HomeMy WebLinkAboutAccounts Payable - Accounts Receivable ManagerAugust 2018
TITLE: Accounts Payable/Accounts Receivable Manager
QUALIFICATIONS:
Bachelor’s degree in accounting or business preferred. A minimum of two years of advanced training in business and accounting or equivalent experience is required.
Experience in office procedures, accounting, purchasing, and other business procedures.
Proficiency in Word, Excel, Outlook, Internet, and accounting software.
Strong organizational skills.
Ability to work with staff, students, and the public.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: Director of Business.
JOB GOALS:
To support the delivery of School District 91’s written, taught, tested and reported curriculum and contribute to maximizing student achievement.
To contribute to the efficiency of the District’s business functions by paying the District’s bills in an accurate and timely manner, by processing the District's accounts receivable
and by managing the District’s use of purchasing cards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reviews and audits all invoices and prepares them for payment after receiving Board approval.
Administers the District’s purchasing card program, serves as the District liaison with the bank concerning card usage, and performs corresponding journal entries in the accounting software
for the program.
Implements and trains staff in the use of purchasing cards – in both the software program and the procedures.
Assists staff members in the use of the District’s accounting system processes. Provides technical support to staff members with problems with the accounting software.
Serves as the District liaison with vendors concerning invoice/statement discrepancies, incomplete deliveries, and non-conformance with authorized procedures.
Issues district invoices as requested and tracks the invoices to ensure payment. Trains and assists staff members with the accounts receivable process.
Prints payroll checks.
Performs data entry for electronic transfers, daily and handwritten checks.
Performs mathematical and clerical verification of all vouchers and/or invoices, supporting documents, supply requisitions and receiving reports.
Performs data entry and verifies all batches of vouchers and/or invoices.
Scans all invoices with corresponding papers to the information storage software.
Utilizes on-line utility payments via the Internet when feasible.
Interfaces with all locations to keep outstanding purchase orders updated and closed when appropriate.
Performs entry for year-end adjustments to the warehouse inventory program as well as year-end accounts payable functions.
Assists purchasing department as needed.
Maintains high standards of ethical behavior and confidentiality.
Has regular and predictable attendance.
OTHER DUTIES AND RESPONSIBILITIES:
Assists the Director of Business as assigned.
Performs all other duties as assigned.
TERMS OF EMPLOYMENT:
This position is scheduled for 8 hours per day, 244 days per year. Benefits will be in accordance with approved Board policy. Wages will be in accordance with the Classified Salary
Schedule as a Grade 10 - 12.
This is an “at will” position in that the employer or employee may terminate employment at any time or for any reason consistent with applicable state or federal law. The “employment
at will” policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and expressly approved by the Board of Trustees of District 91.
EVALUATION:
Performance of this position will be evaluated annually by the Director of Business in accordance with provisions of the Board’s policy on the evaluation of classified personnel.
This position has been given an overall physical classification of light duty.
1 – 33% 34 – 66% 67-100%
Light 20 pounds 10 pounds < 1 pound
The following chart indicates the activities required for this position and their frequency.
None Occasional Frequent Constant
0% 1-33% 34-66% 67-100%
Sitting [ ] [ ] [ ] [X]
Standing [ ] [X] [ ] [ ]
Bending at waist [ ] [X] [ ] [ ]
Forward Reaching [ ] [X] [ ] [ ]
Overhead Reaching [ ] [X] [ ] [ ]
Climbing Ladders [X] [ ] [ ] [ ]
Squatting [ ] [X] [ ] [ ]
Walking [ ] [X] [ ] [ ]
Repetitive arm/
shoulder movement [ ] [ ] [ ] [X]
Carrying [ ] [X] [ ] [ ]
Pushing [X] [ ] [ ] [ ]
Pulling [X] [ ] [ ] [ ]
Driving [ ] [X] [ ] [ ]
This position is performed indoors. The majority of the time is spent sitting at a desk, working on the computer, completing paperwork, answering the telephone, and scanning documents.
Movement within the office is required to deliver documents and messages and gather information as needed. Occasional travel to the District schools is required.