsed by the State Department of Education. All courses for which credit is given toward graduation must be taught by an instructor holdilg a valid teaching certificate. The philosophy of the Board conceming academic achievement, as well as children's social growth and development, is based on the premise that children have diverse capabilities and individual pattems of growth and leaming. Therefore, the Board feels it important that teachers have as much and as accurate knowledge ofeach shrdent as possible in order to assess hivher needs and growth, and to make instructional plans for him/her. Thus a sharing of information among parent, teacher, and student is essential. The Board supports staff efforts in finding better ways to measure and report student progress. It desires that: 1. Teachers are encouraged to contact parents to share information about student performance.2- Parents will be informed with a written or electronic report at least six times a year, as to the progress their children are making in school.3. Parents will be alerted and confened with as soon as possible when a child's performance drops below 70% or the child's attitude becomes unsatisfactorv or the child shows marked or sudden deterioration.4. lnsofar as possible, distiactions will be made between a student,s attitude and hivher academic performance.5. At comparable ievels, the school system will strive for consistency in grading andreporting except as this is inappropriate for certain classes or certain students-.6. When no grades are given but the student is evaluated informally in terms of his/her own progress, the school staff will also provide a realistic appraisal of the student,s standing in relation to his peers. Section 600 -20 Idaho Falls School District #91 6I5.0 - ACADEVIIC ACHIEVEMENT 4.0 3.0 2.0 1.0 0.0 '7 W}len grades are given, the school staffwill take particular care to explain the meaning of marks and symbols to parents. 615.1 - Student Progress Reports to Parents The Board believes it is essential that parents be regularly and fully informed of their children's progress in school. Each school will report a pupil's progress to the student and to his/her parent or guardian. The report will be clear, concise, and accurate and will provide a basis ofunderstanding among teachers, parents and students for the benefit of the individual pupil. The Board directs the administration to develop progress report forms or cards in accordance with policy. The basic grading scale to be utilized within the district is: PERCENTAGE LETTER GRADE NLIMERICAI VALUE 90-100% 80-89% 70-79% 60-69% UNDER60% Plus and minus may be added to the grade at the discretion of the teacher. The plus and minus will be reported on all transcripts, but will not be figured into the student's GpA. In addition to the above scale, high schools will use a weighted scale for the purpose of recognizing academic achievement. All students who have met all of the graduation requirements will be issued a diploma from their graduating high school at the time of graduation. 616.0 - PRoMoTION AND RETENTION OF STUDENTS As a general rule, most students should move from one grade level to the next with their age peers. lndividual consideration and specific help should be given to slow and/or handicapped leamers so that they can progress with the class. Section 600 -21 Idaho Falls School Disrict #91 A. TO A+ B- TO B+ C. TO C+ D-TOD+ F 2 J When a child is not making adequate academic progress for any reason, a thorough investigation of the possible causes should be undertaken under the direction of the building principal. Steps should include: A parent conference to discuss the situation and receive perrnission to proceed with the next steps; A written summary by the classroom teacher(s) ofher/his concerns to include precise descriptions ofbehaviors, records oflack of achievement, and the steps that have been taken to give individual help; The following health related screenings should be made to rule out possible physical reasons for poor student production: a. Vision exam and health appraisal by a School Nurse. b. Hearing exam and possibly a speech evaluation by the Communication Disorder Specialist. Classroom observation ofthe child by the principal, or someone assigned by the principal such as resource teacher, social worker, or psychologist. Diagnostic testing by the resource teacher and/or psychologist to gain further information as to ability and achievement levels and to observe the child,s adjustment and ability to perform academic tests out of the classroom. A staff meeting under the direction of the principal to share findings and determine the best solution(s) to serve the interests of the student. A parent conference to review the findings of the school staff and discuss the recommendations of the school. Ifretention is to take place, the following steps are strongly suggested: That children entering this District who are older than their classmates be placed no more than one level below their chronological age; That retentions be limited as much as possible to Kindergarten and grade one; That there be no more than one retention for any child during the elementary grades K-6, and no more than one at the secondary level. That copies ofthe retention form are to be filed with the appropriate administrator and placed in the student's permanant folder. Time allotments for subject areas at the different levels ofeducation will be in accordance with state Board of Education rules and the-standards of the Northwest Accreditation Association. Section 600 -22 Idaho Falls School District #91 5 6 7 1 2 3 4 616.1 - Time Allotments I 4. 616.2 - Homework Homework will be encouraged.rs aD extension of classroom activities and must meet the ability level of the students. It must be consistent with the objectives of the class and the school. (Guidelines for homework witl be developed by District staff.) 617.0 -GRADUATION EXERCISES Because the Board believes that completion of the requirements for a diploma from the public schools is an achievement that improves the community, as well as the individual, the Board wishes to recognize that achievement in a publicly celebrated graduation exercise. This exercise should be a dignified, formal ceremony, which recognizes the academic achievements of the entire graduating class. Summa Cum Laude, Magna Cum Laude, Cum Laude, and other outstanding examples should be recognized at this ceremony. Audiences should be apprised of the dignity of the moment and requested to withhold their jubilation until completion of the ceremony. Participation in graduation exercises is a privilege accorded to students who have successfully completed all requirements for a senior high school diploma and are in good standing at the time of graduation exercises. shrdents are expected to dress and act in a fashion that is commensurate rr/.ith the dignity of the ceremony. Use of alcohol, tobacco, or drugs during or immediately preceding the service is not acceptable and may be grounds for removal from the premises. Boys are expected to dress conservatively with long pants and a dress shirt. Girls are expected to wear dresses or other dressy clothing. (Sweat shirts or pants, shorts of any kind, shirts with slogans, bare feet, mini skirts, bluejeans, or other casual attire are unacceptable.) The privilege ofparticipation in graduation exercises may be revoked by the principal of theschool in the instances ofany student unwilling to comply with regulatitns oi oresi anabehavior. Such students are not required to attend graduation ceremonies but may opt topick up their diploma at the high school oflice fo[owing the graduation ceremony andproviding all the requirements are met. students will be provided an opportunity to participate in the plarming ofgraduationceremonies. However, final plans such as outside speakers, and when, where, and in what manner the graduation ceremonies will be held, will be subject to the approval of the schooladministlator. All student speeches will be reviewed by the school principal prior to the ceremonies. Section 600 -23 Idaho Falls School District #91 I 2 618.0 - TESTIN G PROGRAMS The Board supports the use of standardized tests as one indication ofthe success and quality ofthe educational program. ln the case ofindividual students, standardized tests, in combination with other criteria, can provide an indication of student achievement. Therefore, the Board will: Provide for an ongoing and District-wide standardized testing program which wiil be subject to annual review and evaluation. Require careful evaluation of all proposed testing instruments. standardized achievement tests will be administered to pupils primarily to provide the staff with data to indicate instructional needs ofgroups and individuals and to facilitate program planning. Achievement test results of individual students are confidential data; they will be communicated to parents. No personaiity tests or inventories will be administered to any individual pupil without the administrative approval and the express written consent of the child's parent or guardian. These tests, ifapproved or permitted by the administration and the parent, will be administered only by special education staff or guidance counselors. The Board makes special recognition that controversial issues are an inherent part ofour democratic tradition and that a knowledge and understanding ofthese issues are an indispensable part of education. The Board further recogrizes that because the teacher holds a position of authority and respect in the classroom and community, and by virtue of that position has great influence in the formation of the values of all students. Every teacher has a responsibility to refrain from an excessive expression of personal views during the instructional day. When the teacher,s personal views are expressed, they should be so identified. To ensure that controversial issues are dealt with fairly and objectively, and with instruction as their goal, such issues may be a part of the curriculum so long as the following policies are observed: Pupils will have access to avaiiable materials which are relevant and educationally sigrrificant to the issues at hand. Section 600 -24 Idaho Falls School District #91 619.0 - TEACHING ABOUT CONTROVERSIAL ISSUES 1 In order to satisfactorily analyze and evaluate such materials, teachers will instruct pupils in the principles and techniques ofthe scientific method and provide opportunities for practice in applying established facts to specific problems. All personnel will seek to create an atrnosphere in which difference ofopinion can be voiced without fear and hostility and with mutual respect for all viewpoints. Constitutional guamntees ofdue process and freedom ofspeech will continue to be observed by students and instructors alike when they are involved in a controversial issue. Teachers will encotrage the suspension ofjudgnent and conclusions by individuals until all relevant and significant facts have been assembled, critically examined, and checked for accuracy. Teachers will seek to develop in pupils a sense of responsibility for their beliefs, opinions, attitudes, and actions. Teachers shall place major emphasis upon "why" and "how,'to think rather than "what" to think. The district may, from time to time, offer split sessions of the same curricular area in order to present differing viewpoints to students. ln such insta[ces, parental permission will be required for entry into the "optional" class. 620.0 - FEDERALLY FUNDED INSTRUCTIONAL PROGRAMS 620.1 - Statement of Purpose Trustees reserye the right to deterrrine the level of involvement of District #91 ia accepting Federal funds. The district is to be in compliance with rules and regulations of Federal programs implemented by trustees. 620.2 - Federal Programs School District #91 has implemented the following Federal programs:o Title I prograrns include reading, math, migrant and Limited English Proficiency progmmso Title II professional development programso Title [V Safe and Drug Free schools. Title VI Special Education (see policy 616.0), innovative and class size reduction programsr Title D( Gender Equityo USDA Child Nutition Act 7CFR245 Section 600 -25 Idaho Falls School District #91 3 4 5 ') 6. 7. 8. 620.3 - General Compliance Requirements o Services are provided in accordance with the district's non-discrimination policies (1 18.0 and I 19.0). Compliance regulations will be approved by the Board ofTrusteeso ln addition to scheduled advisory groups and standard rights (policy 602.0), parental involvement requires membership from each group on district and school-level planning teamsr Translation services are to include both oral and written communication in the parent's native language. All Federal programs are to be articulated,/coordinated/aligned with general district academic standards and curriculum offerings (policy Section 600)r Each Federal program will be evaluated for effectiveness on an annual basis 620.4 - Roles and Responsibilities Policy Section 200 directs the administrative line authority for Federal programs. Building principals are responsible for all support prognms and personnel within their buildings. Support personnel with district-wide responsibilities report to the Supervisor ofFederal Programs. Section 600 -26 Idahg Falls School District #91 END OF SECTION 600 SECTION 700 - NEGOTIATIONS (Revised and Adopted by the Board of Trustees on April 24,200I) 701.0 RATIFICATION OF TENTATIVE AGREEMENT Section 700 -1 Idaho Falls School District #91 701.0 RATIFICATION OF TENTATIAVE AGREEMENT When the negotiating teams representing the Board of Trustees and the representative organization have reached tentative agreement, the Board will await ratification of said agreement by the representative bargaining goup prior to its own formal ratification of the agreement. END OF SECTION 7OO Section 700 -2 Idaho Falls School District #91 SECTION 8O(). CERTIFIED PERSONNEL . SELEC"TION AND ASSIGNMENT - EMPLOYMENT PROCEDURES . COMMUNICABLE DISEASES - RE-ASSIGNMENT . REDUCTION IN FORCE - STUDENT TEACHING . SALARY PLACEMENT SCHEDI.]LE . BENEFTTS . LEAVES - SUBSTITUTE PAY - PERSONNELRECORDS - PROFESSIONAL GROWTH - STAFF CONDUCT - DRUG FREE WORKPLACE - CODE OF ETHICS OF THE IDAHO TEACHING PROFESSION - GENERAL . SOLVING PROBLEMS OF MUTUAL CONCERN Section 800-1 Idaho Falls School District #91 801.0 802.0 803.0 804.0 805.0 806.0 807.0 808.0 809.0 810.0 8l 1.0 812.0 813.0 814.0 8 r5.0 816.0 817.0 801.0 sELECTION AND ASSIGNMENT 801.1 - Recruitment An outstanding educational program is dependent upon the employment and retention of the best qualified professional personnel. This witl be accomplished by giving careful consideration to qualifications and by providing attractive salary schedules, adequate facilities, and good working conditions. Overall recruitment and selection is the responsibility of the Superintendent, or designee. Factors which influence selection of professional personnel are as follows:a. Training and certificationb. Professionalcompetencec. Personality and compatibilityd. Suitability for the positione. Professionalattitude Employment is subject to Board approval. 801.2 - Employment of Personnel The selection, assignment, promotion, and retention of all personnel shall be determined on the basis ofthe contribution of each person to the educational program. In the performance of their duties, all personnel shall be expected to show evidence of capable, efficient service to the schools. 801.3 - Aflirmative Action Policy Statement The Board of Trustees of School District #91 commits itself to an Affirmative Action Program that will provide for equal opportunity in educational programs, delivery of services and employment practices. The intent of the program is to insure equal educational opportunity to all students within the district and to insure equal treatment of employees in recruitment, employment, training, promoting, and other personnel practices. The district Affirmative Action Program focuses on all students and employees in the district with a particular focus on racial and ethnic minorities, women, disabled and older persons. Section 800-2 Idaho Falls School District #91 802.1 - Appointment Procedure The Superintendent of Schools shall recommend and the Board of Trustees shall consider for approval all personnel on the basis of the qualifications. 802.2 - Performance Evaluation and Continuing Employment Each supervisor shall evaluate the individual performance of each professional employee under his direct supervision at least once each year and discuss the results of the evaluation with the employee. Because teacher performance and competency to instruct or govem students or a class have an enduring and consequential influence upon pupils, every effort must be made to assure that only teachers whose capabilities, sklls, and teaching performance will produce good results shall remain on the staff of School District No. 91. Procedures for the supervision and evaluation of certificated personnel are found in "Procedures for the Supervision and Evaluation of Professional Employees." (See Negotiated Master Conract.) 802.3 - Mandatory Medical Examinations In the event the Superintendent has reasonable grounds to believe that a teacher is suffering from physical or mental illness and that such illness impairs the ability ofthe teacher to perform his/her contract responsibilities, the Superintendent may require the teacher to secure a physicai or mental examination and obtain a written medical certificate to be submitted to the Office of the Superintendent. This information shall remain confidential. 802.4 - Recording Credits In-service and college credits accrued by each teacher shall be recorded by October l5b of each year in the personal records of each teacher on file in the District Administration office. Salary adjustments for the current year for such credit will not be made after that date. Each teacher will be responsible for fumishing evidence substantiating his eamed credits and for reporting changes in degree status. Extenuating circumstances will be given individual attention. (See language in Negotiated Master Contract) Section 800-3 Idaho Falls School District tt91 802.0 . EMPLOYMENT PROCEDURES 802.5 - Reassignment or Transfer The Superintendent has the responsibility for the assignment of all personnel in the schools. 803.O - COMMUNICABLE DISEASES 803.1 - Statement of Policy It is the intent of the Board of Trustees of Idaho Falls School District #91 to attempt to protect students and employees from exposure to diseases while they are attending school or actively working for the school district. Staff members are encouraged to wear protective gloves when handling any bodily fluids in the performance of their duties. Students and school district employees who have, or are suspected of having, a communicable disease shall be dealt with according to the rules listed below. 803.2 Definition of Communicable Diseases 803.3 Suspicion of Disease If a school district employee has reason to believe a student or another school district employee has a communicable disease as def,rned in the section above he/she shall immediately repon this information to hiVher immediate supervisor or to the Superintendent of Schools. If the supervisor who receives such a report believes that this information is accurate, he/she shall report to the school nurse who shall then notify the SDH, and the Superintendent of Schools if not previously notified. 803.4 Appointment of Health Review Team (HRT) The Superintendent of Schools shall appoint a Health Review Team (HRT) for the purpose of reviewing the cases of employees and students having, or suspected of having, a communicable disease. The HRT shall consist of an administrator, the school nurse, a local physician, and other members as the Superintendent of Schools deems necessary. The affected employee shall be allowed to remain in the classroom or at the work site until the HRT verifies whether the student or employee has a disease. The Superintendent of Schools is authorized to arange safe placement of the affected employee during the investigation. Section 8004 Idaho Falls School District #91 The basic considerations in the assignment of professional personnel are the demands and responsibilities of the program of instruction. It is the policy that instructional personnel be assigned on the basis of their qualifications and the needs of the District. For purposes of this policy, the definition of "communicable diseases" shall be the one established by the Idaho State Department of Health (SDH), and shall include, but not be limited to, those contagious diseases reportable to SDH. 803.5 ConfidentialityRequirements Steps will be taken to protect the confidentiality of any employee with a communicable disease. Therefore, the knowledge that any employee has a communicable disease will be confined to those persons who have a direct need to know as determined by the Superintendent of Schools. Those persons will be provided with appropriate information and made aware of the requirements of confidentiality. 803.6 - Recommendation of Health Review Team The HRT shall consult with the affected employee's physician regarding any suspected case of comrnunicable diseases. The HRT shall conclude, within 72 hours after first being informed, its fact finding and report a recommendation to the Superintendent of Schools. After receipt of the above information and recommendations, the Superintendent of Schools shall determine the placement of the affected employee. In the case ofan employee where exclusion from the work site is in the best interests of all, the worker is eligible for all leave provisions as are all other school district employees. 803.7 - Possibility of Exclusion Guidelines In the case of an employee who has a human retrovirus variously labeled Human lmmunodeficiency Virus (HIV), and when certain health conditions in the school environment (e.g. measles or chicken pox) which could threaten their health, the physician of the employee will be notified by the school nurse. Exclusion from the classroom or the work place will be at the discretion of the affected employee's physician. 803.8 Education Regarding Communicable Diseases The Idaho Falls School District shall take steps as determined by rhe Sup€rintendent of Schools to educate parents, students, and school employees regarding communicable diseases and their transmission. Such education would serve to minimize the risk of transmission to others, and to assist efforts to provide the best educational setting for infected students and a safe work environment for infected employees. Section 800-5 Idaho Falls School District #91 804.0 . RE-ASSIGNryIENT Faculty members may be reassigned or transferred when, in the judgment of the Superintendent, or designee, the move will result in increased effectiveness in the classroom. Reassignment can be initiated by a teacher seeking transfer, by the principal of the teacher, or by the administration. A list of all professional vacancies within the District will be compiled and posted in each building before the 156dayof May each year. Any professional siaff member may obtain an updated list anytime before the start ofthe next school year. A written request for reassignment stating reasons and listing possible benefis for the District shall be submitted to the Superintendent not later than May 20 preceding the next school year. The Superintendent, or designee, will approve or disapprove the request, in writing to the applicant, at the earliest possible date. Transfer or reassignment may be made at any time because of extenuating circumstances or emergencies. (See Negotiated Master Contract) The Board of Trustees has the obligation and responsibility to discontinue programs and reduce staff to operate within rhe constmints of its financial capabilities. The decision to continue or discontinue programs and services shall be made by the Board on recommendation from the superintendent and administrative staff. The administration will seek input from the Representative Organization relative to the discontinuation of programs and services. The Board recognizes that its primary purpose is to provide instructional programs and services to the students of this Distdct. Toward that end, the Board agrces to examine revenue sources including the consideration of authorizing an override election to avoid staff and progmm reductions. Further, all aspects of the district's operations will be considered when making any reductions. Section 800-6 Idaho Falls School District #91 The request will be studied and evaluated by the Superintendent and any other administrative penonnel who would be involved in the transfer. 805.0 . REDUCTION IN FORCE 805.1 - Reduction in Personnel A. Procedure for Reduction of Teaching Staft In the event the Board of Trustees adopts a reduced educational program by reason of its financial necessity, including, but not limired to; declining enrollment, levy failure, decreased state or local funding, or decreased federal funding, those staff members who will be laid off or contract nonrenewed, or adversely affected in contract status will be identified by using the following procedures: The District will determine, as accurately as possible, the total number of certificated staff members leaving the District for reasons of retirement, family transfer, normal resignations, leaves, discharge or nonrenewal, etc., and these vacancies will be considered to determine the number of layoffs required. 2. I-eave of Absence: In addition, other reductions shall be made by inviting staff memben with at least.one (l) year of experience to apply for one (1) year leave of absence without pay. The Superintendent shall recommend favorable action by the Board for any applicant if the ganting of such leave would eliminate the necessity for lay-off or contract renewal. Any staff member taking such leave of absence shall be entitled to re- employment by the District following the expiration of the leave period unless such person would otherwise have been laid off or contract nonrenewed under these staff retention procedures. In which case, the staff member shall be placed in the employment pool established in these procedures and be subject to re-employment as therein provided. Staff members taking one (l) year leave of absence shall be responsible for providing the District with their mailing addresses and any changes thereof during their leave period. Any staff member entitled to re- employment following the expiration of the staff member's one (l) year leave of absence shall continue to be subject to the provisions appticable to state law and the provisions of the applicable staff retention procedures in the same manner as if actually employed by the district during the leave period. Section 800-7 Idaho Falls School District li9l l. Determination of Vacant Positions: Vacant positions will be filled by transferring currently employed staff members within the District unless by reason of certification, training and/or experience, no qualified person is available. Employees provided leave of absence as herein provided shall be entitled to participation in District sponsored benefit programs as set forth in paragraph 8G. 3. Certification: To ensure that the certificated staff member recommended for retention will be qualified to implement the educational program determined by the Board, all certificated staff members must possess a current valid Idaho State Certificate as may be required for the position available. 4. EmploymentCategories: Elementary certificated staff members will be considered for retention in one category (K-8). Secondary certificated staff memben (7-12) will be considered for retention in subject matter areas or departments. Each subject matter area or department is a category defined by, but not limited to, one of the following: science, math, social studies, language arts, industrial arts, physical education and health, home economics, business education, music, art, individual language (e.g. French, Spanish and German). Other categories will be determined by the administration. Other nonsupervisory certificated staff members will be considered for retention according to their specialties as endorsed on their certificates: Special Education Personnel - (by field or specialty.) Vocational Teachers - (by field specialty.) Psychologists Nurses CounselorVSocial Workers Other Specifi c Specialties 5. Retention of Employment Category c Each certificated staff member will, in accordance with the criteria set forth in paragraph .46 hereof, be considered for retention in the category or specialty appropriate for which they have been contracted. Certificated staff members may also be considered for retention in such additional categories, specialities, and subject matter areas which they are not teaching but are currently certificated to teach with proper state endorsement. Section 800-8 Idaho Falls School District lfg l The following categories and specialties are established to ensure the qualifications of personnel assigned to retained positions: a. b. 6 All written requests for consideration in additional categories and/or specialties shall be submitted in writing within five (5) working days after the request for such information is made by the Superintendent, or his/her designee. No staff member shall be considered for retention in a position of higher rank than the position held by such staff member at the time of the implementation of these procedures. District salary structure as of the time of the implementation of these procedures shall determine whether a position is "of higher rank" than the posirion currently held by the staff member. In the event an instructional program or service is entirely discontinued by the Board and the person(s) employed therein are not certificated to work in another position, then by necessiry, that pefion(s) will be laid off or contract nonrenewed regardless of seniority within the district. Selection Within Employment Caregories: Certificated staff members shall be considered for retention in available positions within the categories or specialties for which they qualify under paragraph 4a hereof. In the event that there are more qualified staff members than available positions in a given category or speciality, the following criteria shall be used to determine which staff members shall be recommended for retention. a.Total seniority as a certificated staff member with this School District shall be the basis for retention for those categories and specialties identified in paragraph A4 above. Within each such category or speciality, the staff member having greater seniority shall be retained. In the event ties exist, the staff member having the highest degree or next highest number of college or university credits beyond the B.A. degree as recorded in the personnel office as of March 15, of the current school year, shall have preference. Total teaching experience will be the next factor considered for retention. If ties remain, the staff member to be retained shall be determined by drawing lots among the tied staff members. Seniority within the meaning of this policy shall be based upon the number of years of most recent continuous employment by SchoolDistrict No. 91. Although the District has recognted the ieaching b Section 800-9 Idaho Falls School District #91 Staff members will be considered for additional categories and/or specialization only if they do not qualify for retention in the category or specialty appropriate to the position held at the time of the implementation of these procedures. experience outside the District for placement on the salary schedule, it is the intent of this Reduction in Force policy to determine seniority on the basis of most recent continuous employment with this district. By the application of this policy, reduction in force will affect those teaching under a non-continuing contract prior to affecting those teaching under a continuing contract. 7. Action by Superintendent: The provisions of paragraphs Al through .4.6 above shall be implemented as soon as possible after the identification of the need for a reduced educational program. 8. Employment Pool: a.All cerrihcated staff members who are not recommended for retention in accordance with these procedures shall be taid off or contract nonrenewed and placed in an employment pool for possible re-employment during the first school year immediately following his or her placement in the employment pool. Employment pool personnel will be given the opportunity to fill open positions within the categories or specialties identified in A4 for which they are qualified under paragraph A5. If more than one such staff member is qualified for an open position, the criteria set forth in paragraph ,4,6 shall be applied to determine who shall be offered such a position. Any staff member wishing to remain in the employment pool for a second year shall notify the Superintendent, or designee, in writing between June I and June 30 ofhis or her first year in the employment pool. If such notification is not received, the name of any such staff member shall be dropped from the employment pool. Employees remaining in the employment pool will be notified by the district of this obligation. The notice will be sent to the employee at their last known address. When a vacancy occurs for which a person in the employment pool qualifies, notification from the School District to such individual will be by certified mail or by personal delivery. Such individual will have five (5) calendar days from the receipt of the letter to accept the position. If an individual in the employment pool fails to accept a position for which he or she is eligible, such individual will be dropped from the employment pool. Any certificated staff member receiving written notice of lay off or contract nonrenewal pursuant to the provisions of this policy shall be eligible for a "special leave of absence" without pay upon written application directed to the Superintendent or his/her designated representative and received not more than ten (10) days following receipt of the nonrenewal notice. Staff memben electing to take a Section 800-10 Idaho Falls School District #91 b d. c. It is recognized that certificated staff members of the District holding administrative or supervisory positions and not provided for under the provisions of this policy, may be eligible under applicable Board policy and administrative procedures for retention in one or more of the employment categories identified in paragraph 4 above. 10. Reduction in Administrative Staff: In the event the Board of Trustees adopts a reduced educational program by reason of financial necessity, including, but not limited to, levy failure, decreased state support, and/or declining enrollment, those certificated employees holding administrative or supervisory positions (administrators' herein) who will be retained to implement the district's reduced or modified program, and those administrators who will be terminated from employment or adversely affected in contract status will be identified pursuant to the provisions of the administrative procedures which follow: Section 800-l I Idaho Falls School District #91 9 "special leave of absence" shall be placed in the employment pool established under paragraph 8a above and shall be considered for re- employment together with other staff members in the employment pool. The personnel file of any person taking a "special leave of absence" shall be amended to reflect that status and all references to the nonrenewal of such staff member's contract shall be removed from the staff member's personnel file. Personnel taking a "special Ieave of absence" shall enjoy the same rights and privileges applicable to the case of other leaves of absence without pay.e. The District will utilize employment pool personnel as substitutes on a first priority basis.f. The provisions of this paragraph 8 shall be applicable to all employees laid off or contract nonrenewed under the terms of this policy and also to all persons having employment pool status under any prior leave of absence. To the extent that any conflict exists between the recall procedures of this policy and any prior leaves of absence, the provisions of this policy shall govem the recall rights of persons having employment pool status under any prior leave of absence.g. While a staff member is on leave and remaining in the employment pool, he or she shall have the option to remain an active participant in group insurance programs if such an arrangement is agreeable to the carrier and the Distdct. Any such arrangement shall be at no cost to the district, and all premiums are due as determined by the district and the carrier. B. Administrative Procedures: Determination of Vacant Positions: The District will determine, as accurately as possible, the identity of administrators known as of April 1 leaving the District for reasons of retirement, family transfer, normal resignations, leaves, discharge, or nonrenewal, etc., and these vacancies will be taken into consideration in determining the number of available administrative positions for the following year. Certification: Possession of any valid Idaho State Certificate which may be required for the position under consideration shall be prerequisite for retention. Employment Categories: Each administrator shall be considered for rctention by employment categories as follows: a.Building administrators will be considered for retention in the following categories: Senior High Principals Junior High Principals Elementary Principals Senior High Assistant Principals Junior High Assistant Principals Other administrators, including, but not limited to, assistant superintendents and coordinators, will be considered for retention in their fields of specialty and not as separate categories. Each administrative field of specialty shall be considered to be a separate and distinct category. District administrative organization shall be taken into consideration in determining the field of specialty for an individual administrator. Each administrator in accordance with the criteria set forth in paragraph 5 hereof, shall be considered for retention in the employment category appropriate to the position held at the time of the implementation of these procedures. If an administrator does not qualify for retention in the employment category appropriate to the position held at the time of the implementation of these procedures, he or she shall also be considered for retention in such additional employment categories as he or she may be qualified for pursuant to the following criteria:a. An administrator whose current position involves the direct supervision of other certificated employees shall be considered for retention in the employment category or categories appropriate to the supervised employees; in this regard an elementary principal Section 800-12 Idaho Falls School District #91 2 3 b 4. Retention of Employment Category: satisfies the requirements of this paragraph with respect to the K-6 teaching category. An administrator shall be considered for retention in other employment categories if he or she has had a minimum of one (l) year full-time professional experience teaching or performing in such additionai categories. Selection Within Employment Categories: Administrators shall be considered for retention in available positions within the categories for which they quatify under paragraph 4 above. In the event that there are more qualified administrators than available positions in a given category, the following criteria shall be used to determine which administrators shall be recommended for retention:a. Total seniority as a certificated employee, less any seniority attributable to any position of lower rank than the position or category under consideration, shall be the basis for retention for those employment categories identified in paragraph 3 above. Within each category the senior employee shall be recommended for retention. In the case of equality of seniority, the determining factor will be total seniority as a certificated employee. If ties exist, the employee having the highest degree or next highest number of credits beyond the B.A. degree as recorded in the personnel office as of March 15 of the current school year, shall have preference. If ties remain, the employee to be retained shall be determined by drawing lots among the employees who tie. "Seniority" within the meaning of this paragraph shall mean years of certificated experience of the nature eligible for recognition by the district which is limired to employment by this district. In the event an administrator is not eligible for retention in any category or specialty identified in paragraph 3 above, but is eligible to be considered for retention in one or more teaching or other nonsupervisory certificated employee employment categories pursuant to paragraph 4 above, such as set forth in the Reduction in Force policy with respect to any such employment category, provided, however, that for the purpose of determining seniority for reassignment to a teaching or nonsupervisory position, seniority shall be determined based upon the total years of employment with the district in a supervisory or other staff position. 6. Action by Superintendent: b 5 b The provisions of paragraph I through 5 above shall be implemented as soon as reasonabty possible following the identification of the need toimplement a reduced educational program. The Superintendent shall take Section 800-13 Idaho Falls School Disrricr ifg l such action iu; may be required by statute to nonrenew or adversely affect the employment contracts of affected administrators. 7. Employment Pool Any adrninistrator who is not recommended for retention in accordance with these procedures sha.ll be terminated from employment and placed in the employment pool and shall be given the opportunity to fill open positions within the categories or specialties identified in paragraph 3 above for which he or she is qualified under paragraph 4. If more than one (l) such administrator is qualified for an open position, the criteria set forth in paragraph 5 shall be applied to determine who shall be offered such position. Any terminated administrator shall also be placed in the employment pool identified in the Reduction in Force Policy in the event such administrator is qualified to be considered for reemployment in any nonsupervisory certificated employment category pursuant to paragraph 4 above. It shall be the responsibility of each administrator placed in the employment pool to notify the Superintendent, or his or her designee, in writing between January 2 and January 3l if such administrator wishes to remain in the employment pool. If such notification is not received, the name of any such administrator shall be dropped from the employment pool. The district shall make a reasonable effo( to notify administrators remaining in the employment pool of this obligation. When a vacancy occurs for which persons in the employment pool qualify, notification from the School District to any individual will be by certified mail or by personal delivery. Such individual will have five (5) calendar days from the receipt of the letter to accept the position. If an individual fails to accept a position offered, such individual will be dropped from the employment pool. 806.0 -TI-rrDENT TEACHTNG The Board recognizes the responsibility of the school system for cooperating with teacher training institutions in the placement of student teachers. The superintendent and his/her staff are directed to prepare regulations governing the placement of student teachers which will: a b c d 1 Provide for placement of student teachers with outstanding teachers who will serve as their supervisors. Section 800-14 Idaho Falls School District #91 ) 3 4 Direct that classroom teachers assume the major portion of teaching time but protect them from excessive supervisory responsibilities toward student teachers. Ensure that students are not overexposed to student teaching, either in one year or during several years, as they progress through school. Ensure placement of student teachers without regard to race, religion, color, sex, creed, or national origin. If at any time a student teacher becomes unacceptable, the District reserves the right to refuse that student teacher further teaching experience within the District. Placement on the District's salary schedule is based on qualifying education and experience. The salary schedule is adopted annually by the Board and lists criteria that are used in determining placement. To receive credit for an actual year of experience, a teacher must have taught seven (7) months on a full time assignment or at least 50 percent of a school day for a full year. For new hires, prior experience in the United States or its territories, in grades K-12 in public schools, or state accredited parochial, or private schools, may be accepted as per the Negotiated Master Contract. Credits for advancement on the salary schedule must be verified by an official transcript from an institution accredited by a nationally recognized accrediting association. Extra pay will be allowed for recognized special services not included in base contracts according to the approved schedules. 808.1 - Definitions Benefits are defined to be the accumulation of sick leave, other special leaves as listed in this section, paid holidays, voluntary or involuntary payroll deductions, and insurance coverages offered by the District. 808.2 - Full-Time/Part-Time Assignment A full+ime assignment is an assignment requiring a time commitment of at least 507o of the normal teaching day or 20 or more hours per week for 5 or more consecutive months. All other assignments :ue considered part{ime Section 800-15 Idaho Falls School District #91 807.0 . SALARY PLACEMENT SCHEDIn,E 808.0 . BENEFITS 808.3 - Full-Timey'Part-Time Certified Employees A full-time certified employee is one who fills a full-time assignment. Those not meeting this criteria are considered part.time or casual certified employees. 808.4 - Benefit Criteria All full+ime certified employees will receive benefits as defined above and described below. A full time cedfied employee filling a part{ime assignment will not receive additional benefits due to the pan-time assignment 808.5 - Payroll Deductions Open Enrollment Every year the District will hold an open enerollment period from September l't through October l5th. During this time employees may:. Change their medical and/or dental insurance coverage without a qualifying event. . Make application to join the certified or classified sick leave banksr Enroll in income protection, cancer, intensive care and other insurances. The District shall provide a Cafeterial Plan with a Premium Only Plan and a Flexible Spending Plan. Returning full-time employees must enroll by August 3l't each year to be able to participate in the Flexible Spending Plan. New full-time employees may enroll at the time of full-time employment. Federal and State Income Taxes Federal and state income taxes will be withheld from all compensation received by employees at the established rates and in accordance with the W-4 form completed by the employee. Certain tax sheltered benefits as provided for by law and the District will be allowed. Social Security Social Security will be withheld from all compensation received by employees at the established rate. Employee's contributions are matched by the State of Idaho. Again, certain tax sheltered benefits as provided for by law and the District will be allowed. Public Employee's Retirement System All full-time employees must contribute to the Public Employee Retirement System of Idaho. Amounts will be withheld from all compensation received at the established rate. Retirement contributions are sheltered from State and Federal income taxes. The District is required to contribute to Public Employee Retirement System of Idaho based on the established employer rate. Section 800-16 Idaho Falls School District #91 I , J 4 5 6 Credit Union The services of a credit union are available to all employees of the school district. Payroll deduction is available upon request. Tax Sheltered Retirement Plans Tax sheltered retirement plans, offered and sold by companies recognized and licensed by the State of Idaho Department of Finance and/or the State of Idaho Department of Insurance and meeting the criteria as established by the Board for payroll deductions, are available to employees desiring to shelter their regular income from State and Federal income taxes. Enrollment in these programs and adjustment to existing premiums may be made twice annually. Employees may also contribute to the Public Employee Retirement System of Idaho 401(k) Choice Plan. Voluntary Contributions for Charity Employees may elect to contribute to the United Way or the Idaho Falls School District 91 Education Fund through payroll deduction. Other Deductions Other payroll deductions are available for various association dues and insurance programs. Certain criteria set by the Board must be met by programs and/or companies in order to qualify for payroll deduction. Information is available through Human Resources or the Negotiated Master Contract regarding other payroll deductions. 808.6 - Insurance Coverages Worker's Compensation As required by law, School District #91 is covered for injuries received by employees during the course of their work for both medical costs and time lost because of industrial related accidents. An employee who is unable to work due to an industrial accident will not receive salary compensation from the District for those days he./she is unable to work. Such compensation will come from the State Insurance Fund paid directly to the injured employee. In cases where the sums paid amount to less than what the employee would otherwise have eamed, that employee may elect to use his/her accumulated sick leave to compensate for the difference. Sick I-eave Bank applications cannot be granted during the period of payment from the State lnsurance Fund. The combination of amounts paid to an injured employee from both State Insurance Fund and from sick leave accumulation are not to exceed the amount paid should the employee never have been absent because of injury. All evidence of amounts paid from State Insurance Fund must be submitted for review to the payroll office prior to approval for the use of sick leave compensation. Section 800-17 Idaho Falls School District #91 '7 8 9 I 2. Medical, Dental, and Life Insurances These insurance coverages are provided on a cooperative basis in which the District normally assumes the cost of the employee's premium for individual coverage. Provisions have been made so that the spouses and dependents of employees can be covered under these programs. Premiums for these coverages are bome by the employee and are made through payroll deductions. New full-time employees have thirty 30 days from date of full-time employment in which to enroll in these programs. If an employee desires coverage under this program, it is hiVher responsibility to be sure that they are enrolled. After the initial enrollment period, any employee desiring to enroll or desiring changes in coverages will be subject to an extended waiting period and/or proof of insurability. New arrivals are not subject to these conditions. An employee may cancel coverages at any time subject to the qualifying event restrictions goveming premium only plan elections. 809.0 - LEAVES 809.1 - Sick Leave Sick leave will be accumulated by all fullrime employees at the beginning of their full+ime assignment each year based upon the number of days worked per year. Sick leave shall be allowed to accumulate from year to year with no limit. Employees who use all of their sick leave accumulation and are unable to retum to work due to continued illness may apply to the Certified Sick Leave Bank or Classified Sick kave Bank, if they are a member, for additional sick leave. Membership and the awarding of sick leave grants are subject to the specific rules of the appropriate sick leave bank. This leave may be used for illness or personal leave. Its use is not restricted except when the employee uses sick leave for more than seven (7) consecutive days in any year. In that event, the employee must provide the District with acceptable documentation that indicates that the leave is a direct result of personal illness, family illness or a death in the immediate family of the employee or spouse. Additional days beyond the seven (7) consecutive days may be granted upon written request to the Superintendent. No payments for unused sick leave will be paid to the employee upon termination of employment with the school District. upon retirement, accumulated sick leavewill be converted to a sick leave entitlement benefit in accordance with Idaho code. This entitlement may be used to pay for medial, dental and/or life insurance after retirement. Section 800-18 Idaho Falls School District #91 Sick leave cannot be used in advance of being eamed. In accordance with Idaho Code, unused sick leave can be transferred between districts if the employee terminates employment with School District #91 to take employment in another Idaho school district. Employees leaving School District #91 should notify the payroll clerk so that a certification of the amount of accumulated leave can be sent directly to the new place of employment. Proof of illness may be required at any time. The District reserves the right at its own expense, to require additional medical examination of any person requesting leave under provision of this section.. l. Use of Sick Leave During Pregnancy The use of sick leave for matemity-related illness will be treated no differently than any other illness. 2. Premiums for Fringe Benefits While On an Approved Leave Without Pay If the number of days between the end of the use of paid leave and the return to work by the employee is twenty (20) days, (or three (3) calendar weeks,) or less, then the District will pay all premiums for the insurance programs for the employee. If this time is greater than twenty (20) days, then it will be the responsibility of the employee to pay any insurance premiums if he/she desires to retain the coverage during the time he/she is on leave. Any teacher desiring matemity, paternity or parental leave must submit a written request to the Assistant Superintendent for Instruction, and receive approval from the same. 809.2 - Professional Leave Professional organization: See Negotiated Master contract between school District No. 91 and the Representative Organization of certificated personnel. Professional Meetings: Professional leave may be requested by any member of the teaching staff for the purpose of attending professional meetings, workshops, conferences or seminars sponsored by an educational agency oi organization, intenchool or intra-school visitations, or other appropriate activiti;s. professional leave may be granted to those teachers who wish to participate in such activities, upon submitting a written request through their buirding principal not less than one(1) week prior to the professionar meeting, outrining the purpose and projected cost ofthe conference. Teachers will be compensated for professiona.l leave at their regular rate of pay. Section 800-19 Idaho Falts School District #91 809.3 - Leaves of Absence for Other Reasons kaves of absence for extended periods of time may be granted from time to time to accommodate special conditions or needs of the staff. Each case will be considered on its own merits and will be subject to the following conditions:l. The individuals use the time for the purpose stated in their petition for consideration.2. kaves of absence shall not exceed one school year. Extensions, if desired, must be sought by re-application.3. Acceptance of a leave of absence under this policy holds in abeyance accrued benefits for the employee except that if he/she is rehired, he./she will be given credit for prior service and regain all benefits previously accrued.4. [raves of absence are granted with the understanding and ageement by the applicant that, notwithstanding any other contractual provisions, reinstatement at the conclusion of the leave of absence will depend upon the availability of funds and a teaching assignment for which he/she is qualified, and that his/trer qualifications for the assignment are at least equal or better than the qualifications of any other applicant for the position being sought.5. Application for the leave of absence and the acceptance of terms of the leave of absence must be expressed in writing by the applicant.6. The recipient of a leave of absence must notify the District administration of his/her intent to retum by April I of the next employment year. 809.4 - Considerations For Leave Without Pay Appreciating the importance of the physicat presence of the teacher in the classroom, and recognizing the loss to student achievement when the teacher is absent, there are occasions during the school year when a teacher will request leave for personal reasons beyond the number of days allowed under the terms of the Neeotiated Master Contract. Such leave is considered as leave without pay. Unless it is approved by the appropriate administrative authority, it could represent a breach of contract. It is most difficult tojustify a teacher's absence for extended personal reasons to patrons and to colleagues unless the request has an overriding need that cannot be met otherwise. Such requests are generally discouraged for the obvious reasons. When such leave is considered to be of the utmost importance on the part of the individual, a rcquest must be submitted in writing through the app.opriat" administrative channels. To be approved, the event that would prompt such a request must be truly unique in nature, relating to something that could not bi accomplished outside the scheduled school year, and be a rare occurrence in the tenure of the staff member. Additionally, the timing and duration of the absence must be such that it does not unduly present activities or obligations that cannot be adequately covered or delegated to someone else. Section 800-20 Idaho Falls School District #91 These administrative guidelines would influence the evaluation of any request sent forward and would be used to establish consistency in the decision-making responsibility. 809.5 - Military Leave District #91 shall be in strict compliance with federal laws relating to military leave. District #91 takes the position that, where possible, mititary leave should be financially neutral to the district and employees taking such leave. This means that the district will cooperate with employees on military leave to maintain their contracted school district salary for up to 190 days (one school year), but that the employee should not profir (at district expense) by being on leave. When military salary (including allowances, i.e. housing allowances) is equal to or higher than the school district salary, the employee is eligible to take seven days from accumulated leave from the date the military leave begins. Additional accrued salary shall be paid as requested by the employee. When military salary (including allowances, i.e. housing allowances) is less than rhe school district salary, the following procedures are to be used in the order they are presented: l. The employee is eligible to take seven days from accumulated leave from the date the military leave begins.2. The employee's accrued salary shall first be used to make up the difference between military and school district salary.3. Once accrued salary has been consumed, the district shall pay an amount per day that does not exceed the employee's daily rate of pay, less the cost of the substitute teacher, For example, ifthe daily rate of pay = $160 and the cost of the substitute is g90; then up to $70 a day is available to level military pay with school disrrict pay.4. Once the difference between the employee's pay and the substitute's salary has been consumed, the employee may use accumulated leave to make up the salary difference.5. Under these provisions, it may be possible that the employee's combined mititary and school district compensation does not equal what the person was receiving as a full time district employee. The combined use of #s 24 of the above procedures may not exceed 190 teacher conrract days, at which time the school district's financial responsibility shall end, regardless of the number of times a person is called into active militrry dury. Section 800-21 Idaho Falls School District #91 Benefits shall be awarded on rhe following basis: l. District benefits will cease at the point in time that the employee receives miliury benefits. Districr benefits will resume at the point in time miiitary benefits end for theemployee. Employees shall be responsible for the costs associated with maintaining - dependant coverage during the period of thet military leave.2. The employee is responsible for providing aI documintation that rerates to any salaryor benefit payments beyond the initiar seven days of leave paid from accumurated teaveand their accrued salary.3. The district w r work with the employee in sequencing payroll to ensure that apaycheck is not missed as the employee transitions from school district to miritary pay. For the purpose of determining experience placement on the salary schedule, military leave shall count the same as if the employee was teaching. 809.6 -Other Leave See Negotiated Master Contract between School District No. 9l and the Representative Organization of cenificated personnel. 810.0 - SITtsSTITUTE PAY The administration will make every attempt to hire the most qualified substitutes for teachers who are absent from their classrooms. 810.1 Long Term Substitutes An individual substituting on a long-tern basis for the same teacher in the same assignment will be paid at the current daily substitute rate for the first ten (10) days. Beginning with the eleventh (l lh) day, and for as long as the individual is substituting for that same teacher in the same assignment, he/she shall be paid at a higher rate. Permanent record folders will be kept on all certificated personnel. These records shall constitute a chronological and historical record of all data pertinent to the Section 80O-22 Idaho Falls School District #91 A long-term substitute will revert back to the regular substitute rate for ten days for any absence other than personal illness, emergency sickness in family, death in family or as excused by the Assistant Superintendent. Any absence will not be counted as part of the ten days. 810.2 Short Term Substitutes Short+erm substitute teachers will be paid on the following schedule:l. A substitute working up to and including 3.5 hours (excluding the lunch period) will receive one-half (V2 of the daily rate. Substitutes working more than 3.5 hours will receive the full daily rate. Starting time for determining the above mtes is the official time teachen are to be on duty n the school in which the substitute is working.2. When a substitute is catled but not needed, he/she will be paid a $15 show-up fee.3. A substitute working more than one assignment in a single day will never receive more than one day of pay.4. An individual substituting for a paraprofessional will receive an hourly substitute aide rate and should report that assignment on a substitute paraprofessional timecard. 811.0 -PERSONNE L RECORDS Teachers shall be expected to continue their educational development during their service in the District schools. It will be the responsibility of each certificated staff member to take classes or participate in workshops or other self-improvement activities sufficient to keep current and maintain the skills required for the professional position. employment history of the employee. Items to be included, but not limited to, are application forms, personal resumes, current payroll deduction authorizations, annual performance data, evaluation reports, and other data deemed pertinent. 812.0 - PROFESSIONAI,GROWTH It is the responsibility of each staff member to conduct himself or herself in such a manner that reflects honor and dignity on the staff member, the School District, and the educational profession. 813.1 - Non-School Employment Employees shall not engage in any other employment or in a private business during the hours necessary to fulfill appropriate assigaed duties. 813.2 - Staff Potitical Activities The Board recogrizes that employees of School District No. 9l have the same fundamental civic responsibilities and privileges as other citizens, .rmong these arc campaigning for an elective public office and holding an elective public office. In connection with campaigning as a candidate, or for a candidate seeking public office,it shall be considered contrary to policy for school system facilities, equifment, or supplies to be used at any time, or for there to be any involvement of sysiem personnel during the work day, or for there to be any encroachment on the time oi the work day. Any employee with District No. 9l who is elecred to an office and unable to fulfillhis/her contract or obligations, wilt forfeit all pay white service in office. Theemployee will be alrowed to retum to his/her poiition upon compretion of hivher dutieswithout loss of tenure, fringe benefits, etc. 813.0. STAFF CONDUCT Section 800-23 Idaho Falls School District #91 813.3 Employee Sexual Harassment (Adoption: September 28, L999) Each individual has the right to work and learn in an atmosphere which promotes equal opportunities and prohibits discriminatory practices, including sexual harassment. At Idaho Falls School District #91 sexual harassment, whether verbal, physical or environmental, is unacceptable and will not be tolerated, The sexual harassment of any employee or recipient of service rendered by the District is absolutely forbidden. Definition of Sexual Harassment: For the pulposes of this policy, sexual harassment is defined as unwelcome or unwanted conduct of a sexual nature (verbal or physical) when: Submission to or rejection of this conduct by an individual is used as a factor in decisions affecting hiring, evaluation, promotion or other aspects of employment. This conduct substantially interferes with an individual's employment or creates an intimidating, hostile or offensive work environment. Examples of sexual harassment include, but are not limited to: unwanted sexual advances; demands for sexual favors in exchange for favorable treatment or continued employment; repeated sexual jokes, flirtations, advances or propositions; verbal abuse of a sexual nature; graphic, verbal commentary about an individual's body, sexual prowess or sexual deficiencies; leering, whistling, touching, pinching, assault, coerced sexual acts or suggestive insulting. Obscene comments or gestures; display in the workplace of sexually suggestive objects or pictures. This behavior is unacceptable in the workplace itself and in other work-related settings such as business trips and business-related social events. tr. Individuals Covered Under The Policy: This policy covers all employees and recipients of services provided by the district. Idaho Falls School District #91 will not tolerate, condone or allow sexual harassment, whether engaged in by fellow employees, administrators, supervisors, students or patrons. The district encourages reporting of all incidents of sexual harassment, regardless of who the offender may be. Section 800-24 Idaho Falls School District #91 A B I m. Establishing a Sexual Harassment Awareness Program: Idaho Falls School District #91 will inform employees of its zero tolerance policy for sexual harassment by providing a copy of the Board of Trustees sexual harassment policy to each employee. Employees will be made aware of the procedures for reporting a sexual harassment complaint. IV. Reporting a Complaint: While Idaho Falls School District #91 encourages individuals who believe they are being harassed to firmly and promptly notify the offender that his or her behavior is unwelcome, the District also recognizes that power and status disparities between an alleged harasser and a victim may make such a confrontation impossible. In the event that such informal, direct communication between individuals is either ineffective or impossible, the following steps should be followed: A Notification of Appropriate Staff Individuals who believe they have been subjected to sexual harassment should report the incident to their building principal or supervisor or to the Human Resources Department. If the building principal or supervisor resolves the complaint in an informal manner, the principal or supervisor must file a confidential report to the Human Resources Department about the complaint and resolution. This enables the district to be aware of any pattern of harassment by a particular individual. Principals and supervisors are encouraged to consult a trained member of the district's sexual harassment committee before taking action. B. Description of Misconduct An accurate record of objectionable behavior or misconduct is needed to resolve a formal complaint of sexual harassment. Verbal reports of sexual harassment must be reduced to writing by either the complainant or the individual(s) designated to receive complaints, and be signed by the complainant. Individuals who believe they have been or currently are being harassed should maintain a record of objectionable conduct in order to effectively prepare and corroborate their allegations. While the District encourages individuals to keep written notes in order to accurately record offensive conduct or behavior, the District hereby notifies all employees that, in the event that a lawsuit develops from the reported incident, the complainant's written notes may not be considered privileged information, and therefore, confidential unless such notes were originally made in anticipation of litigation. C Timeframe for Reporting Complaint. Idaho Falls School District #91 encourages a prompt reporting of complaints so that rapid response and appropriate action may be taken. Howevei, due to Section 800-25 Idaho Falls School District #91 the sensitivity of these problems and because of the emotional toll such misconduct may have on the individual, no limited timeframe will be instituted for reporting sexual harassment complaints. I-ate reporting of complaints will not in and of itself preclude this firm from taking remedial action. D Protection Against Retaliation The District will not in any way retaliate against an individual who makes a report of sexual harassment nor permit any employee to do so. Retaliation is a serious violation of this sexual harassment policy and should be reported immediately. The District will not in any way retaliate against an individual who makes a report Any person found to have retaliated against another individual for reporting sexual harassment will be subject to the same disciplinary action provided for sexual harassment offenders. Investigating the Complaint:A. Confidentiality Any allegation of sexual harassment brought to the attention of the sexual harassment committee will be promptly investigated in a confidential manner so as to protect the privacy of persons involved. Confidentiality will be maintained throughout the investigatory process to the extent practical and appropriate under the circumstances.B Identification of lnvestigators Complaints will be investigated and resolved by the person on the District's sexual harassment committee to whom it was reported. In addition, any of the following individuals may be included in reviewing the investigation and outcome: Superintendent, Assistant Superintendent of Curriculum and Instruction, Assistant Superintendent of Business and Operations, Human Resources.C. InvestigationProcess In pursuing the investigation, the investigator will try to take the wishes of the complainant under consideration, but should thoroughly investigate the matter as he/she sees fit, keeping the complainant informed as to the status of the investigation. Steps to be taken in the investigation include:o Confirm name and position of the complainant.o Identify the alleged harasser.. Thoroughly ascertain all facts that explain what happened. Questions should be asked in a nonjudgrnental manner.. Determine frequency/type of alleged harassment and, if possible, the dates and locations where alleged harassment occurred.o Find out if there were witnesses who observed the alleged harassment.o Ask the individual how he/she responded to the alleged harassment. Section 800-26 Idaho Falls School District lfg l Determine whether the harassed individual consulted anyone else about the alleged harassment and take note of who else knows and their response to the disclosure. Develop a thorough understanding of the professional relationship, degree of control and amount of interaction between the alleged harasser and complainant. (Does the person control compensation, terms of employment or promotions? Do these individuals work in close proximity to one another and/or on the same projects?) Determine whether the alleged harasser has carried out any threats or promises directed at the complainant. Does the complainant know of or suspect that there are other individuals who have been harassed by the alleged harasser? Has the complainant informed other administrators or supervisors of the situation? What response, if any, did complainant receive from these individuals? Ask complainant what action he/she would like the district to take as a consequence of the harassment. When first interviewing the alleged harasser, remind him/her of the District's policy against retaliarion for making a complaint of sexual harassment. VI. Resolving the Complaint: Upon completing the investigation of a sexual harassment complaint, the District will communicate its findings and intended actions to the complainant and the alleged harasser. If the investigator together with any appropriate review committee, finds that harassment occurred, the harasser will be subject to appropriate disciplinary procedures, as listed below. The complainant will be informed of the disciplinary action taken. If the investigator, together with a review committee, determines that no sexual harassment has occurred, this finding will be communicated to the complainant in an appropriately sensitive manner. In the event that no resolution satisfactory to both parties can be reached based on theinitial investigation, the matter may be resolved through the District's grievance procedures. a A. Discipline. Individuals will be severely disciplined, up to and including discharge. Appropriate Individuals found to have engaged in misconduct constituting sexual harassment discipline will be determined by the Superintendent and.ior the Assistant superintendent of curriculum and Instruction and/or the Assistant Superintendent of Business and operations. In addressing incidents of sexual harassment, the district's response, at a minimum, will inilude reprimanding theoffender and preparing a written record. Additional action may include: referral to counseling, withholding of a promotion, reassignment, temporary suspension wirhour pay, or termination. Although the DiJtrict's ability todiscipline a non-employee harasser (e.g. patron,iupplier) is limited by the Section 800-27 Idaho Falls School District #91 degree of control, if any, that the District has over the alleged harasser, any employee who has been subjected to sexual harassment should file a complaint and be assured that action will be taken. B. False Accusations. If an investigation results in a finding that the complainant falsely accused another of sexual harassment knowingly or in a malicious manner, the complainant will be subject to appropriate discipline, including the possibility of termination. C. Grievance Process. If either party directly involved in a sexual harassment investigation is dissatisfied with the outcome or resolution, that individual has a right to appeal the decision through the District's established grievance procedures. Vtr. Maintaining a Written Record of the Complaint: The District shall maintain a complete written record of each complaint and how it was investigated and resolved. Written records shall be maintained in a confidential manner in the Human Resources Department. Section 800-28 Idaho Falls School District #91 813.4. HARASSMENT COMPLAINT FORM Position of Complainant: Date of Complain t Name of alleged harasser: Date and Place of Incident or Incidents: Description of Misconduct Evidence of Harassment, i.e., letters, photos:_ I agree that all the information on this form is accurate and true to the best of m knowledge. Signature: Date: Received by: Date: Section 800-29 Idaho Falls School District t*9l v Name of Compluirurt, List any witnesses that were present:_ Any other information: 813.5. WITNESS DISCLOSI.JRX FORNI Name of Witness: Position of Witness: Date of Testimony/ Interview: Any other Information: I agree that all the information on this form is accurate and true to the best of my knowledge. Signature: Date: Received by:_ Date: Section 800-30 Idaho Falls Schoot District #91 Description of Instance Witnessed: Adoption: September 28, 1999 8T4.0. DRUG AN'D ALCOHOL FREE WORKPLACE The abuse of alcohol and/or drugs is a serious threat to the district, its employees and students. Management and employees are equally responsible for maintaining a safe and healthy working environment. For that reason, the district has adopted the following policy: A Publishing a statement notifying all employees of District 91 that: l.l. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the District 9l workplace.2. The possession, consumption, or sale of alcohol on district premises or while on district business is prohibited. (District prope(y includes all facilities, offices, buildings, equipment, automobiles, trucks, vehicles and parking areas, whether owned, leased, used, or under the control of the district.) 3. Employees under the influence of alcohol and/or a controlled substance which impairs judgment, performance, or behavior while on district premises or on district business will be subject to discipline, including discharge. ("Under the Influence" means being unable to perform work in a safe and productive manner or being in a physical or mental condition that creates a risk to the safety and well-being of the individual, students, employees, the public or district property.) 4. Employees who report to work under the influence of alcohol and/or drugs will not be allowed to go to their respective workstations or drive themselves home. Either a family member or driving service will be contacted and arrangements will be made to have the employee driven home.5 Consuming alcoholic beverages and/or abusing drugs while driving any vehicle for district business is prohibited. 6. Any employee found in violation of such prohibitions will be placed on probation and required to complete an established drug or alcohol abuse assistance and/or rehabilitation program or may, at the discretion of the Board of Trustees, be dismissed. (Employees who enter an alcohol or drug treatment program as a condition of continued employment will be required to sign a rehabilitation agreement. If an employee drops out of the program or fails to meet any tenns of the rehabilitation agreement, he/she will be subject to immediate discipline up to and including termination. Section 800-31 Idaho Falls School District #91 1. In compliance wirh rhe Federal Regulations established by the Drug Free Workplace Act of 1988, the Board of Trustees of District 9l certifies rhe district will take such steps as are necessary to comply with the Federal Regulations, including but not limited to the following acts: B Establishing a drug and alcohol free awareness program to inform employees about:l. The dangers of drug and alcohol abuse in the workplace. 2. The Board of Trustees policy regarding maintenance of a drug and alcohol free workplace. 3. Available drug and alcohol abuse counseling, rehabilitation, and employee assistance programs. 4. The penalties which may be imposed upon employees for drug and alcohol abuse violations occurring in the workplace.5. The Board of Trustees policy on testing. C. Providing every employee with a copy of the statement described in paragraph A. Section 800-32 Idaho Falls School District #91 E. Agreeing to notify the Federal Agency within ten (10) days after receiving notice under subparagraph D.2 from an employee or otherwise receiving actual notice of conviction. F 7. Employees who abuse alcohol and,/or drugs off+he-job run the risk of jeopardizing the safety of themselves, their family, the public, and the district. Discipline, up to and including termination, may be imposed whenever such usage interferes with the district's ability to carry out its responsibilities, or increases irs potential liability.8. Reasonable accommodation will be offered to employees who admit to an alcohol problem. 9. The district may discipline, discharge, or deny employment to employees whose use of alcohol adversely affects job performance or conduct to the extent that the employees are not qualified to perform the essential functions of theirjobs. D. Notifying every employee in the statement described in paragraph A that, as a condition of employment, the employee will:l. Abide by the terms of the statement. 2. Notify the district of any criminal drug and/or alcohol statute conviction for a violation occurring in the workplace, no later than five (5) days after the conviction. Taking one of the following actions within 30 days of receiving notice under subparagraph D.2 with respect to any employee who is so convicted.I Taking appropriate action against such an employee up to and including termination, or 2. Requiring such employee to participate satisfactorily in a drug and/or alcohol abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. G. Making a good faith effort to continue to maintain a Drug and Alcohol Free Workplace through implementation of the above policy. tr. The district reserves the right to require any employee suspected of alcohol and/or drug abuse to undergo testing. Employees who refuse to be tested will be subject to discipline, up to and including termination. In addition, any employee involved in an accident in a district vehicle must undergo an immediate test. Refusal to do sounder those conditions may constitute grounds for discharge. Any employee suspected of alcohol and/or drug abuse who refuses to submit to urine and/or blood analysis will be removed from district property and be subject to disciplinary action, up to and including terminiation. Bus drivers will be subject to mandatory testing in compliance with the regulations of the Department of Transportation @OT) Controlled Substances and Alcohol Use and Testing as contained in 49 CFR Part 382. The Board adopts the Code of Ethics of the Idaho Teaching Profession adopted by the Professional Standards Commission and approved by the State Board of Education as a code of ethics and rule of conduct expected of all district teachers. In addition, the Board declares that the responsibilities of staff members towards the code of ethics and conduct in the community is required and should the staff member violate such code of ethics or rule of conduct compromising the effective ability of the teacher to perform hivher professional duties in the district, such violation will be grounds for the termination of the contract. 816.0 . GENERAL El6.l - Travel Outside District Boundaries All such travel for official District #91 business must be approved in advance by the District Superintendent, or his/her authorized representative. I District credit cards may be issued through the business office for official use only.2. Mileage reimbursement for use of private cars must be approved by the Superintendent. The mileage rate is set by the Board of Trustees, and the employee will be paid at the prevailing rate at the time of travel. Section 800-33 Idaho Falls School District #91 815.0 . CODE OF ETHICS OF THE IDAHO TEACHING PROFESSION 816.2 - Travel Within the District Requests for transponadon are handled through the transportation office. Private cars may be used for school business, exclusive of student transportation, but reimbursement must be approved in advance by the Superintendent, or designee. Problems of mutual concern shall be reviewed throughout the year by the president of the Representative Organization and the Superintendent to determine the procedural processes to solve these concems as the need exists. Efforts shall be made to resolve these items in the simplest manner and through the recognized administrative channels. END OF SECTION 8OO Section 800-34 Idaho Falls School District #91 817.0 - SOLVING PROBLEMS OF MUTUAL CONCERN (Revised/Adopted Februery 10, 1994 SECTION 9OO - CLASSIFIED PERSONNEL 9OI.O - DELEGATION OF AUTHORITY AND RESPONSIBILITY 902.0 - CLASSIFIED EMPLOYEES' HANDBOOK Section 900-l Idatro Falls School District #91 901.0. DELEGATION OF AUTHORITY AND RESPONSIBILITY The Board ofTrustees recogr.izes the need for the establishrnent ard efficient operafion of many groups or departrrents to support the prime purpose for which the public schools have been organized. Therefore, the Superintendent ofSchools, being the chiefexecutive officer for the operation of School District #91, is charged with the responsibility of organizing, staffing, and training of personrrcl needed to pmvide support to the educational progranr Accountability for the services rerdered rests with the Superintendent. 901.2 - Responsibility To frcilitate good management, the Superinterdent is empowered to delegate responsibility for major departurents or groups to administrative staf members as he/she may choose. All persomel, except administrative staffor departrnent heads, rray be hired in accordance with approved personnel provisions without Board approval 902.0 - Chssified Emolovees' Hrndbook (Adopted February 10, 1997) END OF SECTION 9OO Section 900-2 Idaho Falls School District #91 901.1 - Authority The administration shall maintain a Board approved Chrsified Emolovees' Ilendbook for the purpose ofestablishing rules aod procedures that directs the work of classified employees. All changes to the handbook will be considered by trustees thro"gh ttre normal policy rcvision process (see Policy Section 108.6). 1001.0 1002.0 1003.0 1004.0 1005.0 1006.0 1007.0 1008.0 1009.0 1010.0 1011.0 1012.0 1013.0 SEC'TION IOOO - STUDENTS - EQUAL EDUCATIONAL OPPORTLTNITIES - ATTENDANCE . STUDENT ADMISSIONS . STUDENT RECORDS - EDUCATION AND DISCIPLINE . ZERO TOLERANCE FOR WEAPONS, EXPLOSIVES - STUDENT WELFARE - STUDENT SAFETY - TRANSPORTATION - SCHOOL CLUBS . MEMBERSHIP IN/ADVISORS/FUNDING . STUDENT ACTIVITIES . ATHLETICS . GENERAI- Section 1000-page 1 Idaho Falls School District #91 IOOI.O - EOUAL EDUCATI ONAL OPPORTU NI'IIES l00l.l - General statement on Equal Educational Opportunities. Unlawful discrimination against students on the basis of race, gender, color, national origin, religion, creed, marital status or disability in educational programs and activities is prohibited. The district will not discriminate against a student on the basis of sexual orientation. ATTENDANCE - Adopted: February 25,2003 The services of District #91 public schools are extended to any resident between the ages of five (5) and twenty-one (21.) An official birth certificate is required for proof ofage for enrolling students. Idaho Code 33-201 stipulates: a a A child must be five on or before September 1 of the school year in which the child is to enroll in kindergarten. For a child enrolling in first grade, the age ofsix (6) must be reached on or belore September 1 ofthe year in which the child is to enroll. A five-year old child who completed a private or public out-of-state kindergarten for the required 450 hours but has not reached the "school-age" requirement in Idaho shall be allowed to enter the first grade. Preschool services are provided to qualiflng handicapped students starting on their third birthday. Homebound instruction is available to students for reasons ofaccident, extended illness, or unusual handicapping condition. Homebound services must comply with state and federal regulations and will be directed by the Supervisor of Student Services 1002.2 - Required Attendance Every child ofcompulsory school age, 7- 16 years ofage, must be in attendance in an approved school unless otherwise exempted by law. 1002.3 - Responsibility Section 1000-Page 2 Idaho Falls School District #91 Trustees and educators recognize that regular attendance is positively related to student achievement. Everyone shares in the responsibility for making school attendance a priority. IOO2.O - ATTENDANCE 1002.1 - Right-to-Attend Parents/Guardians are urged to help their child establish good attendance habits throughout the child's schooling experiences. Absences due to family convenience such as vacation and baby-sitting are strongly discouraged. Parents are responsible for verifying absences by contacting the attendance office before, the day of, or no later than the close ofthe second day upon the student's retum to school. Parents are responsible for providing the school a current and secure day telephone number for contact regarding absences. Students are directly responsible for establishing good attendance habits, which place priority on being in the classroom on a regular daily basis. Days missed for personal or family convenience should be minimized. When in school, students are required to be in class or in designated areas. (See also examples of truancy, Section 1002.4.) If a student exceeds the allowable days, it becomes that student's responsibility to participale in scheduled make- up sessions. Students who are not living with a parent/legal guardian and have declared themselves emancipated may clear their own absences with an administrator. Teachers are responsible for structuring the class in such a way that each day is meaningful and rewarding to the students in attendance. Teachers are required to take accurate attendance and comply with building tevel attendance procedures. Teachers should model regular attendance. Administrators are responsible for establishing building level procedures that are needed to implement the attendance policy. School activities and related travel should be arranged to minimize negative impact on attendance. Attendance records follow a transferring student to the new school. a a 1002.4 - Secondary Attendance Excused Absences: An excused absence is one that the parent/legal guardian knew ot approved, and cleared with the attendance office before, the day of, or no later than the close of the second day upon the student's retum to school. All students are expected to check out at the office ilthey leave during the school day. Unexcused Absence: An unexcused absence is one in which the parent/legal guardian did not have knowledge of, or did not approve, or did not clear with attendance office before, the day of, or no later than the close ofthe second day upon the student's return to school. Unexcused absences include: . Out-of-school suspensions.o Late verified absences - absences cleared after the reporting deadline has passed.o Truancies, including the following: o The student is in the school building but is not in attendance at a regularly scheduled class and does not have permission of the teacher or the school office. Parental permission is not valid when a student misses a class and remains on school grounds. It is mandatory to receive permission from the teacher ofthe class the student is leaving or permission from the office. Section 1000-Page 3 Idaho Falls School District #91 o The student leaves the school building without prior approval by the parent or guardian (given by phone or written note) and without checking out through the office. o The student intentionally skips class(es) without the consent/knowledge of the parent. Attendance ReouirementVloss of Credit:r Students shall lose credit for any class in which they exceed five (5) total absences in a trimester class or eight (8) in a semester class not counting the following excused absences which defined as exempt:o Death in the family o School approved activities in which the sponsoring group meets the following criteria:o Maintains a financial account that is annually audited by a licensed CPA.r Has school-approved bylaws.. Advisor/coach communicates regularly with school administration.o Has membership only from the school's attendance area or students on approved waivers.o Approved absences would only apply to the group's terminal state event (i.e. state competition, festival, etc.)r Absences for a group would not be approved ifthe school also sponsors the same activity in a regular sports season (i.e. club volleyball).o The exception to the above criteria would be for student groups which perform for other District #91 students (i.e. Youth Symphony.)o Acute, major or chronic medical condition verified by state licensed medical practitioner, oro Excused absences, which were made up according to the District requirements, outlined below in "Make up Opportunities."o Students will not be granted credit for make up work that resulted from unexcused absences and may also be subject to additional disciplinary consequences.o Credit loss due to excessive absences will be designated on the student's transcript with the letters "LCA" (loss ofcredit due to poor attendance.) r In the event that an attendance problem is not otherwise resolved, the student may be refened for expulsion as a habitual truant under the provisions of Section 505 ofthe ldaho Code. Make u ties: Students may make up for credit any assignments missed due to an excused absence according to established class procedures. In addition, sessions will be provided for students who incur more than the allowable number of excused absences and want to avoid loss ol credit. Make up oppo(unities will be provided only for students who have exceeded or will exceed the allowable number ofexcused absences by the end of the current trimester or semester' Section 1000-Page 4 Idaho Falls School District #91 For each class period missed, one hour's attendance in make up session will be required for high school students and 40 minutes attendance will be required for 7th and Sth grade students. It is the student's responsibility to make up each class that was missed within the current semester/trimester grading period. Sessions conducted by certified teachers shall not exceed four hours, therefore, one entire make up session cannot account for one entire school day missed. Times and dates of make up sessions will be published prior to the beginning ofthe school year. Transportation for students involved in make up sessions will be the responsibility of the student or parents/guardians. Students are expected to be productive, disciplined, and focused on the course work during make up sessions. Specific rules governing make up sessions are the responsibility of the building principal. Tardiness: Rules regulating tardiness will be established at the building level. 1002.5 - Elementary Attendance Excused Absence: An excused absence is one that the parenVlegal guardian knew ol, approved, and cleared with the attendance offrce. Students should not have more than five (5) total excused absences in a trimester with the following exceptions: o Death in the family,o School approved activities, or o Acute, major or chronic medical condition verifred by a state licensed medical practitioner. Unexcused Absence: Al unexcused absence is one in which the parenVlegal guardian did not have knowledge of, or did not approve, or did not clear with the office. Unexcused absences may be required to be made up outside ofschool time. Absence Review Procedure: Absences should be reviewed on the following schedule: Four absences in a trimester (excluding those due to school-approved activities, death in the family, or acute, major or chronic medical condition verified by a medical practitioner) trigger a review by the child's homeroom teacher. This review may include a conference with the child and parent/guardian. The teacher may wish to invite a school nurse, counselor, or principal ifneeded. Eight (S) cumulative absences (excluding those due to school-sponsored activities, death in the family or acute, major or chronic medical condition verified by a medical practitioner) trigger a review by the principal. This review may include, ifneeded, a conference with the child, parent, teacher, nurse, counselor, and the truant officer. Administrators may request, if needed, medical verification of illness' Section 1000-Page 5 Idaho Falls School District #91 a a a a ll a a a Additional reviews will be scheduled in four-day increments (12, 16,20, etc.) by the building principal and may include central office administration, health and welfare, or the prosecuting attomey to investigate possible child neglect or habitual truancy. In the event that an attendance problem is not otherwise resolved utilizing the above steps, the students may be referred for expulsion as a habitual truant under the provisions of Section 33-205 ofthe Idaho Code. Tardiness: Rules regulating tardiness will be established at the building level. IOO3.O - STUDENT ADMISSIONS 1003.1 - Admission Requirements 1003,2 - Resident Student A resident student is defined as one whose parents' legal residence is within the District land boundaries as prescribed by State statutes. Persons l8 years or older who are bonafide residents ofthe District may attend the school based on their residence and without regard to the residence oftheir parents or guardian. 1003.3 - Grade Placement Crade placement shall be the responsibility of the principal and shall be based on general achievement, consideration being given to the mental, physical, emotional, and social maturity ofthe child. In general, pupils transferring into the system will be placed in the same grade level lrom which they transferred, but children transferring, as well as continuing pupils may be retained or advanced in grade after screening reveals that altemate placement would be to their advantage. 1003.4 - Conditions for Attendance (Revised and Adopted May 13, 2003) Open Enrollment Students whose parents or legal guardians request a transfer to a school outside the attendance area where the parents or guardian of the student reside, must annually Any student entering school for the first time shall present a birth certificate or other satisfactory proofofage, and an acceptable record of immunizations against the "dread" diseases (as defined by the Idaho Department of Health). Residence, for the purpose of this policy, is defined as "The domicile that is used by the parent/guardian that is secured by a signed purchase agreement, deed of trust, or rental agreement as the address for mail, telephone, registration for voting, and attendance zone for other school-aged family members." Section 1000-page 6 ldaho Falls School District #91 complete an enrollment application which will be originated through the following offices: Elementary: District Office or Elementary School Junior and Senior High Schools: Student's home school. Both the sending and receiving principals must approve ofall transfers. Transfers will be accepted with the following conditions Resident elementary student waiver requests from one school to another may be made providing class loads remain reasonably equal or when a student moves from a population of high enrollment to lower enrollment. Nonresident students may only waiver into elementary classes that are at or below the district class size average. 2. District #91 Jr. High Schools will accept waiver requests on the following basis: A. Enrollments will be capped at the following numbers: Eagle Rock 300 students in each grade Clair E. Gale 275 students in each grade Taylorview 300 students in each grade B. Open enrollment will begin April l't and close on the second Wednesday in May for fall semester and on the third Wednesday in January for the spring semester. Available spaces will be awarded on a lottery basis, first to District #91 students and then to nonresident students. Unsuccessful students will be placed on respective waiting lists in the order in which they were drawn and given priority as space becomes available. Once caps have been reached, transfers may be made between District #9l junior high schools on a space available basis. (Please note: State law requires all waivers to be renewed annually). C. Students who have attended a feeder elementary school for at least their full sixth grade year will not be excluded on the basis ofthe enrollment cap. However, they are subject to all other provisions of this policy. 3. District #91 high schools will accept waiver requests on the following basis: A. Enrollments will be capped at I 250 or a difference of 100 students, which ever is less, effective for the beginning ofthe 2003-04 school year. B. Open enrollment will begin April l"rand close on the second Wednesday in May for the first trimester, on the third Wednesday in November for the second trimester, and on the third Wednesday in February for the third trimester' Available spaces will be awarded in the following order ofpriority: Section 1000-Page 7 ldaho Falls School District #91 I . District #91 students currently attending the school of choice on a waiver that will be entering their senior year and are in good standing.2. District #91 students currently attending the school ofchoice on a waiver that will be entering their junior year and are in good standing.3. Non-resident students currently attending a District #91 school on a waiver that will be entering their senior year, having attended that school continuously for the previous 2 years and are in good standing.4. District #91 students entering their sophomore year who have a sibling that meets criteria a or b or a sibling who has previously attended the same school ofchoice and are in good standing.5. District #91 students entering their sophomore year who have established their IHSAA athletic eligibility with the receiving school, provided they are in good standing. (2003-04 school year only).6. District #91 students entering their sophomore year and are in good standing.7. Non-residents students currently attending a District *91 school on a waiver that will be entering their junior year, having attended that school for the complete previous year and are in good standing.8. Non-residents students entering their sophomore year, having attended a feeder jr. high school the previous year and are in good standing.9. Non-resident students making application for the first time. Please note: Good standing is defined as acceptable attendance, behavior, and academic effort (unacceptable academic effort is defined as teacher(s) report of poor academic work due to lack of effort, misbehavioq or poor attendance). The following process will be used in granting waiver requests: 1. Projected erollment is determined by pre-registration tallies.2. Nl students attending a given school on a waiver basis will be subtracted from the projected enrollment pre-registration tally.3. Waivers are reviewed using the above priorities, with granted waivers being added to the total enrollment projection until the enrollment cap or differential is met.4. ln the event zone waiver requests for all students in a given priority group who are in good standing cannot be granted, a lottery will be conducted to determine which student requests will be granted. Those students whose waivers are not granted will be placed on a waiting list in the order in which they were drawn. Waiver requests submitted after the spring deadline will be placed on the waiting list in the order in which they are received.5. Waiver request will be responded to in writing within sixty days of the above noted deadlines.6. All waivers are subject to Section C. C. A transfer is defined as ( 1) a 9e grade student playing for a high school other than the one to which hiVher residence is zoned; and (2) a student who Section 1000-page 8 Idaho Falls School District #91 establishes athletic eligibility in one high school and then transfers to another high school without an accompanying move by hisArer parents. Effective with the class of2007, students in 96 grade may only participate in interscholastic athletics in the jr. high tley attend and,/or in the high school to which their residence is zoned. Tenth grade students who transfer to or attend a high school outside the attendance area to which their residence is zoned, without a parental move, shall be ineligible to participate in interscholastic high school athletics for a period ofthree hundred sixty-five days beginning on the first day which said student errolls in and attends the "out-ofattendance area,, school or for one complete school year; including but not limited to practice, travel with the tean\ uniform issue, or participation in an athletic contest. The only exc€ptions to above policy is when a student must transfer due to hardship defined as, "unforeseeq unavoidable, or unusual circumstances, including but not limited to, removal of the child from the home by civil authorities, death of parents or guardians, and abandonment, provided the transfer was not for athletic reasons and there was no undue inlluence." Students transferring without the move ofa parent, during their final four semesters (six trimesters) of athletic etigibility will be subject to IHSAA Rule 8-14-12. 4. A student may be denied a transfer or a transfer may be revoked at the end of the grading term if his/her disciplinary and./or attendance record is excessive or if academic performance is unacceptable5. Transfers must occur during the designated times except for disciplinary or trauma reasons as determined by the district administration.6. All students on a waiver must be living at home or with a legal guardian, unless of legal age and living alone. 7. In the event that a student's residence changes from being within the school,s attendance area to being out ofthe attendance are4 continued enrollment will be permitted through the conclusion ofthe school year.8. Students whose parents are in the process ofbuilding a residence, have a signed construction contrac! or an earnest money/sales contract for the purchase ofa home at the begiming ofa school term will be considered a resident ofthat school's attendance area.9. Transportation remains the responsibility ofthe parent or emancipated student. 10. Enrollment at westview High school is open to all students regardless ofresidence. I 1. Students who move to District #91 who have been expelled from another school in the previous l2 months are not eligible for enrollment. 12. students from Swan valley District #92 or country club Estates will be considered under the same rules as resident students. 13. A nonresident student who is granted a zone waiver after the high school senior year has started may earn credits that can be transferred to hiVher home high school, but may not graduate from Idaho Falls or Skyline High Schools. Section 1000-page 9 Idaho Falls School District #91 NCLB School Choice According to federal law and State Board ofEducation rules, students who are enrolled in an accredited traditional or charter public school are eligible to transfer to another school iftheir school has been identified as in school improvement, corrective actiorl or restructuring. 1. Parents ofchildren attending these schools will be informed by letter oftheir oppornrnity to choose another school as early as possible. Notification will include choice options, priority rankings, timelines, and transportalion information. 2. lf an eligible student exercises the option to trarsfer to another school they will be permitted to remain in that school until he or she has completed the highest grade in the school. However, the district is not obligated to provide transportation for the student after the end ofthe school year in which the student's school of origin is no longer identified for school improvement, corrective actior\ or restructuring. J Students in grades 9-12 who transfer under the NCLB School Choice Option are subject to Policy 1003.4 3 C regarding athletic eligibility. Section 1000-page 10 Idaho Falls School District #91 I 003.5- Non-Resident Students In order for any pupil whose parents or legal guardians are non-residents to enroll in District #91 as a special case, the following conditions must be met: a. District #91 shall have received from the pupil's home district: (1) a copy ofthe parent\s or legal guardian's request for the pupil to enroll in District #91 and (2) a letter of approval by the home district ofsuch enrollment. b. The average class size or special program case load in the receiving building cannot be greater than district average. c. The student must be in good standing. Students, who have been expelled from another school in the last 12 months or where expulsion is imminent, will not be accepted. d. Transfer requests submitted after school starts will be accepted only in cases of severe hardship or trauma. e. Students in grades 9-12 who transfer must comply with Policy 1003.4.3.C. 1003.6 - Dual Enrollment Statute GENERAL: The Board of Trustees, after review of communications of explanation fiom the State Superintendent ofPublic lnstruction, the State Department ofEducation and the Deputy Attomey General assigned thereto and other aflected parties and advisors, has promulgated the following policies to attempt to comply with and to assist in the administration and implementation of the provisions ofldaho Code, 33-203, (Dual Enrollment Statutes) consistent with other state statutes, this School Board's policies and State Board of Education Rules and Regulations. Because of the complex nature of this statute and the vague and ambiguous language contained therein, it is contemplated that these policies may have to be amended from time to time as experience dictates. Students whose parents or legal guardians are not legal residents of the district shall not attend school in District 91, except as the following conditions apply: 1. Students whose parents have purchased or leased a home within the School District and who will occupy such property before the end ofthe first quarter ofthe school year. Parents will assume responsibility for transportation of such children until they move into the district. 2. Students assigrred to residents within School District #91 by public agencies. 3. Students whose parents move from School District #91 during the school year may continue to attend school until the end ofthat year with the understanding that parents will assume responsibility for transportation. Other special cases as approved by the superintendent, or his/her designated representative. Section 1000-page 1 1 Idaho Falls School District #91 DEFNITIONS: 1003.6.1 "Dual Enrollment" A nonpublic student residing within the boundaries of this District who is legitimately enrolled in a private, parochial, or home school or at a post secondary institution and has not graduated fiom high school who is also dual enrolled in this District's schools by meeting the criteria outlined herein. 1003.6.2 "Non-public Student" - Any student who receives educational instruction outside a public school classroom and such instruction can include, but is not limited to, a private school or a home school. 1003.6.3 irPrimarvEducationProvider" That person or entity providing the majority olthe nonpublic student's educational instruction outside the public schooI Programs or Activities. Optional: Program or activity shall not include testing, health, or other similar type services nor does it include incidental activities such as school dances or held trips not directly related to an academic class for which the student is properly enrolled. 1003.7 Enrollment Any nonpublic student wishing to enroll in a school in this district must provide evidence ofresidence in this district, acceptable evidence ofdate and place ofbirth, evidence olimmunizations required by the State of Idaho (or suitable waiver) and must comply with the registration procedures required by the District which includes providing complete records of the student's academic history. 1003.7.1 Registration and Procedures: Before entering a program or activity a nonpublic student must complete registration and gain admission to a school in this district. Registration shall include in addition to routine procedures, the providing ofall student records and testing information (where necessary) to qualily for admission as a nonpublic student and to identify appropriate placement for the student. Such registration and admission procedures are required even ifa student is requesting dual enrollment status only for pa(icipation in an interscholastic or nonacademic activity. Section 1000-page 12 Idaho Falls School District #91 1003.6.4 "Prosram and Activity" - The terms "program" and "activity" as used in I.C. 33-203 shall include any regularly scheduled course of study or any regularly scheduled interscholastic activity recognized or sanctioned by the Idaho High School Activities Association. 1003.8 - Transportation A nonpublic student, upon admission to a school in this district, may ride a school bus on regularly scheduled routes (including activity bus routes) and use regularly established bus stops or stops which would require no deviation from the regularly established bus route. No alteration of routes will be made to specially accommodate a nonpublic student. If a nonpublic student attends only part time, the district may lumish transportation at the regularly scheduled time closest to the time period for which a student is enrolled (i.e., moming busing for a.m. classes or aftemoon busing for p.m. classes.) The district will not provide such transpo(ation ifthere is no available space, ifthe fumishing ofsuch transportation would cause a deviation or altemation of the regularly established bus routes or stops or ifthe lumishing ofsuch transportation would require the purchase ofadditional or substitute equipment. 1003.9 - Mixed Curriculum If a nonpublic student wishes to attend activities or progfirms in a particular discipline, in a class or grade where the curriculum is merged or integrated, such request shall be made in writing particularizing the subject matter presentment which the student desires to attend (i.e., art instruction in a third grade class.) The teacher and principal ofthat school shall, upon request, provide scheduling information to the nonpublic student. It shall be the nonpublic student's responsibility to contact the District and ascertain when such subject matter will be presented. Where certain subject matter is integrated into a mixed curriculum, no change in the presentation need be made because of a nonpublic student's request for attendance. It is also the intent of this policy to insure that the teacher's right to integrate disciplines and be flexible in planning and modifying the daily classroom presentations shall not be hindered or restricted in any way. 1003.10 - Interim Periods If a nonpublic student is dual enrolled in classes or activities which are not contiguous in time (i.e., a first period and a fourth period class,) the student shall not be on the school premises other than when the program or activity for which the student is enrolled is taking place. The district shall not be responsible for the care or supervision olthe student in any form lor periods before, in between or after the programs or activities for which the student is properly enrolled. Any transportation needs for such students not provided for otherwise under this policy during the school day shall be the sole responsibility ofthe student and his/her parents or guardian. 1003.11 - Extracurricular Non-academic Activities Any nonpublic student involved in an extracurricular activity shall be subject to all the same eligibility standards as a regular full time student. Section 1000-page l3 Idaho Falls School District #91 The parents or guardian ofa nonpublic student are responsible for obtaining third party* testing for their child at their expense in accordance with I.C. 33-203 and State Board of Education rules. Test results from the Iowa Test of Basic Skills (LT.B.S.) or the Test of Academic Proficiency (T.A.P.) must be provided to the school principal as a condition of enrollment. The student must achieve a minimum composite score of the fifth stanine or higher to be eligible for dual enrollment each year admission is requested in nonacademic programs. Test results from a given year shall be used to determine academic eligibility lor the following year and are only valid for a period of twelve (12) months from the date the test results are released. "Third Party requirement is optional." As an altemative to providing test results, until January 3 I , 1996, a nonpublic student who has not taken the Iowa Test of Basic Skills may provide an affidavit to the principal ofthe public school that said student is attending. Said affidavit shall be signed by the student's Primary Education Provider indicating that the provider believes the student would have received a test score that would meet the standard required by law if said test had been administered. 1003.12 - Class Size/Disenrollment Pursuant to I.C. 33-203(l ), if enrollment in a specific class or program reaches the maximum for the program, priority for enrollment shall be given to a student who is enrolled full time in the public school. If a class or program is full and includes a part time nonpublic student when a regular full time student transfers into the school during the semester/trimester, the district's normal enrollment procedure shall remain the same and the nonpublic student may not be disenrolled to provide space for the full time student. Regular full time students will be given priority for emollment at the start of each semester/trimester. 1003.13 - School Rules, Regulations And Policies A nonpublic student shall be subject to all the same policies, regulations and school rules as any regularly enrolled student during the times that the nonpublic student is present at school. Such policies, regulations and rules will include but not be limited to, those relating to attendance, grades, prerequisites, classroom conduct and discipline. 1003.13.1 Prerequisites: A nonpublic student must meet all prerequisites for enrollment for a program or activity which is required of public school students. Section 1000-page 14 Idaho Falls School District #91 1003.14 - Graduation of Nonpublic School Students A nonpublic student must meet all grade and other graduation requirements of this district in order to graduate and obtain a diploma lrom the schools of this district. In order to graduate and receive a diploma, a nonpublic school student must be a full time student of this district during that student's final two trimesters. 1003.15 - IDEA"/ADA./Section 504 Students A cumulative record for every student who enters school in this District shall be maintained lrom the time he enters school and continues until he leaves the District. It shall contain pertinent information on his school progress and other data which may contribute to the understanding ofthe child. This record is confidential and for the useof the school staff, and information relating to it shall be released only in accordance with the policies given in this section. 1004.2 - Progress and Behavior 1004.3 - Release of Information to Parents Upon signing a request form, the parents ofany student attending school in this District shall have the right to inspect and review any and all official records, files, and data directly related to their children, including all material that is incorporated into each student's cumulative record folder, and intended for school use or to be available to parties outside the school or school system, and specifically including, but not necessarily limited to, identiflng data, academic work completed, level olachievement (grades, standardized achievement test scores), attendance data, scores on standardized intelligence, aptitude and psychological tests, interest inventory results, health data, Parents who wish nonpublic students to be enrolled in special programs must comply with the requirements of the Individuals with Disabilities Act (IDEA) and the Americans With Disabilities Act of 1973 [Section 504]. If a request lor referral is made by said parents and ilthe evaluation ofthe student by the multi-disciplinary or child study team determines that special services are appropriate for the student, then such programs will be provided when possible. Until such determination is made, such special educational services or accommodations will not be provided. IOO4.O . STUDENT RECORDS 1004.1 - Records and Reports Reports to the parents of the student's progress in school and his,/her behavior shall be made at least every nine (9) weeks and more often if the school deems it necessary. This information to the parents may be in the form ofa report card, a parent-teacher conference, a mid-term report, a letter, or any combination ofthese methods. Section 1000-page 15 Idaho Falls School District #91 family background information, teacher or counselor ratings and observations, and verified reports of serious or recurrent behavior pattems. Where such records or data include information on more than one student, the parents ofany student shall be entitled to receive, or be informed of, that part ofsuch record or data as pertains to their child. 1004.4 - Hearing to Challenge School Records The parents ofany student attending school in this District shall have an opportunity for a hearing to challenge the content oftheir child's school records to ensure that the records are not inaccurate, misleading, or otherwise in violation ofthe privacy or other rights of students, and to provide an opportunity for the correction or deletion ofany such inaccurate, misleading, or otherwise inappropriate data contained therein. The release ofpersonally identifiable records or files (or personal information contained therein) ofstudents without the written consent of their parents to any individual, agency, or organization shall not be permitted, other than to the following: 1. Other schooi officials, including teachers within the District, who have a legitimate educational need.2. Officials of other districts or school systems in which the student intends to enroll. 3. Emergency disclosures: An educational institution may disclose personal information about students without prior written consent to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health and,/or safety of students or other individuals. 1004.6 - Release of Information with Parent's Consent or Pursuant to Court Order The release ofpersonally identifiable records or files (or personal information contained therein) of students or persons other than those listed in the above shall only be permitted if: There is written consent from the student's parents speciffng the records to be released, the reasons for such release, and to whom. Such information is fumished in compliance with a judicial order or pursuant to any lawfully issued subpoena, provided that the parents and the students must be notified ofall such orders or subpoenas in advance ofthe compliance therewith by the school or district. Section 1000-page 16 Idaho Falls School District #91 2 1004.5 - Release of Information to Persons Other Than Parents 1 lOO4.7 - Record or Release of Information Any person, agency, or organization desiring access to the records of a student shall be required first to sign a written form indicating specifically the legitimate educational or other interest that each such person, agency, or organization has in seeking this information. Such form shall be kept permanently with the file ofthe student and shall be available to the parents and to the school officials responsible for record maintenance as a means of auditing the operation of the system. The said form shall not be available for inspection by any other person, agency, or organization. 1004.8 - Limitation on Use of Information Requested Any personal information ofa student transferred to a third party shall only be on the condition that such party will not permit any other party to have access to such information without the written consent ofthe parents ofthe student. 1004.9 - Rights of Adult Students Whenever a student who is attending or has attended school in the District has attained l8 years ofage, or is attending an institution olposfsecondary education, the permission or consent of, and the rights accorded to, the parents ofthe student in regard to the school records ofsuch student shall thereafter only be required of the student. 1004.10 - Informing Parents and Students of Rights 1OO5.O - EDUCATION AND DISCIPLINE Education is not only a right but also a privilege and must be guarded by appropriate behavior. Administrators and teachers also have rights and duties. The teacher is required by law to maintain a suitable environment for leaming and administrators have the responsibility lor maintaining and facilitating the educational progam. The principal is authorized by statute to suspend students forjust cause. The teacher has the authority to suspend students from class for just cause. The following rules, regulations, and due process procedures are desigrred to protect all members ofthe educational community in the exercise oftheir rights and duties. 1005.1 - Freedom From Abuse Section 1000-page 17 Idaho Falls School District #91 The parents of students or the students, if they are I 8 years of age or older, or attending an institution of post-secondary education, shall be informed, upon request, of their rights as have been adopted by the policies ofthe School District in regard to the school records kept on such students. Also, copies ofthese policies shall be available for inspection at the schools in the District. A. Corporal Punishmcnt Definition: Corporal punishment shall be defined as any physical punishment of students by a teacher or administrator to include spanking, shaking, slapping, hitting, pushing, squeezing of arms, neck, etc., or other actions designed to impose or to be interpreted to impose physical pain upon the recipient. CorporyLl punishmcnt as defined above is an unacceptable method ofdiscipline for any student in School District 9l . Certified employees ofevery school district shall be free from abuse as provided in Section l8-912 (33-1222) Idaho Code. All employees must be respected as they perform and direct their assigned roles and duties. State Law 33-512 states that the Board of Trustees shall "prescribe rules for the disciplining of unruly or insubordinate students." While the Board does not adhere to the beliefthat corporal punishment is an effective method ofdiscipline, reasonable force may be used when it has been determined that no other effective means are available to: l Quell a disturbance; 2. Prevent an act that threatens physical injury to any person; 3. Obtain possession ofa weapon or other dangerous object within a student's control; 4. Defend oneselfor others; 5. Protect prope(y; 6. Remove a disruptive student from school premises, a school motor vehicle, or a school-sponsored activity; 7. Prevent a student from harming himselfor herself; 8. Protect the safety ofothers; and 9. Maintain order and control. t005.2 - Criminal Acts Defined A. General Rules of Conduct Violation ofthese standards may be grounds for expulsion or suspension. The following activities are among those defined as "criminal" under the laws of the state of Idaho and the city of Idaho Falls. ln addition to serving as grounds for suspension or expulsion from school district attendance, students should also know that these activities carry a potential for court action i f remanded to civil proceedings Section 1000-page 18 Idaho Falls School District #91 1. ARSON2. ASSAULT 3. BURGLARYORTHEFT 4. E)GLOSTVES, POSSESSION OF5. EXTORTION, BLACKMAIL, ORCOERCION 6. FALSEALARMSOR BOMB THREAT7. FIREARMS, POSSESSION OF8. LARCENY9. LOITERINC IO. MALICIOUS MISCHIEF I1. RECKLESS 12. RIOTING 13. ROBBERY I4. SALE, USE, OR POSSESSION OF ALCOHOLIC BEVERAGES OR ILLEGAL DRUGS. 15. TRESPASS 16. TRUANCY 17. UNLAWFUL INTERFERENCE WITH SCHOOL AUTHORITIES 18. WEAPONS, POSSESSONOF The intentional setting of fire. Physical threats or violence directed at any student or school employee. Stealing of school or personal Explosives including fi recrackers Obtaining money or property by violence or threat ofviolence, or forcing someone to do something against his/her will by force, or threat of force. Instigating or taking part in false alarms or a bomb threat. Firearms are prohibited on school property or at school sponsored events. Theft A person who disrupts the educational process, or whose presence is detrimental to the morals, health, salety academic leaming, or discipline ofthe pupils, or who loiters in schoolhouses or on school grounds is guilty of a misdemeanor. (ldaho Code, Section 33s12). Property damage. Driving cars in a dangerous manner near school grounds or during school activities. Disruptive behavior on the part of groups of students. Stealing from an individual by force or threat of force. Being present in an unauthorized place or refusing to leave when ordered to do so. Truancy from school or from class. Interference with school personnel by force, or by violence. Possessing, handling, or transmitting any object which may be reasonably considered a weapon at any educational function or school event is prohibited. Section 1000-page l9 Idaho Falls School District #91 Any perpetrator ofa criminal act will be referred to the appropriate legal authority. The list is padial only, and "criminal acts" are not necessarily limited to the following: 1005.3 - Disruptive Actions Additional grounds for suspension or expulsion also exist in a number of areas classified as "disruptive actions". The administration may deny attendance at any ofthe schools through suspension for any disruptive action. They may recommend to the Board the expulsion ofa student for just cause. Idaho law provides for denial ofschool attendance in ldaho Code, Section 33-205: "Denial ofschool attendance at any of its schools, by suspension or expulsion, to any pupil who is a habitual truant or who is incorrigible, or whose conduct in the judgrnent of the Board, is such as to be continuously disruptive ofschool discipline, or olthe instructional effectiveness ofthe school. Any pupil having been suspended or expelled may be readmitted to the school by the Board of Trustees upon such reasonable conditions as may be prescribed by the Board; but such readmission shall not prevent the Board fiom again suspending or expelling such pupil for cause." The Board considers the following actions as some examples of disruptive actions: I. FIGHTING 2. GAMBLING 3. HAZING 4. INCORRIGIBILITY5. INSUBORDINATION 6. LACIVIOUS LITERATURE PROFANITY CONTROLLED SUBSTANCES 9. TARDINESS IO. LTNSAFE BEHAVIOR Fighting or aggressive behavior directed toward another person in a threatening manner. Gambling or possessing gambling devices on school premises or during school activities. Requiring another student to perform humiliating or unnecessary tasks by using coercion of any type. (Initiations are prohibited.) Unmanageable or unruly behavior. Failing to comply with reasonable directions of teachers, administrators, or supervisory personnel. Possessing or distributing lascivious literature or materials on school premises or during school activities. Cursing, using profane or vulgar language. Use ol tobacco or possession of any controlled substances by studenls is not permitted on school property. Habitual tardiness to classes. Not observing rules of good conduct and safety. Actions which may be 7 8 Section 1000-page 20 Idaho Falls School District #91 I I. SCHOLASTIC DISHONESTY (Cheating) 12. COMPUTER INTRUSION OR MISUSE 1005.4 - Dress and Appearance (Proposed Changes 7127199) Dress and appearance must not present health or safety problems or pose potential disruption of the educational process as adjudged by school personnel. 1005.5 - Refusal to Identify Self All persons must, upon request, correctly identify themselves to proper school authorities in the school building, on school grounds, or at school sponsored events. 1005.6 - Cooperation With School Personnel Students must obey the lawful instructions ofschool district personnel. 1005.7 - Off-Campus Events Students at school-sponsored, off-campus events shall be governed by school district rules and regulations and are subject to the authority ofschool district officials. Failure to obey the rules and regulations and,/or failure to obey lawful instructions of school district officials shall result in loss of eligibility to attend school-sponsored, off-campus events and./or other such disciplinary action as adjudged appropriate. 1005.8 - Student Rights and Responsibilities 1. Student Conduct All student conduct in School District #91 is based on respect and consideration for the rights ofothers. Students have the responsibility to know, respect, and abide by the rules and regulations of the school district. Students have the further responsibility to conduct themselves in such a manner that would reflect honor and digrrity upon the individual, the school, and the community. Section 1000-page 2l Idaho Falls School District #91 potentially dangerous include: failure to observe good rules of conduct on school buses, school grounds, in lunchrooms, and at school activities. Completion of homework, tests, and/or other grade assigrrments in a manner that misrepresents the student's understanding and mastery of the subject matter. Unauthorized use of school computers or intrusion into personnel files or records within any computer system. 2. Freedom o:f Speech and Assernbly A. Students are entitled to verbally express their personal opinions. Such verbal opinions shall not interfere with the fieedom ofothers to express themselves. The use ofobscenities olany kind, inflammatory statements, or personal attacks is prohibited. B. All student meetings in school buildings or on school grounds may lunction only as a part ofthe formal educational process or as authorized by the principal. 1005.9 - Drug Free School Policy In harmony with the federal regulations established by the Drug Free Workplace act of 1988, School District 9l is committed to the concept of having a drug free student environment. It is the intent of the Board of Trustees that progr,rms and activities be planned and carried out by the professional staffthat will enable the School District to achieve this goal. The primary focus of this program shall be educational in nature with instruction geared to discourage student experimentation ofany mood altering substance. A companion focus of the district's program shall be one that is aimed to assist students who have made unacceptable choices regarding any controlled substance. A necessary part ol the latter focus is an attitude among teachers and other staffmembers that one of our responsibilities is to assist those students who need help in overcoming their potentially addictive behaviors. The Board of Trustees believe that it is possible to have a totally drug free environment in the school setting. If a student cannot, or will not commit to responsible behavior to help achieve this goal, several sanctions may be imposed as a disciplinary measure. They include, but are not limited to, the following: A. Parent or guardian contacted B. Referral to intemal assistance, such as counselors and/or health professionals Section 1000-page 22 Idaho Falls School District #91 C. Students have the freedom to assemble peacefully. There is an appropriate time and place for the expression of opinions and beliefs. Demonstrations which interfere with the operation ofthe school or classroom are inappropriate and prohibited. D. Offrcial school publications such as school newspapers and yearbooks are under thejurisdiction of the Board of Trustees as are all other programs. Student editors may not advocate any doctrine, political position, or view that is not in harmony with established Board Policy or practice. Students have the responsibility to refrain from libel and obscenity, and to observe the rules of responsible joumalism. C. Referral to an outside agency for chemical dependency assessment D. Suspension from school E. Expulsion lrom school 1005.10 - Referral Policy 1.0 When there is reasonable cause to believe that a student illegally uses, sells, distributes, or possesses drug paraphemalia, drugs, alcohol, or other mood- altering substances in school, on or adjacent to school property or at school functions, the student will be subject to the disciplinary procedures contained in this regulation. As used in this regulation, reasonable cause shall mean the existence ofspecific observable evidence or behaviors that can be described. Observable behaviors may include chronic attendance problems, sleeping in class, enatic behavior, inappropriate comments, drop in grades, defiance of or disrespect toward authority, or motor coordination problems. Possession of alcoholic beverages, drugs or drug paraphemalia is also considered as evidence. Evidence shall include, but not be limited to, smell ofalcohol or other mood- altering substances, impaired speech, impaired coordination or other recognizable characteristics unusual for the particular student. Offenses for elementary students shall be cumulative llom grades K-6 and offenses for secondary students shall be cumulative fiom grades 7-12. 2.0 2.1 2.2 3.0 1.0 1005.1I - Procedure The district will train staffto identily drug, alcohol, and mood-altering substance use (IMPACT training). Staff will reler such inlormation through appropriate building procedures (Building CORE teams). To develop reasonable cause for taking action, the following procedures may be indicated. 2.0 3.0 Documented behaviors or indicators of drug, alcohol, or mood-altering substance use. 1 .1 . I IMPACT Student Referral form and IMPACT Teacher Response form. 1.1 .2 Possession of alcohol or other illegal drugs. All procedures are to be performed with discretion and documented. Refusal to submit to a request to any ofthe procedures may result in disciplinary action. 1005.12 - Elementary Disciplinary Procedure First Oflense for Use or Possession (Grades K-6) 1.1 Parent or guardian will be contacted.1.2 Student will be suspended for 5 days. Section 1000-page 23 ldaho Falls School District #91 1.0 2.0 3.0 4.0 2.1 Suspension may be modified if the student participates in and follows the recommendations of an assessment by a certified drug/alcohol agency approved by Idaho Falls School District 91. A release of information to the School District would also be required.1.3 Law enforcement agency may be contacted.1.4 Ifthe student does not complete the recommendations ofthe assessment, then the remainder ofthe 5-day suspension will go into effect. Second Offense for Use or Possession (K-6) 2.1 Parent or guardian will be contacted.2.2 School Board petitioned for expulsion ofstudent. 2.1 See 1.2. I 2.3 Law enforcement agency may be contacted.2.4 Child Protection Services (C.P.S.) may be contacted. Third Offense for Use or Possession (K-6)3.1 Parent or guardian will be contacted.3.2 The student shall be suspended and the School Board petitioned for expulsion of the student.3.3 Law enforcement agency may be contacted.3.4 Child Protection Service (C.P.S.) will be contacted. First Offense lor Selling or Delivering (Grades K-6)4.1 Parent or guardian will be contacted.4.2 Law enforcement agency will be contacted.4.3 The student will be suspended and the School Board petitioned for expulsion of the student. 4.3.1 See 1.2.14.4 C.P.S. may be contacted. 1005.13 - Secondary Discipline Procedure 1.0 First Offense for Use or Possession (Grades 7- 12)1.1 Parent or guardian will be contacted.1.2 Law enforcement agency may be contacted.1.3 Student shall be suspended for 5 days. 1.3.1 Suspension may be modihed ifthe student participates in and follows the recommendations of an assessment by a certified drug/alcohol agency approved by Idaho Falls School District 91. A release of information to the School District would also be required. Second Offense for Use or Possession (Grades 7- 12)2.1 Parent or guardian will be contacted.2.2 Law enforcement agency may be contacted.2.3 School Board petitioned for expulsion ofstudent. 2.3.1 See 1.3.1 Third Offense for Use or Possession (GradesT-L2) 3.1 Parent or guardian will be contacted. 2.0 Section 1000-page 24 Idaho Falls School District #91 3.0 4.0 3.2 The student shall be suspended and the School Board petitioned for expulsion.3.3 Law enforcement agency may be contacted. First Offense for selling and/or delivering alcohol or drugs (Grades 7-12) 4.1 Law enforcement agency will be contacted. 4.2 Parent or guardian will be contacted. 4.3 The student shall be suspended and the School Board petitioned for expulsion. I 005.14 - Interrogation Individual pupils may not be intenogated by any person, except an employee ofthe school district, without the approval of the principal. Officials representing the Idaho Department of Health and Welfare will be allowed access to students upon proper notification to the building principal. 1005.15 - Due Process All students will be accorded rights as guaranteed under the constitution. When an incident ofmisconduct occurs, a student shall be given written or oral notice ofany charges against him,/her and an opportunity to present his/trer version ofthe incident in question. Supervisors must give each student the oppo(unity, either oral or written, to defend himselflherself against the charges ofmisconduct prior to disciplinary action which may lead to suspension or expulsion. Such procedures must be reasonable, fair, and lead to reliable determination of the factual issues involved. A. Risht to Appeal The right to appeal is discussed under the "Due Process" of this policy. Additionally, the following shall govem the right to appeal: 1. Any appeal conceming a disciplinary action shall be scheduled lor review within ten (10) school days from the receipt ofsuch appeal. Atthetimeof the hearing, the student, his/trer parent or guardian, or his/her attorney shall be given the right to be heard and shall be granted the opportunity to present such witnesses and testimony as deemed reasonable. All hearings regarding disciplinary matters will be closed to the public unless mutually agreed by both parties. 2. Following the hearing, a report offindings will be made within ten (10) school days. 3. [fnecessary, a hearing may be rescheduled to hear arguments on the case, Such rescheduling is intended to accommodate schedule conflicts ol legal counsel, parents Section 1000-page 25 Idaho Falls School District #91 No principal shall grant such an interview unless he/she deems it essential to the welfare of the child, or to the immediate health and safety ofothers, or as may be required by court order, or as authorized by a parent or guardian of the student in advance of the interview. 4 5 and/or guardians, trustees, or school officials. ln such an occurrence, the hearing shall be rescheduled within ten (10) school days or as mutually agreed by all parties. The student being disciplined has the right to appeal any decision of a hearing to its next highest authority up to and including the Board of Trustees. During the appeal process, disciplinary action shall be suspended. Any record of disciplinary proceedings ofan exonerated student will be deleted from hiVher school record. Section 1000-page 26 Idaho Falls School District #91 1005.16 - Procedural Rules and Regulations A. Examples of Disciplinary Action This list ofdisciplinary actions which may be taken by the principal (or designee) or under his,trer direction is intended to be suggestive and not conclusive nor sequential since all disciplinary action should fit the misbehavior in order to modify the behavior. LEVEL I Conference: a meetin g with the student's parent(s) or legal guardian and school personnel to discuss the student's behavior or learning process. The schools will seek the assistance of the student's parent(s) or legal guardian(s) in helping the student. Contact: in which student and/or parents agree to comply with required behavior management. Detention: requiring that a student remain after school for a period of time. The student ls obligated to bring materials to the detention area to work on to improve his/her academic achievement at school. Guidance: a conversation between the student and the school personnel. The purpose of this form of meeting is to inform him/her that his/her behavior needs to change so that he/she does not violate the rights of others or to help the student improve his/her leaming capabilities. Rearranqement o:f School Schedule: assigrring a student a new schedule of classes and/or teachers when the behavior of the student is such that the student has not conducted himselflherself in an acceptable manner. Restriction o:f Extracurricular Activities: inlorming a student that he/she cannot participate in certain activities because of hisftrer past or present behavior. Schoo Clean-up: requiring a student to clean up certain areas ofthe school. Take away free time or recess. Section 1000-Page 27 Idaho Falls School District #91 Students who cannot abide by school regulations and policies of the school district, and who disrupt the educational atmosphere or interfere with the educational processes ofthe school, may be suspended for a temporary period of time. One purpose of suspension is to allow time for the administrator to arrange a conference between the student, parents/guardian, and school personnel to establish a corrective procedure with cooperation between home and school. In addition, the following limitations shall apply to all suspensions: In-schooI Suspension: 1 Removal ofstudent from class or classes and temporary placement in a more restrictive in-house suspension classification. 1 2 Suspension fi'om a class may be initiated by the classroom teacher with concurence ofthe principal. Verbal and written notification to parents or legal guardian shall be provided by the teacher. 4 3 Students will be given credit for assignments completed during supervised in-school suspension. Suspension from one or more classes may be initiated by the building principal provided that verbal and written notification is given to the parents or legal guardians in a timely fashion. Out-of-school Suspension: No student shall be suspended from a school by a school administrator for more than five (5) consecutive days for each offense. 2 District administrators may suspend students lor up to five (5) days, and Boards ol Trustees may suspend students for up to seven (7) calendar days. Legal Reference: Idaho Code, Section 33-205. 3 Students may not be allowed make-up privileges for assignments missed as a result of being suspended oufof-schoo[. Section 1000-Page 28 Idaho Falls School District #91 LEVEL II B. Susoension In-school suspension is defined as temporary removal l]om a class or activity. Saturday school is a supervised study session held on Saturdays as an altemative to suspension llom school for some students. LEVEL III C. District Discipline Review Comm!!!q€ l[DDBe] Continuation School (Recommendation Only) Transfer to Another School Within the District Other Plan for Altemative Education LEVEL IV E. Expulsion All expulsions are under the jurisdiction ofthe Board of Trustees and shall be govemed in accordance with the "Due Process" procedures. Any decision by the Board of Trustees regarding an expulsion shall require: l. that a quorum ofthe Board be present and, 2 that such decision be made by vote and that such vote constitute a majority ofthose voting. Section 1000-Page 29 Idaho Falls School District #91 Saturdav School Committees composed ofschool personnel and patrons established for the purpose of conducting hearings ofstudent misconduct cases referred by the school principal or designee and make referrals to the administrative staff. The DDRC will include at least one patron and one teacher who has not previously been involved in the case. A DDRC will be organized by the superintendent or designee who will serve as chairperson/facilitator. The DDRC is available if and when the building administrator determines it is an essential step. Expulsion is a very serious action to be taken against a student and should not be recommended unless all resources and processes have been exhausted and a conference has been held between the principal or his/her designee, and the appropriate district administrator. No recommendation for expulsion shall be made until all necessary investigations and conferences have been held at the school building level. Suspension of Special Education Students Special education students may not be suspended unless the continued presence of the exceptional student in school poses a danger to himselflherself, other persons, or property, or unless there is a serious disruption of the educational process. Examples ofsuch situations are: physical assault, or threatened assault on a teacher or another student; action taking place on school property ola criminal nature; or continuous disruptive conduct which the school has attempted and failed to control through documented changes in the child's educational program/placement. 2. The special education student may be suspended so long as: a.Written notice is given to the parent or guardian and administrator(s) of the exceptional student describing the grounds for the suspension and a brief statement ofthe facts. A Child Study Team meeting (due process hearing) is called to meet within five (5) school days, to review the student's Individual Education Program and to establish a satisfactory plan for readmission or alternative education. Expulsion of Soecial Education Students An exceptional pupil may not be expelled unless the student's continued presence in school presents a danger to himself/herself, other persons, or property. Examples of emergency situations are: physical assault or threatened assault on a teacher or another student; action taking place on school property ofa criminal nature; or continuous disruptive conduct which the school has attempted and failed to control through documented changes in the child's educational program/placement. If it is the judgment of the District Child Study Team that a situation exists that a school provided or supported educational program is not possible, expulsion may be recommended to the Board of Trustees. After being informed of the situation, the Board of Trustees will schedule the necessary due process hearing as outlined. Within ten (10) calendar days following written notice of expulsion to the parent or guardian of the exceptional pupil, the District Child Study Team will meet to review the exceptional pupil's individual educational progam to include appropriate educational goals that can be carried out in a correctional or rehabilitative setting. The school district's individual education program for the exceptional pupil shall be presented to the court lor determining an appropriate placement following expulsion. Adoption: September 28, 1999 Section 1000-page 30 Idaho Falls School District #91 b I 2 3 4 I 1005.17 - Education And Discipline - Student Conduct A. Sexual Harassment The Board of Trustees believes that students of the ldaho Falls School District have the right to leam in an atmosphere which is the most conducive to the achievement of their fullest potential. Moreover, the Idaho Falls School District is proud of its tradition of maintaining an educational environment in which all individuals are treated with respect and dignity. Consequently, sexual harassment of students whether verbal, physical, pictoral or written and whether engaged in by employees olthe district or other students, is unacceptable and will not be tolerated. Trustees have designated the Superintendent of Schools as the official who is responsible for overseeing the full implementation of this policy. Any employee or supervisor who is made aware of an alleged incident ofsexual harassment will take action to bring the matter to the attention of the most appropriate administrative authority. 2. Definitions Accordin g to the Equal Employment Opportunity Commission, sexual harassment is defined as unwelcome sexual advances, requests lor sexual favors, and other verbal or physical conduct of a sexual nature including unwanted touching, verbal comments, sexual name calling, gestures, jokes, profanity, and spreading of sexual rumors. Sexual harassment is further forbidden when (1) submission to such conduct is made either explicitly or implicitly a term or condition ofan individual's grades, (2) submission to or rejection ofsuch conduct by an individual is used as the basis for grades affecting such individual, or (3) such conduct has the purpose or effect of unreasonably interfering with an individual's academic performance or creating an intimidating, hostile, or offensive leaming environment. Conduct of this nature is unacceptable on school grounds, during regular or special school sessions, or at any school activity, function or event, and during transportation in a district vehicle to and from school and school-sponsored events. a. Examples of conduct which may constitute sexual harassment include: r sexual advanceso touching, patting, grabbing or pinching another person's intimate parts, whether that person is ofthe same sex or the opposite sex coercing, forcing or attempting to coerce or force the touching of anyone's intimate pa(s o coercing, forcing or attempting to coerce or force sexual intercourse or a sexual act on anothero graffiti ola sexual nature o sexual gestures o sexual or dirtyjokesr touching oneself sexually or talking about one's sexual activity in front ofothers. spreading rumors about or rating other students as to sexual activity or Performance Section 1000-Page 3 I Idaho Falls School District #91 a unwelcome, sexually motivated or inappropriate patting, pinching or physical contact. This prohibition does not preclude legitimate, non sexual physical conduct such as the use ofnecessary restraints to avoid physical harm to persons or property, or conduct such as teacher's consoling hug ofa young student, or one student's demonstration ofa sports move requiring contact with another student. other unwelcome sexual behavior or words, including demands for sexual favors, when accompanied by implied or overt threats conceming an individual's educational status or implied or overt promises of preferential treatment. 3. Prevention Because prevention is the best tool for the elimination ofsexual harassment, this policy will be disseminated to all employees of School District #91. Principals and supervisors are expected to take appropriate steps to make all students aware ofthe contents of this policy. 4. Individuals Covered Under The Policy This policy covers all employees and students olthe district. The Board ofTrustees will not tolerate, condone or allow sexual harassment of its students, whether engaged in by fellow students, teachers, administrators, or any other employees of the district. The Board of Trustees encourages the reporting ofall incidences ofsexual harassment, regardless ofwho the offender may be. 5. Confidentiality In order to protect all persons involved, all investigations and hearings surrounding such matters will be designed to the maximum extent possible to protect the privacy of, and minimize suspicion towards, the accused as well as the complainant. Only those persons responsible for investigating and enforcing this policy will have access to confidential communications. ln addition, all persons involved are prohibited fiom discussing the matter with anyone not directly involved in resolving the matter. 6. Reporting a ealqp!4inli The Board of Trustees enco urages students who believe they are being harassed to firmly and promptly notify the oflender that the behavior is unwelcome. However, the Board recognizes that such a direct communication may not always be feasible. Therefore, students who believe they are being sexually harassed may file a verbal or written complaint with any teacher, administrator or counselor. (If the complaint involves the building principal, the complainant should report the complaint to the superintendent or any other district level administrator.) Section 1000-Page 32 Idaho Falls School District #91 The complainant should understand, however, that the person receiving the complaint may have a responsibility to report the incident either to a superior or to other authorities including a law enforcement agency or the ldaho State Department of Health and Welfare. 7 a. [n the case ofa verbal report, any district employee receiving the complaint should immediately complete a harassment complaint form and obtain the complainant's signature. b. The person receiving the complaint should immediately inform the principal who will initiate an investigation. c. Any student or employee who becomes aware that a student is being subjected to harassment should report the incident to a counselor or administrator. No retaliation will be taken by this district or by any of its employees or students against a student who reports harassment in good faith. Any person lound to have retaliated against another indivudal for reporting an incident ofharassment may be subject to the same disciplinary action provided for harassment offenders. Those persons who assist or participate in an investigation ofharassment are also protected lrom retaliation under this policy. 8. lnvestisation The principal or a designee shall take immediate steps to: (1) protect the grievant from further harassment; (2) discuss the matter with and obtain a statement from the accused; (3) obtain statements ofwitnesses; (4) prepare a report of the investigation. 9. Resolution Based upon this report school officials shall take immediate and appropnate actlon. ( 1) Il a foundation lor the allegation(s) exists, disciplinary action against the offending student will follow. The disciplinary action will be commensurate with the scope and the severity of the offense and may include: verbal and/or written wamings and reprimands; transfer of assignmentsl suspension, or recommendation lor expulsion; (2) I I there appears to be no foundation to the al legations then no record shal I be retained of the allegations. (3) Bad faith allegations or the use of this policy lor unintended purposes may result in disciplinary action as noted above against the accuser. Section 1000-page 33 Idaho Falls School District #91 1005,18 - Harassment Complaint Form Name of Complainant: Position of Complainant: Date of Complaint: Name of alleged harasser: Date and Place of Incident or lncidents: Description of Misconduct: List any witnesses that were present: Evidence of Harassment, i.e., letters, photos: Any other information: I agree that all the information on this form is accurate and true to the best of my knowledge. Sigrature: Date: Received by: Date: Section 1000-page 34 Idaho Falls School District #91 1005.19 - Witness Disclosure Form Name of Witness: Date of Testimony/ Interview: Anv other Information: I agree that all the information on this form is accurate and true to the best of my knowledge. Sigrrature: Date: Received by:_ Date: Section 1000-page 35 Idaho Falls School District #91 Position of Witness: Description of Instance Witnessed: 1005.20 - Education And Discipline A. Board Search and Seizure Philosophv In order to maintain a quality educational atmosphere, preserve discipline and good order, and promote the safety and security of students and employees, all school property, including, but not limited to, buildings, equipment, buses, grounds, and other physical settings and equipment of Idaho Falls School District #91 is under the direct jurisdiction and exclusive control ofthe Board of Trustees and subject to search by members of the administrative staff Therefore, students are advised that it is the policy of this School District that members olthe administrative staffhave the authority to search the student lockers and all other school property over which the school district has control at any time, without student consent, and without a search warrant. Members of the administrative staff also have the authority to search the personal property of students when reasonable under the circumstances. This authority to search school property, or personal property of the student when appropriate, is extended to members of the teaching staff who accompany students on out-of-town activities for school-related purposes at school district expense. Section 1000-page 36 Idaho Falls School District #91 -- SECTION 1006 - ZERO TOLERANCE FOR WEAPONS. EXPLOSIVES 1006.1 - Statement of Policy for Possession It is the policy ofthe Board of Trustees ofSchool District 91 that any student who has a firearm or explosives in their possession (either on their person, in their purse, handbag, or backpack, or in their locker) will be immediately suspended from school. The administration of the building where the offense occurred will hold a Due Process hearing within five days of the incident, and make a written recommendation for expulsion to the Board of Trustees, ifappropriate. Ifpetitioned for expulsion, the Board will hold such hearing at its next regularly scheduled meeting, or at a special meeting, il the Board deems necessary. In addition, any student who uses other deadly or dangerous weapons as defined in federal law section 921 of title l8 of the United States Code shall be subject to the same procedures and penalties described in the above paragraph. Any student expelled under this section may not apply for re-admission for twelve months lrom the date of expulsion. If re-admission is granted after proper application, it will not occur until the start ofthe next grading term following approval of re-admission. 1006.2 - Statement of Policy for Threats or Use Additionally, any student who displays a knife, or uses or threatens to use any other instrument or device as a weapon, including bullying and physical violence against another student or staff member, will be immediately suspended from school. The administration will hold a Due Process hearing within five days ofthe incident that led to the suspension. Depending on the circumstances involved, the administration may recommend that the Board olTrustees expel the student. Section 1000-page 37 Idaho Falls School District #91 It is the policy ofthe Board of Trustees olSchool District 91 that any student who has a knife as NOT defined in Idaho Code l8-3302D in their possession (either on their person, in their purse, handbag, or backpack, or in their locker) will be immediately suspended from school. If the suspension lasts more than two days, the principal shall hold a due process hearing to determine if the student's action merits a recommendation to the Board for expulsion. 1006.3 - Requirement for Parent/Student Signoff Ifpetitioned for expulsion, the Board will hold such hearing at its next regularly scheduled meeting, or at a special meeting, if the Board deems necessary. Any student expelled under this section may not apply for re-admission until the time period of expulsion set by the Board expires. If re-admission is granted after proper application, the student may be required to wait until the start of the next grading term following approval of re-admission. Building administrators are required to distribute a disclosure statement regarding this policy that all high school students and all parents ofstudents in grades K-9 must sign when the student registers lor the beginning oleach school year. 1006.4 - Prohibition Against Enrolling from Other School District It is also the policy ofthe Board of Trustees ofSchool District 9l that no student who has been expelled, or threatened with expulsion, by any other school district may enroll in School District 9l until such time as the penalty for said infraction would have expired had the student actually been expelled. 1007.1 - Health Services 1. Puoil Illness and Injury School personnel shall give onlv emergency care to students who become ill or are injured on school property, on buses, or in areas adjacent to the school premises. Any further treatment shall be the responsibility of the parent. Parents shall be notified in case ofillness, or injury to a pupil. In case the parent cannot be reached, the family physician listed on the pupil's enrollment card shall be notified. 2. "Batterine" e.f g Student 1007.2 - Nledication to Students The purpose of administering medications in school is to help each child maintain an optimal state of health that may enhance his/her educational plan. The medications shall be those required during school hours that allow the student to lully participate in the educational setting. All needed medication and supplies will be provided by the student, parent, or guardian. The parent and family physician are encouraged to work out a schedule of giving medication outside school hours. Self administration by responsible Section 1000-page 38 Idaho Falls School District #91 SECTION IOOT - STUDENT WELFARE In the event a child shows evidence ofbeing "battered" or excessively abused, the proper authorities shall be notifred within 24 hours according to state law. A. Guidelines: 1. Authorization of Medication A Request for Medication at School form must be completed and signed by the parent or guardian and physician. The physician's order must be renewed annually. Dosage changes require a new physician's order. 2. Medication Labeling, Storage, and Disposal All medication must be received at school in its original prescription container. Medications should be brought to school by the parent or responsible adult especially for elementary school students. If this is not possible, the parent or guardian must inform the school nurse, principal, or designee by telephone that the student is bringing the medication to school and how much medication is in the container. The amount of medication received will be verified and documented by the school nurse, principal or designee. Medications administered by school personnel will be kept in a locked storage compartment. Access to medication will be under the authority of the school nurse, principal or designee. At the end ofthe school year, parents and guardians will be notified and asked to pick up unused medication. All unused medications left at school will be destroyed by the school nurse and witnessed by another school employee. 3. Administration of Medication All personnel designated to administer medications will be required to complete an inservice on techniques for the sale administration and monitoring of medications. The inservice will be provided by the school nurse. The parent, guardian, or physician's office must give the first dose ofany new medication. A record will be maintained on every student receiving medication. The record should include the student's name, date, time ol administration, dosage, mode ol administration and signature of person witnessing or administering the medication. Section 1000-page 39 Idaho Falls School District #91 students is allowed under certain conditions. This decision will be determined by the school nurse or designee. These recommendations apply to all prescribed and over-the- counter medications. This policy is intended to provide safe unilorm administration of medication at school as well as to provide for the safety ofother students. Students on prescribed medications may be allowed to take their own medications with written permission from their parent or guardian. The written permission must be submitted to the school nurse. Competency ol a student to self administer medication will be established. The student will be asked to bring only the prescribed dosage each day. Students who self administer asthma medication in the form of inhalers must provide the original prescription container. Students with asthma and severe allergies must have immediate access to their medication. ln case ofa respiratory emergency; i.e., bee sting or severe asthma attack, epinephrine, by injection, may be administered by the school nurse. ln case ofa diabetic emergency; i.e., severe insulin reaction (low blood sugar), the school nurse or designee may administer glucose. Aspirin and acetamenophen may be given to a secondary student upon his/her request, with a physician's standing order and parental permission. The physician's order and parental permission must be renewed annually. 1007.3 Crisis Management Policy Adopted: June I 997 The Board of Trustees recogrizes schools need to be prepared to handle a crisis involving a student, a staffmember, a school or the whole district. While the school district's main function is to educate, the safety of staffand student body is ol paramount concem. When a crisis occurs, the Board directs each school to follow the procedures outlined in the Crisis Management Handbook, including the following: Insure the safety and protection ofthe student(s)/staff Activate a crisis plan/crisis team. Notify the superintendent and police, as appropriate. Notify staff, students, and parents, as appropriate. Provide immediate emotional support for student(s) and staff in a desigrated area. Provide short term support for students or staff members needing further assistance for a period oltime after the crisis. The Board of Trustees further recogrizes that trauma in the lile of a staff member or student can create feelings which can impact the ability to teach or leam. A person (or persons) sulfering fiom trauma, stress, abuse or depression cannot benelit lully from, or provide services to, the educational program and that person may pose a threat to him,/herself or others. All involved school personnel should be alert to the individual who exhibits signs ofunusual depression or who threatens violence to selfor others. Stalf members should know how to contact the proper authorities or know how to refer to district personnel who can link individuals and their families to treatment programs in the community. Section 1000-page 40 Idaho Falls School District #91 I 2 J 4 5 6 I 2 In order to help prevent suicide and other severe acts ofviolence, the Board directs that a Crisis Awareness Program be initiated in every school to include the following: Implement the district-wide crisis plan. Provide inservice education to increase staff awareness of the seriousness of trauma, crisis and their impact. This inservice will include waming signs, procedures for dealing with crisis, and how to help lessen impact on students/staff. Establish procedures to help ease the impact ofa crisis on the students, staffand the community. Inform parents ofthe crisis procedures and how parents can assist. 1007.4 - Communicable Diseases A. Statement of Policy B. Definition of Communicable Diseases For purposes of this policy, the definition of "communicable diseases" shall be the one established by the ldaho State Department of Health (SDH), and shall include, but not be limited to, those contagious diseases reportable to SDH. C. Suspicion of Disease If a school district employee has reason to believe a student or another school district employee has a communicable disease as defined in the section above he/she shall immediately report this information to his/her immediate supervisor or to the Superintendent of Schools. If the supervisor who receives such a report believes that this information is accurate, he/she shall report to the school nurse who shall then notify the SDH, and the Superintendent ofSchools ifnot previously notified. 3 4 The Superintendent ofSchools shall appoint a Health Review Team (HRT) for the purpose of reviewing the cases of students having, or suspected ofhaving, a communicable disease. The HRT shall consist of an administrator, the school nurse, a local physician, and other members as the Superintendent ofSchools deems necessary. The affected student shall be allowed to remain in the Section 1000-page 4l Idaho Falls School District #91 It is the intent of the Board olTrustees of Idaho Falls School District #91 to attempt to protect students and employees fiom exposure to diseases while they are attending school or actively working for the school district. Staff members are encouraged to wear protective gloves when handling any bodily fluids in the performance of their duties. Students who have, or are suspected of having, a communicable disease shall be dealt with according to the rules listed below. D. Aopointment of Health Review Team (HRT) classroom until the HRT verifies whether the student has a disease. The Superintendent of Schools is authorized to arrange safe placement of the affected student during the investigation. Steps will be taken to protect the confidentiality of any student with a communicable disease. Therefore, the knowledge that any student has a communicable disease will be confined to those persons who have a direct need to know as determined by the Superintendent of Schools. Those persons will be provided with appropriate information and made aware of the requirements of confrdentiality. F.Recommendation of Health Review Team The HRT shall consult with the affected student physician regarding any suspected case of communicable diseases. The HRT shall conclude, within 72 hours after hrst being informed, its fact finding and report a recommendation to the Superintendent ofSchools. After receipt ofthe above information and recommendations, the Superintendent of Schools shall determine the placement of the affected student. In the case of a student where exclusion from the regular school setting is in the best interests of all, altemative special programming shall be provided by the school. ln the case of a student who has a human retrovirus variously labeled Human Immunodeficiency Virus (HIV), and when certain health conditions in the school environment (e.g. measles or chicken pox) which could threaten their health, the physician ofthe student will be notified by the school nurse. Exclusion fiom the classroom or the work place will be at the discretion ofthe affected student's physician. H. Education Regardins Communicable Diseases The Idaho Falls School District shall take steps as determined by the Superintendent ofSchools to educate parents, students, and school employees regarding communicable diseases and their transmission. Such education would serve to minimize the risk of transmission to others, and to assist efforts to provide the best educational setting for infected students and a safe work environment for infected employees. E. Confidentialitv Requirements G. Possibility of Exclusion Guidelines Section 1000-page 42 Idaho Falls School District #91 1007.5 - Health Consultative Services Screening, care, counseling, and referral services include:a. Crowth and development, K-6, other students on an individual basis;b. Vision, K-6 (grades 3, 5, 8 in cooperation with Lions Club) and on individual basis K-12;c. Scoliosis, grades 7,8,9 and on individual basis;d. Blood pressure checks as requested;e. Dental, inspection only, major problems referred;f. Nuisance diseases (pediculosis, scabies, ringworm, etc.);g. Other medical problems. Special Education Student Evaluation/Placement K-l 2 Determination of lmmunization Status as follows: According to state law, a statement certifying the student's immunization status must be in the possession of school authorities at the time of enrollment. 4. InterscholasticAthleticEligibilityForms 7. Health Education: Instruction regarding health related subjects will be provided in the classroom, in small groups, and on an individual basis. Section 1000-page 43 Idaho Falls School District #91 I 2 3 All medical forms for athletic participation shall be reviewed by the health services staffprior to the student's participation in interscholastic activities. 5. New Student Health Appraisals: Health appraisals for new students who have no prior record ofa medical examination shall be conducted by the health services staff 6. Homeboundlnstnrction: Homebound instruction will be provided for students with extended absences due to medical reasons. District guidelines have been established to govern such services. Anangements can be made by contacting the health services staff. The salety olevery student is a matter ofserious concem to the Board ofTrustees, the administration, and teachers. It is the policy of the Board to set up regulations to provide the best safety measures for each and every student. 1008.1 - Emergency Drills Emergency drill exercises will be planned by the school principal and teachers ofeach building to assure orderly movement and proper placement ofstudents when emergencies arise. Fire drills are to be conducted once a month. 1008.2 - Automobiles When students drive a car to school, the student is subject to the regulations and policies prescribed by the principal. When a student fails to comply, appropriate action may be taken by the principal, up to and including loss ofparking privileges in school-owned or school-designated parking areas. Transportation to and from school shall be fumished without charge by the School District to pupils who live more than I 1/2 miles from the school to which they have been assigned. Determination of the distance shall be made by the Department of Transportation and shall be measured according to the shortest possible walking route which a child may take to reach the school. In addition, transportation will be provided for student activities that are approved by the District Administration. A transportation cost may be charged for activity travel that is not part ofthe reimbursement schedule established by the State Department ofEducation. A transportation fee schedule will be established and approved by the Board of Trustees. 1009.1 - Studetrt Conduct and Discipline on School Buses The bus driver is in charge of the operation ofa bus at all times. No student activity may take place that interferes with the operation ofthe bus or the safety of the students or violates any other part ofthe District's discipline policy or behavior code. Students who, in thejudgment ofthe bus driver, violate the rules ofgood and safe conduct in the bus shall be reported to their school principal on the appropriate form. The principal will determine the proper discipline of the students. The principal, in cooperation with the Supervisor of Transportation, will decide when a student may retum to riding a bus once he/she has lost the privilege. Section 1000-page 44 Idaho Falls School District #91 IOO8.O - STUDENT SAFETY IOO9.O - TRANSPORTATION 1009.2 - Student Responsibilities While using school district transportation, students are expected to observe the following standards of etiquette and behavior: l.) J. 4. 5. 6. 7. 8. 9. 10. 11. 13. 14. 15. Be on time for the bus. Wait in an orderly line and avoid "horseplay". Enter or leave the bus through the entry door. Go directly to an available, or assigrred seat, when entering the bus. Be seated and remain seated until the bus stops for pupils to unload. Have a strong sense of responsibility lor the safety ofselfand others. Keep all parts ofthe body inside the bus except when unloading. Follow the driver's suggestions promptly. Treat others and equipment with respect. Refiain from the use ofprofane language on the bus. The use oftobacco, alcohol, or drugs and controlled substances is prohibited. Refrain from carrying hazardous materials, objects, and animals on the bus. Refiain from leaving or boarding the bus at locations other than the assigrred home stop or assigned school. If necessary to cross the road: a. Cross in front ofthe bus. b. Wait at front of bus for signal from driver before proceeding into traffic lane. Relrain from eating or drinking of foodstuffs while on the bus. 1009.3 - Disciplinary Procedures When a student's behavior on a bus is such that disciplinary measures are in order, a citation form will be completed by the driver and given to the Supervisor of Transportation who will, in tum, give it to the student's principal for appropriate disciplinary action. Section 1000-page 45 Idaho Falls School District #91 12. Where the disciplinary infiaction is severe enough, a student may be suspended from riding a bus. The disciplinary action will be communicated by the principal to the student, the student's parents, and the Supervisor of Transportation. A student may be suspended fiom riding on a bus by the bus driver ifhe/or she fails to identify himselflherself when requested to do so. 101O.O - SCHOOL CLUBS. MEMBERSHIP IN/ADVISORS/FUNDING 1010,1 - Approval The existence and operation ofall school clubs shall be subject to the approval ofthe school administration and subject to such rules and regulations as the District shall require. 1010.2 - Election The club officers shall be elected according to proper election procedures including nominations, balloting, counting, and verifications. 1010.3 - Membership No school club shall be allowed to choose its new members merely by the decision of its present members. No student shall be denied membership in any school club if he or she can meet the rules and regulations for membership set up by the school. 1010.4 - Advisors Advisors shall be present at all meetings or functions ofany club or arrange for other faculty members to take their place. Ifthe group takes a trip, the advisor shall act asone of the chaperons. If the group is a mixed group, both a male and female chaperon must accompany the group. 1010.5 - Funds The advisor will keep a close check on the club funds to assure that good business practices prevail. Requisition slips for all purchases shall be signed by the advisor, and all bills must be paid prior to the end of the school year. Club books shall be kept in accordance with approved District #91 accounting practices and will be available at all times lor examination by the District auditor. f010.6 - Participation Extracurricular activities are a part ofthe total educational program offered to students. Therefore, exclusion should be based on reasonable rules. Marriage is not a situation which adversely affects the discipline or usefulness ofthe activities program of the school and cannot be used to bar the student from extracurricular activities. 1010.7 - Student Government Under the building principal's supervision, all students are encouraged to padcipate in the student govemment of the school. Through this participation, students are able to Section 1000-page 46 Idaho Falls School District #91 1 1010.8 - Student Publications Oflicial school publications such as school newspapers should reflect good taste and the responsible judgment ofthe student editors. Students have the responsibility to refrain from libel and obscenity and to observe the normal rules lor responsible joumalism and editing. Within these bounds students have a responsibility, as do editors of other newspapers, to report the news and to editorialize within established district guidelines. Any newspaper printed by a joumalism class for school credit must have faculty supervision. No unauthorized newspapers may be published or distributed on school district property. 1010.9 - Forms of Initiation Initiations and Hazing Only formal induction ceremonies for a club, class, activity, or the student body will be allowed, and then only under the planning and supervision ofthe sponsor and the principal. No ceremonies in which the action may be hazardous or belittling to the student will be allowed. a. All induction activities for any organization are to be ceremonial in nature. The word ceremonial is intended to mean activities similar to the Honor Society induction and is contrasted with initiations that have required acts or activities that are belittling or demeaning to a group or an individual. All initiation{ype activities are prohibited. b. No membership in a club or an organization is to be contingent upon participation in an initiation ceremony. Membership must be allowed to any individual who meets the performance criteria for the organization. No hazing ofone student by another is to be sanctioned. This is intended specifically to eliminate the initiations that occur in the fall with the 7th grader entering ajunior high or sophomores or new students entering a high school. Students that cause or participate in hazing will be subject to suspension or expulsion. Section 1000-page 47 Idaho Falls School District #91 c become involved and can substantially contribute to the educational program olthe district. It is the policy of the Board of Trustees of the Idaho Falls School District No. 9l to encourage an effective, elficient program ofactivities. All prior absences must be considered in light ofthe 90% attendance requirement before ganting a student permission to participate in travel activities. 1011,1 - Senior High Athletics The provisions olthe Idaho High School Activities Association and School Conference apply to all senior high school athletics. Procedures and regulations will be developed in cooperation with the Coordinator of Physical Education and Athletics, principals, and coaches in line with Board Policy and State and conference provisions. l0l l 2 - Junior High Athletics When applicable, the provisions of the Idaho High School Activities Association and the Junior High Conference will govem junior high school athletics. Procedures, regulations, and other policies will be set forth in cooperation with the building principals and the Coordinator Physical Education and Athletics. 1011.3 - Social Events Social activities are an important part ofany student's life and ofthe school. This type ofactivity often reflects the educational quality of a school and can be easily observed. It is the desire ofthe Board to sanction such activities insofar as they fall in line with overall school policy. Such events are the responsibility ofthe school principal. l0l1.4 - Student Trips (Secondary Schools) All school sponsored trips must have the recommendation of the building principal and be approved by the Assistant Superintendent for Instruction and Curriculum prior to the trip. Specific details and plans relative to departure, destination, ovemight lodging, food services, purpose of trip, number ofstudents involved, chaperons, (male and female must accompany mixed groups), and return time must accompany all requests. Parents and/or legal guardians ofthose students going on the trip will be notified ofthe trip schedule and will sign consent slips for their students. Student travel that is administered within the school is limited to a radius of 300 miles and must be limited as follows: Section 1000-page 48 Idaho Falls School District #91 IOIl.O - STUDENT ACTIVITIES 2 It is expected that, in general, students will not miss school for activities such as contests, conferences, trips, etc. However, in instances where only one activity is available for statewide or regional interaction ofstudents, limited school time may be used. This loss ofschool time will, however, be charged against the student's days of allowable absence. The current status of each student's attendance should be considered belore approval to miss school is given. Debate is limited to competition in regional conference and state meets. It is recognized that present scheduling procedures dictate that the use of some school time is necessary to provide a competitive program. However, absences must be kept to an absolute minimum, and the schedule must be cleared yearly with the Assistant Superintendent for lnstruction and Curriculum before any commitments are made. The Honor Society is allowed one activity a year at participant expense. Activities that extend overnight are not acceptable. School time must not be used. Cheerleaders' activities will be managed and controlled by the administration of each secondary school. School time will not be used except when necessary for state competition. Drill teams are allowed a maximum of one contest per year that requires ovemight travel or travel outside the East Idaho area and loss ofschool time. Additional participation in local contests and events may also be allowed when approved by the building administrator. Travel for vocational students will be considered only when travel is related to class activities and requested in advance. Vocational students who hold a state office or who win state competition may apply to attend National competition. Expenses for such approved travel are the responsibility of the student or the organization. Other school organizations may apply to the school administration for permission to participate in sponsored or scheduled activities. Organizations such as Key Club, Student Govemment, music and joumalism are covered by this section. High school student travel is limited to two consecutive school days, andjunior high travel is limited to one school day. Requests for participant sponsored travel are to be submitted to the building administrator and to the district administrator for approval. Such requests are to be submitted prior to any fund raising or in-depth planning. Section 1000-page 49 Idaho Falls School District #91 3 4 5 6 7 8 9 I Travel beyond the 300 mile radius for IHSAA sponsored events for which participation was eamed in local or regional competition may be approved by the District Administration. Participation in similar state level competitions sponsored by other state organizations/agencies will be considered but must have the approval of the Board of Trustees. Any travel outside the State during the school year that goes beyond the 300 mile limit must also be approved by the Board. School sanctioned travel to attend national or regional competitions may be approved by the principal for selected high school students. The student(s) allowed such travel would be winners of a state competition with further competition at the regional or national level, or a student officer or representative attending a convention or clinic. Expenses for such approved travel are the responsibility ofthe student or the organization. 1011.5 - Elementary Honor Programs Elementary honor society is allowed one activity per semester at participant expense. Travel for activities should be confined to Bonneville County. 1011.6 - School Read-In, Read-a-Thon, Math-a-Thon, etc. Districlwide activities, i.e. jump rope contests, library tours, arts assemblies, etc., are under the jurisdiction ofthe Assistant Superintendent for Instruction and Curriculum. School activities beyond those scheduled on a district-wide basis must have the approval of the appropriate administrator. Section 1000-page 50 Idaho Falls School District #91 These special events must have the recommendation and approval ofthe Assistant Superintendent for Instruction and Curriculum. Specific details and plans must be submitted to the administration relative to location, number of students involved, chaperons, and hourly plans, including transportation ofstudents. No read-in will be permitted to continue after 10:00 P.M. No read-a-thon, math-athon, etc., may include student door-to-door solicitation of funds. l0l1.7 - Elementary Activities IOT2.O - ATHLETICS A. Philosophy The underlying purposes ofthe athletic and cheerleading programs for Idaho Falls School District No. 91 are to guide the total development of the individual, utilize the inner resources of the student, and provide opportunity for their productive involvement.1. By stressing the mental, social, physical, and emotional development of the student, the athletic and cheerleading programs should provide for total development.2. By emphasizing the traits of compassion, humility, pride, self-respect, and self-reliance, the athletic and cheerleading programs should utilize and develop the strength and determination ofthe student.3. By developing the attributes ofcooperation, leadership, responsibility, sportsmanship, and competitiveness, the athletic and cheerleading programs should provide the opportunity for full and productive involvement ofthe student in the world today.4. By developing athletic and cheerleading programs that will insure equal opportunities for student participation in athletic events, and by incurring equal opportunities for students to receive adequate and satisfactory coaching instruction and supervision. The coaches' attitude toward athletes should be positive and respectful. An athlete should never be dealt with in a way that may be humiliating and especially not in the presence of the public. Coaches should refrain fiom using language which humiliates, degrades, and./or intimidates students. Swearing, profanity, or obscenities are not acceptable. IOI3.O. GENERAL 1013.1 - Gifts to Staff Members Pupils, parents, and other patrons of the District shall be discouraged from the routine presentation ofgifts to District employees. When a pupil feels a spontaneous desire to present a gift to a staffmember, the gift shall not be elaborate or unduly expensive. 1013.2 - Solicitations of Students The schools shall strive to safeguard the students and their parents from money raising plans ofoutside organizations, commercial enterprises, and individuals. This policy applies particularly to ticket sales and sales ofarticles or services except those directly sponsored or approved by the schooI authorities. Section 1000-page 5l Idaho Falls School District #91 t 012.1 - 1013.3 - Sales, Promotions, Surveys The public school setting is not to be used to contact stalf members or students for sales or other commercial purposes not directly related to the operations or activities of the District or the school. Students are not to be used to carry home announcements related to activities ofa commercial nature. The involvement ofstudents in surveys and fund raising activities for charitable organizations must have approval in advance from the Superintendent's office. Fund raising activities should be confined to the attendance area ofthe building in charge of the activity. 1013.4 School Policv Administrators ofeach individual school may extend this policy by developing and writing additional rules and regulations for the orderly management of students. School rules and regulations should be cooperatively developed with staff, students and parents and should reflect the rights and responsibilities ofthose they are intended to serve. ANY SECTION OF THIS DOCLMENT, OR PORTION THEREOF, FOI.IND BY ADJUDICATION TO BE CONTRARY TO LAW OR CONSTITUTIONAL RIGHT SHALL BE STRICKEN WITHOUT EFFECT TO THE REMAINDER. END OF SECTION IOOO Section 1000-page 52 Idaho Falls School District #91 SECTTON 11OO - CHARTERSCHOOLS I 101.0 I102.0 BELIEFS LEGAL RESPONSIBILITIES Section ll00 - I Idaho Falls School District #91 SECTION 11OO - CHARTER SCHOOLS I 101.0 Beliefs The Board of Trustees believes that public school programs should be designed to fit the needs of individual students and that parents and educators have a right and responsibility to participate in the schools which serve them. The State of Idaho has authorized charter schools as one avenue for parents, teachers, and community members to provide for the education ofchildren within the public school system. 1 102.0 Leeal Responsibilities Idaho Falls school District #91 will comply with State Legislative statutes and state Board ofEducation rules that apply to Charter Schools. END OF SECTION 11OO Section 1100 - 2 Idaho Falls School District #91 , ldaho Statutes Page I of I Idaho Statutes TITLE 33 EDUCATION C}APTER 5 DISTRICT TRUSTEES33-519. RELEASE FOR REIIGIOUS INSTRUCTION. Upon applj.cation of his parent.or guardian, or, if the student has attained Ehe age of ei"ghteen (18) years,upon applicatj"on of the student, a sludent aEtending a pubtic schoof in gradesnine (9) Ehrough t.welve {12) may be excused from school for a period not.exceeding five (5) periods in any week and not exceeding one hundredsixty-five (155) hours per student during any one (1) school year forreligi.ous or ottrer purposes. Release time pursuant. to lhis sectj-on shall bescheduled by the board of trust.ees upon application as provided herein and t.heboard shaI1 have reasonable discretion over the schedulj-ng and t.iming of therelease time. Release Eine pursuant to Ehis section shall noL reduce theminimum graduation requirements for accrediEed Idaho high schools. Theprovisions of Ehis section sha11 not be deemed Eo authorize Ehe use of anypublic school facility for reli,gious inst.ructi-on, The board of trustees of aschool di.stricE may not authorize the use of, and public school faciLiLies,persoDnel or equipment rnay not. be utilized, to maintain attendatce records forthe benefit of release time classes for religious inst.ruction. No credit. shallbe awarded by t.he school or school di.strj-ct for completion of courses duringrelease time for religious purposes. At Ehe dj-scretion of Ehe board credi.t maybe granted for other purposes. The Idabo Code is nade availa.bl. oD the lElerrct by tbc Idabo L.gislaiure !s. pubtic E.rvice Thia Iarerne! wersion o! the Idaho Code My not be uscd lor conn.rcial purposes, Dor may rhiE databaae be puDliahcal or rcpackaged for come.ci.l sal. witbout cxpress Eirleo pcrnis6ion. Searchihq Idaho Slatules Available Reference: Seorch Instruclions. The ldaho Code is the property of the state ofldaho, and is copyrighted by ldaho law, l.C. S 9-350. According to ldaho law, any person who reproduces or distributes the ldaho Code.for commercial purposes in violation of the provisions of this statute shall be deemed lo be an infringer of the state of ldaho's copyright. http://www3.state.id.us/cgi-bin/newidst?sctid=3 300500 I 9.K 9t2U2006 Policy Section 406.0 - 406.1 5 Policy Section 3 10.2 Policy Section 605.0 Policy Section 616.0 Policv Section 510.0 Jan. 28 003 Revised 4/20l2006 School Properties Disposal Procedure Computer Services and Operations District Equipment Programs for Exceptional Students Special Education Students - deleted, with policies 6l 7-621 renumbered* Private Service Providers Working with Students in Public Schools Feb.26 2002 Policy Section 3 12.0 une 25.2002 Policy Section 204.2 Superintendent's Staff (Revised) Policy Section 204.3, 204.4, 205.5, 204.5.1, 204.5.2, 204.7 .1 Deleted Policy 204.6 (renumbered as 204,3) Policy 305.5 - 309.0 Inventories, Purchase Orders and Contracts, Payroll Schedules, Travel Expense Reimbursements Policy 407.3 Special Use of School Buses Section 600 - Curriculum & Instruction: Policy 603.1 I.F. and Skyline Grad. Requiremenrs (Revised) Policy 601.0 Curriculum Philosophy (Revised) Policy 617.1 Early Graduation (Renumbered as 603.3 Policy 604.0 Curriculum DevelopmenVAdoption/Evaluation (Revised) Policy 605.0 Programs for Exceptional Students: (Revised) Policy 606.0 Summer Schools (Revised) Policy 608.0 Altemative High School (Grades 9-12) (Revised) Policy 609.0 Transfer/Foreign Exchange Studenrs (Revised) Policy 611.0 Student Performances (Revised) Policy 612.0 Instructional Resources (Revised) Policy 613.2 School Volunteers (Revised) Policy 615.0 Academic Achievement (Revised) Policy 616.1 Scheduling (Special Education Students) (Revised) * Policy 618.0 Graduation Exercises (Revised) + Policy 619.0 Testing Program (Revised) * Policy 620.0 Teaching About Controversial Issues (Revised) Policy 805.1-8.11.0 Reduction in Personnel * Renumbered Jan. 28, 2003 Jan. 14,2003 J 2 Policy Section 604.2.1 Curriculum Program Evaluation POLICY REVISIONS _ BOARD ACTION 1 October 27. 2003 Policy Section 103.0 Policy Section 103.1 Policy Section 103.1 .1 Policy Section 103.2 Policy Section 107.3 Policy Section 107.6 Policy Section 109.4 Policy Section 202.1 Policy Section 204.2.1 Policy Section 307.0 Feb. 25 2003 Policy Section 1002.0 Policy Section 3022.2.1 Aoil22.2003 Policy Section 809.5 Attendance General Fund Contingency Mission Statement, Goals, Strategies School Board Trustee Zones and Elections Trustee Zones Trustee Elections Membership on Board of Trustees Regular Meetings of the Trustees Order of Business for Board Meetings Board Policy as Public Record Superintendent's Performance Responsibilities Organizational Chart Payment of Claims Cell Phone Usage Budget Planning, Preparation and Management Invesfrnent of School Funds Budget Implementation School Accounts Inventories Purchasing Bids and Quotations Quality Control and Standardization Purchase Orders and Contracts Vendor Lists Selection of Professional Services Procedures Charter Schools Credits eamed NCLB School Choice March 23. 2004 Policy Section 406.16 October 26.2004 Policy Section 302.3 Policy Section 302.4 Policy Section 303.0 Policy Section 304.3 Policy Section 305.0 Policy Section 306.0 Policy Section 306.2 Policy Section 306.3 Policy Section 306.6 Policy Section 306.7 Policy Section 306.9 Policy Section 308.1 Policy Section 1 100 Policy Section 603.1 Policy Section 1003.4 2 Mav 13.2003 Policy Section 604.2.I Policy Section 1003.4 & 3.5 September 23. 2003 Policy Section I Revised 4/20/2006 Military Leave Level 4 Curriculum Program Evaluation Boundary Waivers f Revised 4/20l2006 February 15. 2005 Policy Section 1003.4.C Policy Section 107.6 November 8. 2005 Policy Section 306.2 April I I ,2006 Policy Section 408 Athletic Paflicipation for Waiver Students Order of Business for Board Meetings Bids and Quotations Child Nutrition and Wellness 3 I 3.0 0verall Goals To provide the best possible school staff, including both professional and support personnel; To encourage development of meaningful and cooperative interpersonal relationships among students, stafi and community; To strive for maximum effrciency in the use of district resources to meet the goals and objectives ofthe various programs and services; To achieve what is truly a "community school" in services to the adult community. 4.0 Identi$ing Priorities Through the Strategic Planning process (which includes the participation ofparents, patrons, and educators), building level priorities will be considered annually by the District Planning Council. This Council, will in turrl recommend district priorities to the Board. It is the policy ofthe Board ofTrustees that the Board and the Superintendent shall arurually identifi priorities for education in the District from this report and other relevant criteria and shalljointly develop goals which will serve as a framework to the school system for the ensuing school year. The Board is committed to rnaintaining a system o f accountability toward the accomplishment ofthese goals. 5.0 Objectives The following objectives were established through the Strategic Planning Process and approved by the Board ofTnrstees in 1995. No later than July l, 2000, 1007o ofour Pre K-12 curriculum will be clearly defined and will be communicated to students, teachers, and parents for each elementary grade level and for each secondary subject area to ensure that knowledge and technical skills are taught to our students in a challenging academic environment. By July lst ofeach year, 100% of identified safety concerns will be resolved and a support system will be established to maintain an ongoing safe, positive, teaching/leaming environment in each of our schools. By July I st ofeach year, a comprehensive staff development program based upon staff input will be in place for District #91 employees to ensure that students continue to be taught and served by highly competent professionals. 1 ) Mission Statement -2 To provide an educational program and instructional setting which will permit each student to develop to his or her full potential; 4. 5. No later than July 1, 2000, identified minimum levels of technology will be achieved in each ofour schools, with an ongoing technology firnding source established to ensure that our students can compete in a highly technical society. Through the year 2000, community input will be invited periodically to review and update building and district level improvement plars to ensure clear criteria for student success and system accountability. 6.0 Strategies We will clearly define and communicate the curriculum for each elementary grade level and for each secondary subject area to ensure that basic skills and knowledge are taught. To accornplish this we will: Work for Pre K-12 alignment of the specific academic and vocational skills and knowledge needed for graduation. Hold educators accountable for effective teaching, hold students accormtable for learning, and encourage parental involvement in their child's education. Assess student growth to evaluate the effectiveness of district curriculum and to provide for student needs by ensuring that basic skills are taught and that appropriate remediation and endchment opportunities are provided. We will develop a system-wide staffdevelopment program based upon instructional designs which will enhance the knowledge and skills of staff necessary to improve student achievement. We will develop and implement plans which will expand student involvement in the community as well as expand the community's involvement in the schools. We will develop and implement plans to equitably integate technology into schools to help students learn adopted curriculum. We will network with other community agencies and resources to provide students with a safe school environment. We will enhance students' academic success by implementing prograrns that encourage responsibility, accountability, self discipline, and strengthened family relationships. We will develop and implement plans for the construction and maintenance of physical facilities necessary to house students in a ratio which will enhance learning. A. B. C 2 3 4 5 7 Mission Statement -3 I 6. 8. We will realign system structues to enhance student learning: + school calendar year. * length and content ofthe school day. + administrative delivery systern Mission Statement -4