HomeMy WebLinkAboutAdmin Assist - Fed ProgramsAugust 2008
TITLE: Administrative Assistant - Federal Programs.
QUALIFICATIONS:
High School Diploma.
Ability to work with staff, students, and the public.
Training and experience in clerical procedures and skills.
Strong organizational skills.
Proficient in computer software applications.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: Director of Federal Programs and Assessment.
JOB GOALS:
To support the delivery of School District 91’s written, taught, tested and reported curriculum and contribute to maximizing student achievement as tested with the Idaho Standards Achievement
Test.
To provide efficient clerical and technical support to the Director of Federal Programs as indicated in items V and VI.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintains an active and an inactive Certificate of Eligibility (COE) file for all migrant students who are currently enrolled or who are not enrolled during the current year, but who
were enrolled in one of the five previous years. Reviews completed COEs for accuracy before entering in the State system.
Maintains Migrant and LEP records for all students who are enrolled during the current school year.
Distributes migrant student records to the proper destinations.
Prepares data for transmittal to the State Department of Education.
Maintains an accurate, complete, up-to-date list of migrant and LEP students in the district.
Prepares all reports as required for the Federal Programs Office, i.e. Office of Civil Rights, State Department of Education, mileage, travel requests, etc.
Assists in the preparation of Federal Programs budgets.
Maintains high standards of ethical behavior and confidentiality of information.
Is knowledgeable about eligibility requirements, data entry requirements, and Education and Health Records Formats.
Is responsible for answering the telephone, answering questions and calls, directing calls to the appropriate person, typing reports and other correspondence, etc.
Assists in finding translation services as needed to enable the schools to maintain effective communication with Spanish speaking parents.
Processes Purchase orders.
Distributes materials to program staff.
Enrolls students in summer school program and maintains summer school records.
Completes required reports for the summer school programs.
Works closely with secondary counselors regarding PASS (Portable Assisted Study Sequence) courses for Migrant/LEP students.
Provides assistance with training for Woodcock Munoz Language Testing.
Performs language testing as requested.
Assists in the placement of students in Innovative Programs and Summer School Programs.
Prepares lists for the Transportation Department of Innovative Program and Summer School Program students.
Checks eligibility qualifications and enrolls students in the LEP Program. Notifies Family Liaison of new students that may qualify for the Migrant Program.
Has regular and predictable attendance.
OTHER DUTIES AND RESPONSIBILITIES:
Performs all other duties as assigned.
TERMS OF EMPLOYMENT:
This is a full-time position scheduled for 8 hours per day, 260 days per year. Benefits will be in accordance with approved Board policy. Wages will be in accordance with the Classified
Salary Schedule as a Grade 10.
This is an “at will” position in that the employer or employee may terminate employment at any time, or for any reason consistent with applicable state or federal law. The “employment
at will” policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and expressly approved by the Board of Trustees of District 91.
EVALUATION:
Performance of this position will be evaluated annually by the Supervisor of Federal Programs in accordance with provisions of the Board’s policy on the evaluation of classified personnel.
This position has been given an overall physical classification of heavy duty.
1 – 33% 34 – 66% 67-100%
Light 20 pounds 10 pounds < 1 pound
Medium 40 pounds 20 pounds 10 pounds
Heavy >50 pounds** 40 pounds 20 pounds
**Lifts over 50 pounds with proper body mechanics and 2 or more workers.
The following chart indicates the activities required for this position and their frequency.
None Occasional Frequent Constant
0% 1-33% 34-66% 67-100%
Sitting [ ] [ ] [X] [ ]
Standing [ ] [ ] [X] [ ]
Bending at waist [ ] [X] [ ] [ ]
Forward Reaching [ ] [X] [ ] [ ]
Overhead Reaching [ ] [X] [ ] [ ]
Climbing Ladders [ ] [X] [ ] [ ]
Squatting [ ] [X] [ ] [ ]
Walking [ ] [ ] [X] [ ]
Repetitive arm/
shoulder movement [ ] [ ] [ ] [X]
Carrying [ ] [ ] [X] [ ]
Pushing [ ] [ ] [X] [ ]
Pulling [ ] [ ] [X] [ ]
Driving [ ] [X] [ ] [ ]