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HomeMy WebLinkAboutReceptionist-Admin Office 2020October 2020 TITLE: Receptionist QUALIFICATIONS: High School Diploma preferred. Ability to answer calls with a well-modulated voice, with good grammatical construction and choice of words. Proficient in Word, Excel, and Outlook. Strong clerical skills. Ability to work constructively with staff, students, and the public. Previous experience preferred, but not mandatory. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. REPORTS TO: Director of Human Resources and Finance. JOB GOALS: To support the delivery of School District 91’s written, taught, tested and reported curriculum and contribute to maximizing student achievement. To contribute to effective school-community relations by prompt and courteous handling of all inquiries and visitors. ESSENTIAL DUTIES AND RESPONSIBILITIES: Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person. Receives incoming telephone calls and routes to the appropriate destination. Answers non-technical questions and refers other inquiries to designated office personnel. Delivers faxes and other information as needed and sends faxes when requested. Maintains fax machine and orders supplies as needed. Takes transcript orders and receives payment. Takes and delivers messages for office personnel when they are unavailable. Performs clerical tasks and projects as requested. Scans records and other information. Checks for completeness and then shreds scanned materials. Schedules boardroom and conference rooms for meetings and other uses. Maintains and updates daily list of room schedules. Distributes employment paperwork to new employees and schedules appointments as directed. Creates and updates telephone extension directories for District use. Completes Drivers Education verification of compliance forms for students. Reports problems with the telephone system and arranges non-technical repair services. Orders perfect attendance certificates and prepares them for distribution near the end of the school year. Has regular and predictable attendance. Maintains high standards of ethical behavior and confidentiality. OTHER DUTIES AND RESPONSIBILITIES: Assists the Payroll Department as requested. Performs all other duties as assigned. TERMS OF EMPLOYMENT: This position is scheduled for 8 hours per day, 244 days per year. Benefits will be in accordance with approved Board policy. Wages will be in accordance with the Classified Salary Schedule as a Grade 5-7. This is an “at will” position in that the employer or employee may terminate employment at any time or for any reason consistent with applicable state or federal law. The “employment at will” policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and expressly approved by the Board of Trustees of District 91. EVALUATION: Performance of this position will be evaluated annually by the Director of Human Resources and Finance in accordance with the provisions of the Board’s policy on the evaluation of classified personnel. This position has been given an overall physical classification of light duty. 1 – 33% 34 – 66% 67-100% Light 20 pounds 10 pounds < 1 pound The following chart indicates the activities required for this position and their frequency. None Occasional Frequent Constant 0% 1-33% 34-66% 67-100% Sitting [ ] [ ] [ ] [X] Standing [ ] [X] [ ] [ ] Bending at waist [ ] [X] [ ] [ ] Forward Reaching [ ] [ ] [X] [ ] Overhead Reaching [ ] [X] [ ] [ ] Climbing Ladders [X] [ ] [ ] [ ] Squatting [ ] [X] [ ] [ ] Walking [ ] [X] [ ] [ ] Repetitive arm/ shoulder movement [ ] [ ] [ ] [X] C arrying [ ] [X] [ ] [ ] Pushing [ ] [X] [ ] [ ] Pulling [ ] [X] [ ] [ ] Driving [X] [ ] [ ] [ ] This position is performed indoors. The majority of the time is spent sitting at a desk, greeting visitors, working on the computer, answering the telephone, completing paperwork and scanning documents. Movement within the office is required to deliver documents and messages and gather information as needed.