HomeMy WebLinkAboutHuman Resource - Business Department AssistantMay 2020
TITLE: Human Resource/Business Assistant
QUALIFICATIONS:
High School Diploma.
Excellent computer skills i.e. Word, Outlook, Excel, and PowerPoint. Demonstrated skill in the use of formulas, charts, mail merge, formatting, and presentation development. Ability
to learn human resources and payroll programs.
Strong written and verbal communication skills.
Must be a team player; flexible and occasionally work beyond the scheduled hours.
Training and experience in clerical procedures and skills.
Ability to interact positively with staff, students, and the public.
Must be able to work well under pressure with changing priorities and deadlines.
Strong organizational skills, attention to detail and deadlines; must be able to manage multiple tasks.
Must be self-motivated and capable of working with minimal direct supervision.
Ability to handle and maintain confidential documents as requested.
Two years’ experience in clerical or secretarial work requiring frequent contact with the public.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: Human Resources Director.
JOB GOALS:
To support the delivery of School District 91’s written, taught, tested and reported curriculum and contribute to maximizing student achievement.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Processes new employee onboarding, including employee background checks, fingerprinting, new hire forms, benefit forms and ID badging.
Enters new employee information into the payroll system.
Assists with the processing of Personal Action Forms for new hires.
Processes purchase orders, cash receipts and bank deposits for the Business office
Administers paraprofessional competency and clerical skills tests as requested.
Assists with tracking and billing of district copy machines
Assists with the closing of advertised jobs and notifying of applicants of their status.
Processes volunteer and student teacher clearance and ID badging.
Monitors employee fingerprint clearance and enters clearance status into the payroll system.
Responsible for renewal of the fingerprinting software agreement and maintenance of the software with the vendor.
Assists with insurance open enrollment and insurance open houses.
Works with outside Special Education vendors on background checks and paraprofessional assessment.
Assists at job fairs.
Assists with activities associated with the Wellness Committee.
Serves as a substitute for the district receptionist to cover lunch hours or absences as requested.
Places and receives telephone calls cordially and accurately records messages. Screens calls and, when possible, resolves problems that arise. Directs inquiries to the appropriate
administrators or departments when needed.
Schedules and prepares meeting areas and makes other arrangements as requested.
Processes incoming and outgoing correspondence as instructed. Discusses pertinent information with the Director of Human Resources. Uses e-mail to send messages to staff members.
Attends meetings as requested.
Provides administrative support as requested. Prepares reports of a nontechnical or semi-technical nature.
Has regular and predictable attendance.
Maintains high standards of ethical behavior and confidentiality in regards to students, parents, staff, and patrons.
OTHER DUTIES AND RESPONSIBILITIES:
Performs all other duties as assigned.
TERMS OF EMPLOYMENT:
This position is scheduled for 8 hours per day, 244 days per year. Benefits will be in accordance with approved Board policy. Wages will be in accordance with the Classified Salary
Schedule as a Grade 6 to 8.
This is an “at will” position in that the employer or employee may terminate employment at any time or for any reason consistent with applicable state or federal law. The “employment
at will” policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and expressly approved by the Board of Trustees of District 91.
EVALUATION:
Performance of this position will be evaluated annually by the Director of Human Resources in accordance with provisions of the Board’s policy on the evaluation of classified personnel.
This position has been given an overall physical classification of light duty.
1 – 33% 34 – 66% 67-100%
Light 20 pounds 10 pounds < 1 pound
The following chart indicates the activities required for this position and their frequency.
None Occasional Frequent Constant
0% 1-33% 34-66% 67-100%
S
itting [ ] [ ] [X] [ ]
Standing [ ] [X] [ ] [ ]
Bending at waist [ ] [X] [ ] [ ]
Forward Reaching [ ] [X] [ ] [ ]
Overhead Reaching [ ] [X] [ ] [ ]
Climbing Ladders [X] [ ] [ ] [ ]
Squatting [ ] [X] [ ] [ ]
Walking [ ] [ ] [X] [ ]
Repetitive arm/
shoulder movement [ ] [ ] [X] [ ]
Carrying [ ] [X] [ ] [ ]
Pushing [ ] [X] [ ] [ ]
Pulling [ ] [X] [ ] [ ]
Driving [X] [ ] [ ] [ ]
This position is performed indoors. The majority of the time is spent sitting at a desk, analyzing and organizing data, working on the computer, completing paperwork, and answering
the telephone. Work beyond the normally scheduled hours is required. Movement within the office is required to deliver documents and messages and gather information as needed. Travel
to the District schools and offsite meeting locations is required.